Request for Proposals E-Rate Category 2 Project

Location:	Mississippi
Posted:	Feb 27, 2026
Due:	Mar 20, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Solicitation No:	1556-20260219153629 PCSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1556-20260219153629 PCSD	Advertised Date	02/27/2026 5:00 PM
RFx #	3170035114	Submission Date	03/20/2026 10:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Notice is hereby given to interested bidders that the Prentiss County School District will receive written,sealed bids and electronic bids until the hour of 10:00 a.m., March 20, 2026, at which time bids will be opened in the Board Room of the Prentiss Co

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
20890	CPU Softw-Back-up
83833	Communications

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
PCSDCAT2FinalFinal.pdf

Attachment Preview

Request for Proposals E-Rate Category 2 Project

Prentiss County School District

Notice to Bidders

Notice is hereby given to interested bidders that the Prentiss County School District will receive

written,sealed bids and electronic bids until the hour of 10:00 a.m., March 20, 2026, at which time bids

will be opened in the Board Room of the Prentiss County School District

Bid Timeline

Release of RFP

Letter of Intent to Bid Due Date

Mandatory Vendor Google

Meet

Bid Due Date and Opening

February 19, 2026

February 28 2026, 11:59 p.m.

March 5 2026, 10:00 a.m.

March 20 2026, 10:00AM

E-Rate Category 2 Project

(Description)

The Prentiss County School District wishes to upgrade its E-Rate eligible category 2 Equipment, Cabling,

Managed Services and Basic Maintenance. The District is seeking a two-year three-month contract to

cover the 2026 funding year for all Internal Connections Equipment and Services requested in the

proposed RFP. The District is seeking a five-year contract for Managed Internal Broadband Services and

Basic Maintenance of Internal Connections. Pricing for Internal Connections Equipment and Services

must remain in effect and must be honored until the service delivery deadline for the 2026 funding year

which is normally September 30th, 2027. If the service delivery deadline is extended for any reason,

prices must be honored until the final C2 service delivery deadline for Funding Year 2026. The resulting

Purchase Agreement for this RFP may be used for up to 3 funding years.

To be eligible to bid, all prospective bidders must submit the intent to bid document and attend the

mandatory Google meet to be held on March 5, 2026 at 10:00 a.m. The intent to bid document must be

received by 11:59 p.m. on February 28, 2026. Once the intent to bid document is received the parts list

will be emailed to the address provided on the document. The purpose of this meeting is to allow

potential bidders an opportunity to present questions and obtain clarification of the requirements of the

bid documents. Because the Prentiss County School District considers the meeting to be critical to

understanding the bid requirements, attendance is mandatory in order to qualify as a bidder.1 No

transcript or minutes from this meeting will be created or available. Proposals from vendors who do not

attend the vendor meeting WILL BE DISQUALIFIED.

Nothing discussed or information provided during the mandatory vendor meeting shall be construed as

changing the scope of this procurement as set forth in this RFP. Anything discussed or any information

provided during the mandatory vendor meeting shall be interpreted in light of this RFP; if there is any

conflict or perceived conflict between this RFP and information provided or statements made during the

mandatory vendor meeting, this RFP shall govern.2

The RFP will consist of Cabling, Equipment, Managed Services and Basic Maintenance. Vendors may bid

on one, two, three or all parts. Vendors may also bid to serve some but not all of the sites. Any discounts

for bundled pricing or winning more than one portion of the RFP will be considered and allowed.

1 See Mississippi Public Procurement Review Board, Office of Personal Service Contract Review Rules and

Regulations, § 3-302.07 (addressing mandatory pre-bid conferences). Id. (“Nothing stated at the pre-bid

conference shall change the Invitation for Bids unless a change is made by written amendment”).

Intent to Bid

The Prentiss County School District requests that all vendors interested in submitting a proposal

complete the Letter of Intent to Bid that is provided at the end of this document. The Letter of Intent to

Bid should be emailed to Chris Butler Cbutler@pcsdk12.com prior to February 28, 2026 11:59 p.m. If an

email reply is not received within 24 hours, it is the responsibility of the respondent to call Chris Butler

at 662-728-4911 to confirm receipt of your Letter of Intent to Bid.

General

The specifications herein are provided to convey the intent of the District and do not indicate every cable

or component necessary for the complete system that the proposing vendor shall provide. Technical

specifications of all equipment and necessary components proposed should be provided with the bid.

Proposals that deviate from these specifications will be considered, provided the vendor indicates why

its proposed alternative specifications will meet the needs and intent of the District.

Prices quoted shall be an all-inclusive solution including all applicable taxes, shipping costs, installation

of equipment, configuration of equipment, any necessary cabling, training, technical support and trash

removal, and represent complete installation and integration with the existing network where necessary.

All equipment included in vendor’s proposal must be new equipment purchased from an authorized

reseller. No grey market, third party, or used equipment will be considered. Prices quoted in the vendor’s

response will remain in effect from the time of the contract signing until the final service delivery

deadline for Funding Year 2026 C2 products and services.

