J039--Material Handling Equipment Preventative Maintenance Tucson, AZ CMOP

Active

Contract Opportunity

This Sources Sought Notice is for market research and to determine the procurement method for quarterly preventative maintenance services on material handling equipment at the Tucson, AZ, CMOP. Based on the responses to this notice, this requirement may be set aside for small businesses or procured through full and open competition.
This notice is not a solicitation for proposals. Responses are for information purposes only. This notice does not authorize contract negotiations or guarantee funding. Requests for a solicitation will not receive a response, and feedback or evaluations will not be provided to companies regarding their submissions.
Documentation of technical expertise must be presented in detail to determine that your company possesses the necessary experience to compete for this acquisition. Responses to this notice must include the following:
Company name, address, and UEI
Point of contact phone number and e-mail address
Company s socioeconomic status (e.g., Small Business, Service-Disabled Veteran Owned
Small Business, Large Business, etc.)
Detailed explanation regarding your company s qualifications, ability, and experience in providing preventative maintenance services on material handling equipment within the Tucson, AZ geographic region

All interested offerors should submit this information by email to: Teresa.Clark3@va.gov by July 3rd, 2025, at 3:00 PM CST.

Department of Veterans A airs - Tucson SW CMOP
Statement Of Work Material Handling Equipment Preventative Maintenance

SUMMARY:
The VA Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, AZ, operates a high-volume, direct-to-patient prescription medication delivery service for Veterans throughout the United States, utilizing integrated, automated dispensing systems. The Tucson SW CMOP requires a quarterly preventive maintenance plan to keep its Material Handling Equipment (MHE) operational for loading and unloading supplies.
This will be a rm- xed price contract with a duration of one base year and four one-year option periods, which will be exercised at the Government s discretion.
LOCATION:
Tucson CMOP, 3675 E. Britannia Drive, Tucson, AZ 85706
OBJECTIVE:
Provide quarterly preventative maintenance on Toyota forklifts and pallet jacks.
SCOPE OF WORK:
The contractor shall provide quarterly services and an annual inspection of all equipment as outlined below.
Type of Equipment
Make
Model
Serial
Electric Sit-Down Forklift
Toyota
8FBCU30
70383
Electric Stand-Up Forklift
Toyota
RF1-BH1X35
R1H-00714
Electric Order Picker
Toyota
78PUE15
80836
Electric Riding Pallet Jack
Toyota
8HBE30
44236
Electric Pallet Jack
Toyota
8HB23W
32581
Electric Pallet Jack
Toyota
8HB23W
32574

GENERAL REQUIREMENTS:
All work performed will conform to the Original Equipment Manufacturer (OEM) recommended maintenance speci cations.
All maintenance and repairs must be performed by an OEM service provider.
All parts must be new and conform to OEM speci cations. Rebuilt or remanufactured parts will not be accepted.
Ensure that all equipment maintains its OEM warranties.
The contractor shall provide all materials, supplies, labor, and, if required, an operational substitute piece of MHE
equivalent to the current inventory if repairs cannot be completed within 48 hours.
The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting O cer.
The contractor shall interrupt their work at any time to avoid disrupting facility operations.
The contractor shall have a quality control program to ensure contract requirements are met.

ONSITE REQUIREMENTS:
The contractor must schedule all work with the Contracting O cer Representative (COR).
Before any work is performed, contract personnel must present a government-issued photo ID and sign in to receive
a contractor identi cation badge that must be worn in a visible location while on the premises.
After completing the work, contract personnel shall sign out, return the badge, and submit a report detailing the
work performed, including the make, model, and serial numbers of the equipment that was serviced.

