Architectural & Structural Assessment
| Location: | Missouri |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 12, 2025 |
| Agency: | City of Webster Groves |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Architectural & Structural Assessment
|
| Category: | RFP |
| Status: | Open |
|
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REQUEST FOR PROPOSALS
Architectural & Structural Assessment
ADA Compliance, Security, and Space Utilization Study
November 14, 2025
December 12, 2025
Deputy City Manager David Bookless, AICP
booklessd@webstergrovesmo.gov
314-963-5312
1. INTRODUCTION AND PURPOSE
The City of Webster Groves invites qualified architectural and engineering firms to submit proposals
for a comprehensive Architectural and Structural Assessment of its historic city hall/public safety
building.
The City seeks a full evaluation of the building to determine necessary improvements for ADA
compliance, life safety, security, and space utilization, with the goal of ensuring the facility meets
current and future operational needs while preserving its architectural character.
The purpose of this study is to:
1. Evaluate the condition and functionality of the existing facility.
2. Identify necessary improvements to achieve full ADA and Building Code compliance.
3. Assess security, controlled access, and employee safety, including accommodation for
portable walk-through magnetometer screening for court and public meetings.
4. Analyze space utilization and departmental adjacency to determine optimal use of the existing
building.
5. Provide detailed cost estimates for identified renovations.
6. Develop a comparative cost analysis between renovating the existing facility and constructing
a new, modern municipal complex.
This Request for Proposals (RFP) is a qualifications-based selection process. The City will evaluate
proposals on demonstrated experience, technical approach, understanding of the City’s needs, and
overall value, and not solely on the basis of cost.
2. PROJECT BACKGROUND
The City Hall and Public Safety Building include a historic structure (circa 1932) and later
contemporary additions (circa 1973, and 2003) and serves multiple civic functions, including
administrative offices, municipal court, police, and fire services. The historic portion reflects Classical
Revival and Federal design and has been modified through several renovations over the years. The
combined facility encompasses approximately 30,000 square feet.
City of Webster Groves
November 14, 2025
3. PROJECT OBJECTIVES
The selected consultant team will:
• Assess the architectural, structural, and systems conditions of the building.
• Determine ADA, Building Code, and life-safety deficiencies.
• Identify and cost out feasible renovation or retrofit solutions.
• Evaluate the efficiency of current space allocations and provide reconfiguration options to
meet current and future operational needs.
• Conduct a comprehensive building security and access-control analysis, addressing both
public safety and employee security, including the design of open and controlled access
zones, secure circulation between departments, and protocols for portable walk-through
magnetometer screening.
• Provide a cost comparison between renovating the existing building and purchasing land (or
utilizing/re-purposing existing City-owned property) and constructing a new facility.
4. SCOPE OF WORK
PHASE 1 – EXISTING CONDITIONS ASSESSMENT
1. Document Review and Field Investigation
• Review all existing drawings, reports, permits, and previous assessments.
• Conduct a comprehensive on-site survey of architectural, structural, mechanical, electrical,
plumbing, fire protection, and vertical transportation systems.
• Where appropriate, perform a LiDAR scan of the facility to capture accurate spatial and
dimensional data. Use scan data to develop a Building Information Model (BIM) or
equivalent digital record to support documentation, analysis, and future design work.
• Evaluate accessibility and maintenance access to all building areas, including mechanical
rooms, roof access, and elevator machinery spaces.
• Where potential hazardous materials or mold are identified, the consultant shall
recommend or coordinate testing by qualified professionals and include associated cost
estimates.
2. Structural Evaluation
• Assess foundations, load-bearing elements, roof framing, masonry, and overall building
integrity.
• Identify deficiencies and recommend stabilization or repair measures.
3. Architectural Assessment
• Evaluate the building envelope, roof, windows, doors, finishes, and other elements for:
o Structural integrity and physical condition
o Leaks, water intrusion, or deterioration
o Potential mold or moisture-related hazards
o Historic preservation considerations
• Provide recommendations for repair, replacement, or preservation.
4. ADA and Code Compliance Review
City of Webster Groves
November 14, 2025
• Conduct an ADA self-evaluation and assess compliance with ADA Standards for
Accessible Design, 2010 ADAAG, and applicable IBC/local codes.
• Include evaluation of elevators, lifts, restrooms, entrances, signage, and accessible routes.
5. Life Safety and Egress
• Evaluate means of egress, exit signage, fire separations, occupant loads, and emergency
systems.
• Identify deficiencies relative to IBC and NFPA standards.
6. Security and Access Control Assessment
• Conduct a comprehensive review of public and employee safety.
• Evaluate existing access control systems, surveillance, and security procedures.
• Assess circulation and departmental separation to ensure secure work areas.
• Recommend controlled access points, keycard or credentialing systems, visitor
management, and portable walk-through magnetometer screening for court/public
meetings.
