Print, Mail, and Delivery Services for College Diplomas & Certificates Addendum 1 (PDF, )

MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
REQUEST FOR BID (RFB) TITLE: Print, Mail, and Delivery Services
for College Diplomas & Certificates
RFB NUMBER: E527-004
CLOSING DATE: November 13, 2026 at 3:00 PM Eastern Daylight Time
ADDENDUM #1
Issued: November 4, 2026
PURPOSE OF ADDENDUM:
1. To provide College responses to vendor questions.
All other specifications, terms, and conditions remain unchanged.
Patrick Johnson, MBA, CPPB
Director of Procurement
Please sign below to acknowledge receipt of this Addendum and return with the proposal. If proposal
has already been submitted, acknowledgement should be submitted separately. Failure to return
this Acknowledgement of Addendum may deem a proposal nonresponsive.
NOTE: All proposals MUST BE RECEIVED electronically by 3:00pm Eastern Daylight Time (EDT) on November 13,
2026.
Electronic proposal and addendum or addenda shall be sent to the following email address prior to the submittal
deadline date and time: vendor.proposals@montgomerycollege.edu. No responses will be accepted after this date
and time.
___________________________________ ____________________________________
Company Name Authorized Signature
___________________________________ ____________________________________
Date Printed/Typed Signature
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MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
REQUEST FOR BID (RFB) TITLE: Print, Mail, and Delivery Services
for College Diplomas & Certificates
RFB NUMBER: E527-004
CLOSING DATE: November 13, 2026 at 3:00 PM Eastern Daylight Time
VENDOR QUESTIONS: MONTGOMERY COLLEGE ANSWERS:
1. Subcontracted print services and the Section 3 Per Section 1.1 Intent, it is the intent of this
Minimum Requirements. Section 1.13 and Request for Bid to provide Montgomery
Attachment F permit subcontracting with the College with a single contractor to provide
College's prior written consent and require the high-quality and cost-effective print, mail, and
Bidder to furnish the subcontractor's name, digital delivery services of diplomas and
contact, qualifications, experience, and scope of certificates in accordance with all terms and
services. Section 3, however, asks the Bidder to conditions contained herein.
certify in-house printing capability (Item 3), in-
house mailing capability (Item 4), and seven
years of printing experience including 4-color
offset lithography (Item 6).
If a Bidder provides the digital delivery platform
and account management directly, and
proposes a disclosed, qualified U.S.-based
secure print facility as a subcontractor for
printing and mailing, how should the Bidder
complete Items 3, 4, and 6 of the Section 3
checklist? Specifically, would such a response be
evaluated as responsive, provided the
subcontractor is identified on the
Subcontractors List with the information
requ ired under Section 1.13?
2. Attribution of experience. For Items 6 and 7 of The experience requirement applies to the
Section 3, may the experience of a disclosed winning bidder.
subcontractor be relied upon to satisfy the
printing-experience and diploma-production
requirements, with the Bidder's own experience
satisfying the digital delivery requirement?
3. References. Under Section 1.10 and Attachment The references provided must be those of the
A, may references for a disclosed winning bidder.
subcontractor's print and mail work be included
alongside the Bidder's references for digital
credentialing, or must all three references
reflect services performed by the Bidder as
prime?
4. Subcontractor registration. Does the State of The Maryland business registration
Maryland business registration requirement in requirement applies to all parties involved.
Section 1.31 apply to a disclosed subcontractor,
or only to the Bidder as the contracting party?
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MONTGOMERY COLLEGE OFFICE OF PROCUREMENT
REQUEST FOR BID (RFB) TITLE: Print, Mail, and Delivery Services
for College Diplomas & Certificates
RFB NUMBER: E527-004
CLOSING DATE: November 13, 2026 at 3:00 PM Eastern Daylight Time
5. Samples. Section 2.3.5 requires two paper and The bidder must submit the samples.
cardboard folder samples. May the samples be
produced and shipped directly by the proposed
print subcontractor, labeled per Attachment F,
or must they be submitted by the Bidder?
6. If a vendor's standard implementation schedule The College's schedule is not adjustable.
will extend beyond the target go-live date of
January 4, 2027, is the College open to accepting
an adjusted deployment timeline or is this target
date a firm, non-negotiable deadline?
7. Does the College intend to make a single award The College intends to make a single contract
encompassing the entire scope of work, or will award.
partial/split awards by service category be
considered (e.g., awarding Print & Digital
Diplomas separately from Diploma Covers)?
************************* END OF QUESTIONS AND ANSWERS *************************
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