OPERATING HOURS:
Regular business hours are 7:00 AM to 4:30 PM, Monday through Friday. The contractor shall submit a preventative maintenance and annual inspection schedule to the COR prior to the start of the contract.
EMERGENCY REPAIRS:
For emergency repairs, the contractor must dispatch a technician within two (2) hours of being noti ed of equipment failure, Monday through Friday, from 6:00 AM to 4:30 PM. During such repairs, the technician may identify issues that require o -site repairs or the ordering of parts. The technician will then provide a detailed repair estimate, including all associated costs (e.g., parts and labor), for the approval of the Facility Operations Manager.
STANDARDS OF CONDUCT AND SAFETY:
Contract personnel must conduct themselves professionally, avoiding any behaviors that interfere with CMOP operations. Smoking, vaping, possession/use of illegal substances (including medical marijuana), and weapons are prohibited on Government property. Compliance with OSHA and other applicable laws and regulations is exclusively the contractor's obligation. Noncompliance with these standards may be considered grounds for contract termination.
QUALIFICATIONS:
Contractor personnel must be fully quali ed and possess the required equipment, license, and permits to perform this service.
All o erors must be registered in SAM and, if applicable, the VIP databases for SDVOSB or VOSB status.


Quarterly Preventative Maintenance Checklist
TEST DRIVE MACHINE
CLEANING & LUBRICATION
BATTERY AND CABLES
ELECTRICAL TESTS
Drive Train Noise
Air Clean Truck
Cable Condition
Ground Test
Steering Operation
Air Clean Electrical Controls
Electrolyte Level
Cable & Terminal Condition
Service Brake Operation
Air Clean All Motors
Battery Load Test
Wire Harness Condition
Speed Control
Lubricate Truck
Battery Retention Stops
Accelerator Test
Creep Speed

Specific Gravity
Contactor Assemblies
Plugging & Directional Control
MOTORS
Receptacle Condition
Contactor Tip Condition
Return to Neutral
Drive Motor Condition
Battery Connector Condition
Service Brake Switch Operation
Hydraulic System Operation
Pump Motor Condition
Battery Disconnect Condition
Parking Brake Switch Operation
Pedal Pads & Linkage
Seat Switch Operation
Parking Brake Operation
LOAD BACK REST
WHEELS & TIRES
S.R.O.
Seat Switch (Brake) Operation
Condition
Tighten Mounting Bolts
P.M.T.
Pedestrian Warning Devices
Security of Mounting
Tire Condition
Speed Limit Switches
Drive
Steering Transducer
BRAKE SYSTEM
DRIVE AXLE
Steer
Hydraulic Valve Switches
Check for Leakage
Differential Fluid Level
Tire Pressure
Lift Valve Transducer
Brake Reservoir Fluid Level
Clean Air Vent
Clean Vent Cap
Security of Mounting
STEER AXLE
HYDRAULIC SYSTEM
Pedal Free Travel
Check Wheel Bearings
Security of Mounting
Check for Leakage
Pedal Drift

Axle Stop Adjustment
Fluid Level and Condition
Master Cylinder Mounting
STEERING SYSTEM
Drag Link Adjustment
Clean/ Replace Breather
Service Brake Wear/ Adjustment
Check for Leakage
Check Wheel Bearings
Replace Filter
Park Brake Wear/ Adjustment
Oil Level and Condition

Linkage Adjustment
Brake Line Cable Condition
Security of Mounting
TILT CYLINDERS
Hose Condition
Brake Linkage Check & Lubricate
Tilt Column Operation
Check for Leakage
Lift Speed (ln. /Sec)
Cylinder Rod Condition
No & Full Load
UPRIGHT - CARRIAGE
ATTACHMENTS
Mounting Security / Torque
Drift Teas (In/Sec)
Security of Mounting
Mounting Bolts
Tilt Cylinder Adjustment
Lift & Tilt Cylinder
Roller Condition/ Clearance
Leakage
Chain & Anchor Condition
Operation
GAUGES - LIGHTS - INDICATORS
SHEET METAL & CTW
Chain Adjustment

Hour Meter
Decals - Missing/ Condition
Latch and Stop Condition
OVERHEAD GUARD
Gauges - All Operate
Data Plate Condition
Cylinder Condition
Condition
Lights - All Operate
Seat Mounting & Operation
Forks, Locks, Stops
Security of Mounting
Wiring Condition
Seat Belt Condition
Rail Condition

Horn
Door & Deck Latches
Trunnion Ring Condition

Lift Interrupt
CTW Mounting Bolts
Operation of Accessories
Slip Resistance Surfaces

Attachments/Links