RFP- Professional Consulting Services for Sanitary Sewer Joint Interceptor Study
| Location: | New York |
|---|---|
| Posted: | Apr 29, 2026 |
| Due: | May 18, 2026 |
| Agency: | City of Ithaca |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP- Professional Consulting Services for Sanitary Sewer Joint Interceptor Study
|
| Category: | Bids & RFP's from the City |
| Status: | Open |
|
Attachment Preview
City of Ithaca
Division of Water & Sewer, DPW
510 First Street
Ithaca, New York 14850
Phone (607) 272-1717
Fax (607) 277-5028
REQUEST FOR QUALIFICATIONS (RFQ)
PROFESSIONAL CONSULTING SERVICES FOR
SANITARY SEWER JOINT INTERCEPTOR STUDY
for
THE CITY OF ITHACA DPW WATER & SEWER DIVISION
Posting Date: May 4, 2026
Submission Deadline: May 18, 2026
REQUEST FOR PROPOSALS (“RFP”)
CITY OF ITHACA, NEW YORK
PROFESSIONAL CONSULTING SERVICES FOR
POTTER’S FALLS DAM (60’ DAM) REHABILITATION PROJECT
SUMMARY
The City of Ithaca (“City”) is requesting statements of qualifications to establish a
pool of consultants interested in providing civil design services in a capacity
evaluation of sanitary sewer interceptors between the Town of Ithaca and the City
of Ithaca. Special emphasis on inflow and infiltration will be necessary to provide
information in support of an existing Joint Interceptor Study between the two
municipalities.
This document outlines the necessary scope of work. Written proposals will be
accepted until May 18, 2026, at 2:00 PM and shall be directed to Scott Gibson,
Assistant DPW Superintendent.
Submissions will only be accepted via email using the following address and subject
line:
Address: sgibson@cityofithaca.org
Subject Line: RFP Submission, Sanitary Sewer Interceptor Study
*An email reply will be sent confirming the City’s receipt of the proposal. Please contact the City if you do
not receive a confirmation email within two business days.
BACKGROUND
The City of Ithaca (City) owns and maintains an extensive sanitary sewer collection
systems that consists of approximately 85 miles of 4” to 42” sewer main, which
includes roughly 1.3 miles of 1.5” to 8” sewer force main, approximately 2,370
sewer manholes, and 13 sewer pump stations. City sanitary sewer collection
systems that serve the West Hill, Inlet Valley, South Hill, East Hill areas immediately
north and south of the Cornell University Campus, and the Lake Street area
discharge to interceptor sewers (Interceptors) jointly owned by the Town and the
City of Ithaca. Metering manholes that contain flumes and level sensors are located
at most of the transitions from Town sewer mains to Interceptors. This
infrastructure serves approximately 35,000 City and 23,000 Town of Ithaca
residents.
Wastewater from these systems is treated at the Ithaca Area Wastewater Treatment
Plant (IAWWTF), which is jointly owned and operated by the City of Ithaca, Town of
Ithaca, and Town of Dryden.
Flows within most of the collections systems are influenced by the influx of students
when Cornell University and Ithaca College are in session.
Flows from the North East portion of the Town flow into the Village of Cayuga
Heights (VCH) collection system. This system then conveys the sewage to the VCH
treatment facility. A sanitary sewer bypass is located on Kline Rd in the VCH which
allows for a wet weather bypass during high flow events to divert sewage within the
VCH system to the IAWWTF.
Mapping containing additional information can be found in Exhibit A.
*Existing drawings may be reviewed upon request
PROJECT SCOPE
The intent of the project is to determine the Interceptor component capacities from
the Town/City municipal boundary to the intake at IAWWTF. This information will
be used to determine capacities for new developments and aid in developing a
capital improvement plan.
The anticipated scope of the project would include the following:
• Perform metering immediately below boundary meters to verify accuracy of
boundary meters.
• Perform calculations to determine Interceptor pipe capacities. There are pipe
segments that do not have information. Field work will be required to gather
this information.