Omissions in the proposal of any provision described herein shall not be construed as to relieve the

vendor of any responsibility or obligation to the complete and satisfactory delivery, operation and

support of any services.

Should the vendor have questions or find discrepancies in, or omissions from this RFP, or be in doubt to

its meaning, the vendor shall at once notify the Prentiss County School District. All questions should be

addressed to Chris Butler and sent via email to cbutler@pcsdk12.com

If a response is not received within 24 hours, it is the responsibility of the respondent to call Chris Butler

662-728-4911 to confirm receipt of the questions. All questions and answers will be emailed to all

vendors attending the mandatory vendor meet.

Bid Submission Instructions

Bids may be hand delivered or mailed to the Prentiss County School District located at 105 N. College St.

Booneville, MS 38829

Bids must be submitted in a sealed envelope clearly marked as follows:

ATTN: SEALED BID - DO NOT OPEN

“2026 E-Rate Bid”

Bid Opening: March 20, 2026, 10:00 a.m.

All paper bids submitted for structured cabling where said bid is in excess of $50,000 shall contain on

the outside of the envelope the contractors current Certificate of Responsibility Number.

If structured cabling costs in excess of $50,000 are submitted electronically, an attachment must be

included with the electronic bid submittal indicating the Certificate of Responsibility.

Envelopes not so marked will not be considered. The Prentiss County School District Board of Trustees

reserves the right to reject any and/or all bids and waive any informality.

Bidders must submit one (1) original and one (1) copy of their full response along with one(1) electronic

copy.

DO NOT FAX OR EMAIL PROPOSALS. FAXED OR EMAILED PROPOSALS WILL BE DISQUALIFIED.

The first page in the bid submission packet must be the Bid Worksheet. The worksheet will show the

vendor’s total cost. In additional to the Bid Worksheet, Vendors MUST provide quotes submitted on the

vendor’s standard quote form showing line-item pricing. Failure to comply may result in bid

disqualification.

Bids must include the following:

The “Bid Worksheet” completed and signed by the bidder. Note, the “Bid Worksheet” is a total for all E

Rate eligible products and services. In the occurrence of discrepancies between the total costs and line

item costs, the line item cost will be deemed to be the correct cost.

(THE BID WORKSHEET MUST BE THE FIRST PAGE IN THE BID SUBMISSION DOCUMENTATION)

Required Documents as listed in this RFP.

It is the sole responsibility of the respondents to ensure their responses arrive in a timely manner. Late

arrivals will be rejected. The Prentiss County School District is not responsible for delays of any

commercial carrier or delays incurred by the respondents. Oral, telephone, or emailed bids will not be

considered. Signatures on the proposals must be in longhand and executed by a principal duly

authorized by the vendor to make a contract.

PLEASE NOTE: Common Carriers, UPS and FedEx, in the Booneville, Mississippi area generally do not

deliver overnight packages on time. The Prentiss County School District will not be responsible for nor

will it accept bid responses delivered after the deadline.

Evaluation Methodology

The Prentiss County School District Board of Trustees will award a contract based on the vendor

submission that best meets the needs of the Prentiss County School District with regard to the current

Technology Plan, future growth, RFP specifications, and not necessarily the lowest price even though

price will be the primary factor. The following factors may be considered when evaluating responses:

• Price

• Technical Specifications

• Technical Certifications of Vendor Staff

• Number of Service Staff within close proximity to Corinth, Mississippi

• Vendor response time

• Turnkey Solution

• Ease of Use

• Experience with Vendor (includes Vendor-supplied customer references and recent (7 years)

District experience with Vendor (if any); may also include any publicly available reports or

testimonials regarding recent Vendor performance)

Vendor Qualifications

The Prentiss County School District may make such investigations as deemed necessary to determine the

ability of the bidder or subcontractors or suppliers to perform the work, and the bidder shall furnish to

the Prenitss County School District all such information and data for this purpose as the Prentiss County

School District may request. The Prentiss County School District reserves the right to reject any bid if the

evidence submitted by or investigation of such Bidder fails to satisfy the Prentiss County School District

that such bidder is properly qualified to carry out the obligations of the contract and/or to complete the

work contemplated therein within the time required.

The bidder is specifically advised that any person, firm or other party to whom it proposes to award a

subcontract or purchase order under this contract must be acceptable to the Prentiss County School

District.

The successful vendor (contractor) must have or be certified with the following:

• Be able to supply all products and services

• Be an authorized dealer in the State of Mississippi for all products

• Have current liability insurance and workers compensation insurance (certificates of insurance

must be furnished by winning bidder within 10 days of award

• Provide documentation of the vendor’s employee certifications

• Participate in the mandatory vendor meeting. Any bid submitted by a vendor who does not

attend the mandatory vendor meeting will not be considered. There will be no exceptions. •

Provide an E-Rate SPIN

• Provide at least 3 references for projects of the same scope and size

• All work completed by awarded vendor, no sub-contractors allowed.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Proposals E-Rate Category 2 Project

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