RFP 6231 COST ACCOUNTING SYSTEM IMPLEMENTATION

Project Description: The County of Ventura is requesting proposals from qualified vendors to provide a Cost Accounting and Decision Support System with related implementation, training, maintenance, and support services that will enable the Ventura County Medical Systems, which includes Ventura County Medical Center Hospital, Santa Paula Hospital, Ambulatory Clinics, and Health Care Agency Admin, to perform Accounting Cost Modeling, Finance Analytics, Management Reporting, and Productivity Analysis.
The Ventura County Medical System is seeking to integrate a new Cost Accounting and Decision Support System into the County’s existing financial platforms. The objective of the proposed solution is to bring current technology and platform support resulting in additional levels of sophistication to the finance department. This improvement should bring enhanced capabilities into its three main process areas. (a) Accounting Cost Modeling, (b) Financial Analytics and Productivity Analysis, and (c) Managerial Reporting.
The proposed solution must include implementation, related maintenance, training, and support services for the proposed solution.
Background
Currently Ventura County Medical System is looking for Cost Accounting Module and Decision Support System to be interfaced with the EHR System, the General Ledger, and with several other data source systems that supply the necessary data. These systems include but are not limited to:
Electronic Medical Record Cerner Millennium – Information from the Electronic Health Records (EHR) System, will provide clinical information and accounting records (itemized charges) to the Cost Accounting System. Information will feed the Cost Accounting system with cost of staff, supplies, materials, pharmaceuticals, and all other costs, cost center ID, area, department objects (i.e., natural class code, cost for resources by classification, cost for supplies by code).
Payroll – Ventura County Human Resource/Payroll (VCHRP - Oracle) – This is the lower level of detail that supports the ledger (payroll title, overtime, standby, regular time, productive & non-production hours worked by category).
Human Resources (UKG System) – This system will provide the HR related data (e.g., item, timesheets).
General Ledger (People Soft – Financial Management System)
Pre-proposal Conference
A non-mandatory virtual pre-proposal conference will be held at 10:00 a.m. on November 24, 2025 by The County of Ventura Procurement Services. Attendance to the pre-proposal conference is highly recommended.
Microsoft Teams Meeting:
Meeting ID: 244 900 629 268 7
Passcode: Cd9WQ3kB
The purpose of this meeting is to clarify requirements and answer vendor questions. To provide comprehensive answers and minimize response time, Offerors are asked to submit questions in writing prior to this conference. Pre-proposal questions should be submitted to the Buyer under the “Messages” tab of the solicitation online at: ventura.bonfirehub.com
Action Dates
The following is an outline of the anticipated schedule for the proposal review and contract award.
Issue Request for Proposal (RFP) November 18, 2025
Non-Mandatory Pre-Proposal Conference November 24, 2025
Last day for questions December 2, 2025
Proposals Due December 10, 2025
Evaluation-award January 2026
Start Work TBD
The Contractor shall not commence work until a meeting between representatives of the contractor, and the County of Ventura is held. The meeting will be held at a County of Ventura site, or a Teams meeting at a time and date to be established. The schedule set forth above is subject to change.
Questions Regarding RFP:
All questions concerning this Proposal may be directed to GSA Senior Procurement Specialist (interim) Justin Tapia, under “Messages” tab of the solicitation online at: ventura.bonfirehub.com