• Perform metering throughout the various Interceptors to determine existing
average and peak flows within pipe segments. Metering shall occur when the
colleges are in session.
• Duration and location of meters to be discussed prior to submitting a
proposal.
• Review operation and capacities of jointly owned interceptor pump stations
and siphons with applicable standards for compliance (10 State Standards;
TR-16; etc.).
• Review results and complete a report documenting findings from the study.
Report shall identify percentage of Town and City flows independently
within the various Interceptors.
• Update shapefiles/feature layers with field collected data.
The following will be available/provided to the selected consultant:
• Traffic control for field work operations.
• Existing sewer system GIS data (data agreement required).
• Joint Interceptor Agreement
BUDGET AND TIMELINE
The City and consultant will finalize the total fee for professional services once a
consultant is selected.
The following is an anticipated schedule for the RFQ process. The Town of Ithaca
reserves the right to modify any part of this schedule:
RFQ Schedule (subject to change)
Advertise Request for May 4, 2026
Qualifications (RFQ)
Deadline for
Questions
May 13, 2026
RFQ Due
May 18, 2026
Notice of Selection
June 1, 2026
and Proposal Award
Kick-Off Meeting
June 8, 2026
GENERAL RFQ QUALIFICATIONS AND SUBMITTALS
Responses submitted to this RFQ will become property of the City of Ithaca at the
time of submission. Any confidential information, such as a company’s financial
status, if required by the specifications, shall be submitted separately and marked
“Confidential.” All responses may be released pursuant to the Freedom of
Information Law. This RFQ is subject to the City of Ithaca Purchasing Policy and
Procedure Manual and all applicable local, state, and federal law. All proposals must
be submitted by May 18, 2026. The City of Ithaca may extend the advertising period
of this RFQ at its sole discretion.
Each proposal will be evaluated based on the following documents and
requirements. Notwithstanding the weight indicators below, the City reserves sole
award discretion.
1. Cover Letter (Required)
Please provide a cover letter summarizing the applicant’s qualifications,
operational experience, and proposed approach to the execution of this project.
2. Qualification & Capabilities
Describe the qualifications and capabilities of the firm, team, or individual(s) as
they relate to the requested project work. If any aspect of the project is to be
outsourced, this must be noted in the proposal and include the outsourced firm’s
identifications and qualifications.
3. Technical Approach
Include a detailed work plan that lists all tasks determined necessary to
accomplish the work outlined in the Scope of Work section. The work plan shall
define resources needed for each task (title and person-hours) and the firm’s
staff person(s) completing the project task. Additionally, the plan should provide
a timeline that details the approximate duration for each task and milestone.
The work plan should also give details of any City staffing needs, including
expected time duration and frequency. Any additional information or documents
needed from staff should be included in this section of the submission.
Additional project elements or deliverables suggested by the consultant can be
included in the work plan and identified as ‘consultant suggested elements.’
4. Past Project Experience
Please include examples of comparable projects and at least three references.
5. Cost Proposal
A cost breakdown shall be submitted as part of the proposal. Fees are to include
the names, title, hourly rates, overhead factors, and any other details by which
the overall and project element costs have been derived. The fees are to relate in
detail to each item of the proposed work plan. Consultants shall be capable of
justifying the details of the fee proposal relative to personnel costs, overhead,
how the overhead rate is derived, material and time.
If applicable, provide the price of any optional services that would be
complementary to the services requested.
PROPOSAL EVALUATION
A selection committee composed of City staff will evaluate each proposal by the
above-described criteria to select a short list of firms for further consideration. The
City reserves the right to reject proposals found to be unresponsive and deficient in
any of the requested information. The submission of a proposal with all requested
information does not guarantee that the proposing firm is a candidate for further
consideration. The City may contact references to verify material submitted by the
candidates.
Each person signing the proposal certifies that they are the person in the
consultant’s firm/organization responsible for the decision as to the fees being
offered in the Proposal and has not and will not participate in any action contrary to
the terms of this provision.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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