RFQ for Downstate Professional Construction Management/Administration Services

THE FULL RFQ IS INCLUDED AS AN ATTACHEMENT**

Request for Qualifications (RFQ) – The New York Office of Parks, Recreation and Historic Preservation (OPRHP) is seeking to retain five (5) professional Construction Management / Administration teams to provide professional services on a term contracting basis for the Long Island and New York City State Park Regions. Work orders may be assigned to projects located at any park in these regions and it is the expectation that the selected consultants will not reject work order assignments based on the proximity of the park to the consultants’ office or headquarters.

Services to be Provided – Assignments (specific projects are not yet determined) will be on an as-needed basis may include any or all of the following:

Preconstruction Services: including but not limited to cost estimating, value engineering, risk management, constructability, providing direction on project construction phasing and scheduling, permitting, site logistics, bid phase support with successful bid strategy development.

Construction Phase Services: including but not limited to management of the project, maintaining project budgets and schedules, monitoring schedules and take appropriate actions to ensure that project is completed on schedule and within approved cost limitations; act as the primary point of contact for OPRHP and contractors, and report on project progress and budget matters: coordinate and lead weekly and/or bi-weekly construction meetings with construction contractors: the preparation and distribution of construction meeting minutes: managing submittals, managing project safety and inspection services, and updating/maintaining a set of as-built plans; supervise on-site activities and manage material deliveries to ensure work proceeds according to the plan: conduct quality inspections to make sure work is performed correctly and meets all the project standards and specifications: identify, manage, and mitigate risks that could delay the project or cause complications: coordinate special inspections though third parties, as directed by Parks. Provide commissioning and special inspection services. The use of industry standard construction management software is encouraged.

Post-Construction Phase Services: including but not limited to project close-out (including submission of as-built plans), final punch list, coordinate final inspections, project handover, training operations staff, claims negotiation, and settlement.

Typical projects would include but are not limited to infrastructure/utility work, beach area improvements, park buildings such as public restrooms, visitor centers, maintenance facilities, bathhouses and picnic shelters, historic structures, roads and trails, and general site work.

Estimate of Cost – The total compensation over the term of the agreement shall not exceed $4,000,000 unless supplemented otherwise.

Contract Term – The term of each awarded contract is sixty (60) months, unless supplemented otherwise, and commences upon contract approval by the Office of the State Comptroller. Work order assignments for specific professional services against each awarded contract shall be assigned for a period of three (3) years after the date of execution of the contract by the Office of the State Comptroller with the final two (2) years being reserved for completion of work order assignments issued during the initial three (3) years of the agreement.

Proposal Format and Submission Instructions

Interested firms shall submit qualifications consisting of a portfolio that provides:

• A Letter of Interest
• Not more than 30 additional single-sided or 15 double-sided pages describing the following:
  • Firm’s qualifications and relevant experience, including specific project information and
  • Proposed staffing, proposed sub-consultants (if applicable), and present workload. If subconsultants are proposed, the role of each should be discussed. The submission should describe the organization of proposed project staff indicating the role of each key individual.
  • A brief description of a proposed project approach may be
• An organization chart of entire team and one- or two-page resumes of key personnel including: ) education; b.) professional registrations and/or industry certifications; c.) past experience and previous assignments; d.) current assignments (including project locations and duties); and e.) estimated completion date of current assignments.
• Proofs of professional registration or licensure with license numbers.
• Client Reference List: Provide the names and contact information for five different Client representatives worked with in the last 3 Include: client (company) name, primary contact, and contact information.
• Contractor Reference List: Provide the names and contact information for five different Contractors worked with in the last 3 years. Include: contractor (company) name, primary contact, and contact

Professional firms, including Minority, Women, and Service- Disabled Veteran-Owned firms are encouraged to reply.

By the due date listed, a PDF version of the submission shall be e-mailed as an attachment to capitalsubmissions@parks.ny.gov. The subject line of the e-mail shall contain the contract number and title of the offering for which the submission is being provided. E-mails containing a link to a PDF submission will not be accepted. Submissions e-mailed to the authorized contacts will not be accepted and will not constitute timely responses if they are submitted to the authorized contacts before the due date and time.

Qualifications and Selection Process

Selection of the firm(s) deemed to be “the most highly qualified” shall be in accordance with Qualification Based Selection Procedures. For this proposed Professional Construction Management / Administration Services Term Contract, the resumes of key personnel must include a) current assignments (project location and duties), b) estimated completion date of current assignments and c) client, client contact person and telephone number. If sub-consultants are proposed, the role of each sub-consultant should be detailed. The submission should describe the organization of proposed project staff indicating the role of each key individual. A brief description of a proposed project approach may be included.

Firms should demonstrate how they apply each of the following criteria by providing specific examples of how they achieved each metric in three previously completed projects:

• Timely Delivery of Past Projects
• Delivery of Projects Within Budget
• Demonstrated Innovation and Problem-Solving Ability
• Qualifications / Experience of Key Personnel
• Past Performance / Client Recommendations

The above criteria will be scored, and firms will be ranked accordingly, resulting in a “short list” of top-ranked firms. Top-ranked firms may also be required to participate in a WebEx interview with the OPRHP selection committee. The content of the WebEx interview, should it be required, will be used to confirm, or re-evaluate the scores assigned to the above selection criteria.

Short list candidates will be re-ranked based upon the final/re-evaluated scores and the most qualified firms will be selected.