7. Building Systems Assessment
• Assess condition, capacity, code compliance, and remaining service life of HVAC,
electrical, plumbing, fire protection, and other building systems.
• Identify deferred maintenance and aging systems, and provide recommendations for
repair, upgrade, or replacement.
• Include high-level consideration of energy efficiency and sustainability opportunities
where feasible.
8. Vertical Transportation Assessment
• Inspect all elevators and lifts for functionality, code compliance, and life expectancy.
• Provide recommendations and cost estimates for repair, modernization, or replacement,
and certifications if appropriate
9. Space Utilization Study
• Document current departmental use, adjacencies, and occupancy.
• Identify opportunities for reconfiguration, shared spaces, or expansion within the existing
footprint.
10. Contingency / Unknown Conditions
• The consultant should anticipate the possibility of previously unidentified conditions,
including hidden structural deficiencies, environmental hazards, or system failures.
• If such conditions are discovered during the assessment, the consultant shall notify the
City and provide recommendations for additional investigation or remediation, along with
associated cost estimates.
• Any additional services must be approved by the City prior to execution.
Phase 1 Deliverable:
Phase 1 Existing Conditions Report summarizing structural, architectural, and systems findings,
deferred maintenance, roof/envelope issues, vertical transportation needs, environmental concerns,
ADA/code deficiencies, historic preservation considerations, and preliminary recommendations.
City of Webster Groves
November 14, 2025
Include photographic documentation of deficiencies and digital documentation (LiDAR scan data
and/or BIM model, as applicable).
PHASE 2 – PLANNING, DESIGN CONCEPTS, AND COST ANALYSIS
1. Renovation Concepts and Options
• Develop 2–3 conceptual layouts illustrating potential reconfigurations and phased
renovation strategies.
• Phased renovation strategies should consider:
o Continued municipal operations
o Temporary relocations of staff or services
o Minimizing disruption to public services.
• Concepts should incorporate findings from Phase 1, including deferred maintenance, roof
and envelope issues, vertical transportation needs, and environmental hazards.
2. Accessibility and Building Code Upgrades
• Provide prioritized and costed strategies for ADA compliance and Building Code upgrades,
including:
o Elevators, lifts, and accessible routes
o Entrances, restrooms, signage, and other barrier removal
• Ensure recommendations balance code compliance with historic preservation
requirements.
3. Structural and Systems Upgrades
• Outline required improvements to:
o Structural elements (foundations, load-bearing walls, roof framing)
o Mechanical, electrical, plumbing, HVAC, and fire protection systems
o Elevators and vertical transportation systems (including functional assessment,
modernization, or replacement)
• Include deferred maintenance items, aging systems, and energy efficiency / sustainability
opportunities.
• Recommendations must consider historic preservation, minimizing alterations to
character-defining features wherever feasible.
4. Security and Controlled Access Enhancements
• Develop zoning diagrams showing:
o Open public areas
o Semi-restricted spaces (e.g., customer service counters, meeting rooms)
o Secure employee-only zones
• Recommend physical and electronic access-control systems, visitor management, and
circulation improvements.
• Provide specifications and cost estimates for portable walk-through magnetometer
equipment and related procedures.
City of Webster Groves
November 14, 2025
• Evaluate secure storage needs for evidence, records, and sensitive materials.
5. Environmental Remediation
• Provide recommendations and cost estimates for mitigation of environmental hazards
identified in Phase 1, including:
o Mold
o Asbestos
o Lead paint
o Other hazardous materials
• Include guidance on coordination with qualified professionals for testing and remediation.
6. Cost Estimating
• Provide Class 3 (conceptual) cost estimates for each renovation scenario, including:
o Construction, abatement, professional fees, contingencies, and temporary
relocation
o Deferred maintenance and system upgrades
o Environmental remediation costs
• Include both capital and long-term operating/maintenance costs to support lifecycle
decision-making over 20–30 years.
7. Renovation vs. New Construction Comparison
• Prepare a comprehensive comparative analysis, including:
o Total renovation and modernization costs (by phase)
o Cost to acquire or repurpose land and construct a new municipal facility of
comparable size and program
o Lifecycle cost and operational considerations for both options
o Recommendations regarding the most cost-effective and sustainable approach
• Optional / Additional Services
o Consultants may propose additional investigative services if unforeseen
conditions are discovered; these shall be approved by the City prior to
execution.
8. Optional / Additional Services
• Consultants may propose additional investigative services if unforeseen conditions are
discovered; these shall be approved by the City prior to execution.
Phase 2 Deliverable:
Draft Final Report including detailed renovation options, cost estimates, environmental remediation
recommendations, deferred maintenance considerations, and comparative analysis of renovation
versus new construction.
PHASE 3 – FINAL REPORT AND PRESENTATION
1. Refine and finalize the report
• Incorporate feedback from City staff, elected officials, and other stakeholders.
City of Webster Groves
November 14, 2025
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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