6515--Repair of Prosthetics-Long-term DME Contract (VA-25-00036581)

Active

Contract Opportunity

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT
SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)
Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW. Please provide your UEI number.

The Department of Veterans Affairs (VA), VISN 16 Network Contracting Office, is seeking sources that can provide the following:

Durable/ Home Medical Equipment/Accessories (DME/HME) Services to provide all necessary labor, facilities, pick-up and delivery, set-up, disassembly, storage, repairs, and inventory management of VA owned equipment. Multiple Resource Use Specific to Repair of Mobility Devices (e.g. manual wheelchairs, power chairs, and scooters):

The facility is located at:

Southeast Louisiana Veterans Healthcare System
2400 Canal Street
New Orleans, LA 70119

Scope of Work:

Contractor shall provide delivery and pick-up, receiving, storage, set-up, assembly, take-down, disassembly, installation, instructions, sanitizing, repair, and maintenance of VA owned DME/HME to eligible Veterans/Caregivers as required by the VA
Repair of mobility devices (e.g., manual wheelchairs, power wheelchairs and scooters). Services provided shall be all inclusive of deliveries and transportation to include set-up/delivery of equipment and related accessories, safety inspections, and in-service training (non-clinical) for Veterans on equipment functionality. In accordance with sound industry practice, and the terms and conditions of the contract, Contractor shall be responsible for the proper care, maintenance, and use of Government-owned DME/HME in its possession or control from the time of receipt until properly relieved of responsibility. The removal of Government-owned DME/HME to storage, or its contemplated transfer, does not relieve Contractor's responsibility.

Deliveries and/or pick-ups shall be made at such times and in such quantities as specified by the Contracting Officer, Contracting Officer Representative (COR) and/or the Purchasing Agent.

Contractor shall furnish Durable Medical/ Home Medical Equipment (DME/HME) and/or accessories necessary to provide DME/HME Services to eligible Veterans under the jurisdiction of the primary service area of the SLVHCS, in the Veteran s/Caregiver s homes or other designated points in accordance with standards established by the Joint Commission for Home Care through reissue of equipment and/or accessories for which Contractor has provided pick-up, repair, cleaning, and storage.

Durable medical equipment and/or accessories necessary to provide DME/HME shall only be provided (setup) based on an assessment of the Veteran and an order (prescription) by a VAMC health care provider. Each DME/HME task order shall be individually requested through a Prosthetic Purchase Order on an individual Veteran basis.

Contractors must meet The Joint Commission Standards or equivalent body (which meets or exceeds TJC Accreditation) for services provided under the contract. Throughout the contract, Contractor shall be able to consistently perform services at or above the standards set by The Joint Commission. The Joint Commission standards can be found at http://www.jointcommission.org/.

If contractor is surveyed during the contract term by any accreditation body, they shall notify the COR or designee in writing of survey dates and outcomes. If any accreditation is revoked or local, state, or federal citations received during the performance period covered by the contract Contractor shall notify the COR or designee within three (3) business days of the citation.

For this Performance Work Statement (PWS), the normal delivery or service area is considered to cover the counties/parishes serviced by the Southeast Louisiana Veterans Healthcare System (SLVHCS) and its affiliated Community Based Outpatient Clinics (CBOCs).
If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
Responses to this notice shall be submitted via email to Kimberly Anderson at kimberly.anderson6@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, February 5, 2025 at 3:00 PM CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in responses. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice shall ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Responses to this notice shall not be considered a response to a solicitation. Determination by the Government not to compete the proposed procurement is solely within the discretion of the Government if it is determined that it is in their best interest to do so.

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