Purchase of Poster, Vinyl Printer and Cutting System with Maintenance

Tarrant County is soliciting bids for Purchase of Poster, Vinyl Printer and Cutting System with Maintenance

The purpose of this purchase is to replace the HPZ6200 poster printer that was purchased in 2011. The replacement printing system will allow production of more rigid and flexible application printing, vinyl lettering, outdoor signage and window graphics.

Special Notes:

1. You will be required to upload warranty information and technical/manufacturer specifications for product being quoted.

2. Total quoted cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original quote may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award.

3. Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration.

4. Vendor must accept a purchase order as the method of payment.

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for one (1) additional twelve (12) month period, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for one (1) additional twelve (12) month period, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.