Kirkwood School District uses this site to post its requests for proposals (RFPs) and its requests for qualifications (RFQs). Both will also be advertised in various newspapers if so required by Board of Education Policy. Project: Sale of Surplus Apple Devices
| Location: | Missouri |
|---|---|
| Posted: | Feb 27, 2026 |
| Due: | Mar 11, 2026 |
| Agency: | Kirkwood School District |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
The Kirkwood School District uses this site to post its requests for proposals (RFPs) and its requests for qualifications (RFQs). Both will also be advertised in various newspapers if so required by Board of Education Policy.
Project: Sale of Surplus Apple Devices
Details: The Kirkwood School District is seeking vendors to purchase two (2) lots of surplus Apple MacBook Air Devices.
Due Date: 10:00 a.m. CDT on Wednesday, March 11, 2026
RFP for Apple Device Surplus sale
Attachment Preview
REQUEST FOR PROPOSAL
Title: Sale of Surplus MacBooks
Issue Date: February 24th, 2026
Contact Person: Kevin Richmiller
E-mail: kevin.richmiller@kirkwoodschools.org
RETURN PROPOSAL NO LATER THAN: Wednesday, March 11th, 2026, at 10:00 a.m. CDT
RETURN PROPOSAL IN A SEALED ENVELOPE TO:
Kirkwood School District
PROPOSAL: APPLE DEVICE SURPLUS SALE
ATTN: Kevin Richmiller
106 N Sappington Road
Kirkwood, MO 63122
*Electronic submissions will not be accepted
The Kirkwood School District (District) will accept proposals for the purchase of Apple Devices as
described in this RFP. Qualified organizations (Vendor) are invited to submit one (1) unbound original
marked “Original” and one (1) flash drive containing the Vendor’s entire response in PDF format.
Each original and copy must be marked with all appropriate tabs.
Key Dates
Event
RFP Published
Deadline for Questions
Proposal Due
Tentative Board Approval
Date
February 24th, 2026
March 6th, 2026
March 11th, 2026, by 10:00 a.m. CDT
March 30th, 2026
All questions and answers will be posted on the Request for Proposals website at
www.kirkwoodschools.org/rfp
Additional information about the District can be found at www.kirkwoodschools.org
CERTIFICATION FORM
Designate one individual as the Vendors’s representative to the District during the term of the contract.
The representative will be contacted to solve any and all problems that may arise concerning the Proposal
during the evaluation period. The undersigned Vendor hereby agrees to be bound by the terms of the RFP
and that the enclosed Proposal is submitted in accordance therewith. Once completed and returned, this
Proposal becomes the primary basis for evaluation and selection of the Vendor to provide the services
required by the District for the specified period. By signing this Vendor Identification Form, the Vendor
certifies that there are no “PARTIES OF INTEREST” or “CONFLICTS OF INTEREST”, as defined by
state and/or federal regulations, existing between the Vendor and the District or any of its employees,
agents or Board of Education members.
Company Name
Street/City/State/Zip
Telephone #
E-Mail
Years in Operation
Print Name
Signature
Date
Tax ID#
Entity Type
1) The undersigned hereby acknowledges that the Vendor has read and agrees to the terms and
conditions outlined in the RFP, and that the terms and conditions outlined in the Proposal will
remain open for at least 90 days from the deadline for submission of Proposals.
Vendor Officer’s Name
Signature Date
The Kirkwood School District will accept proposals for the purchase of Apple Devices as described in this RFP.
Proposals shall be made for the entirety of all lots based on the estimated quantities listed:
● Lot 1: Approximately 385 Apple MacBook Air (2020) devices featuring Apple M1 (I-core) processor,
8GB unified memory, and 128GB SSD Storage
● Lot 2: Approximately 760 Apple MacBook Air (2020) devices featuring Apple M1 (8-core) processor,
8GB unified memory, and 256GB SSD storage
Proposal Requirements:
All Proposals must include:
1. The information presented in the RFP is not to be construed as a commitment of any kind on the
part of the District. There is no expressed or implied obligation for the District to reimburse
responding Vendors for any expenses incurred in preparing proposals in response to this
request.
2. Per device pricing (by type and condition).
3. Bidders must provide the pricing structure for each grading level as part of the bid since grading
will be used to establish the final overall payment above the minimum guarantee. In addition, the
successful bidder agrees to provide documentation showing the grade for each device as well as
justification for the grade.
4. The District requires photos for all devices graded as an F.
5. The District reserves the right to audit a random sample of graded devices.
6. District will not entertain pricing amounts with deduction clauses for missing cables.
7. Maximum price per device and minimum price per device, regardless of grade, accessories, etc.
8. Sample reconciliation report and vendor reconciliation rate.
9. The vendor’s device grading scale, with explanations of each grade, the deductions applied, and
example pictures showing what devices look like for each grade.
10. Final inspection and payment timeline.
11. A step-by-step overview of the sale process from contract acceptance through payment, including
inventory, inspection, packing, and chain of custody
12. The vendor must securely erase all devices in accordance with recognized industry standards for
electronic data destruction. The vendor shall provide written assurance within their proposal
confirming that all devices will be properly wiped and must include documentation of applicable
data erasure certifications held by the vendor.
13. Documentation of Certificate of Liability Insurance.
14. Handling of devices in protective cases (any value adjustment).
15. Each Vendor must submit a minimum of five (5) references (K12-Districts preferred)
16. Proof of capability for on-site packaging and pickup.
17. Vendor assumes full responsibility for devices upon physical pickup, including loss, damage, or
theft.
18. All pricing must be firm, fixed, and all-inclusive. The District will not accept any additional fees,
charges, or deductions after proposal submission.
19. Payment: 50% of the total awarded amount will be due at or before the agreed upon pickup date
of the devices. The total remaining balance will be due 25 calendar days following the actual
pickup date of the devices.
20. The District reserves the right to withdraw the award or terminate the contract with the successful
Company on 30 days’ written notice if, in the District’s opinion, the Company is unable or
unwilling to enter into an Agreement satisfactory to the District or fails to meet the terms and
conditions of the RFP. The District may do so without liability, and the Company shall remain
responsible for all obligations under the contract up to the date of termination. The District also
reserves the right to pursue legal action for any damages resulting from the Company’s breach of
the contract.
Failure to provide all the information requested could disqualify your response.
Terms of Sale:
● Devices are sold "As Is"; all sales are final.
● Equipment may show signs of wear or minor defects.
● Pickup location lacks freight docks and forklifts – ground-level loading required.
● Vendor is responsible for all labor, packaging, and shipping arrangements.
Vendor Requirements:
● Pricing must remain the same and binding for both pickup phases. No changes, renegotiations, or
reviews will be allowed between Phase 1 and Phase 2 for any reason, including market shifts,
quantity changes, or timing.
o Phase 1: June 2026 (majority of inventory).
o Phase 2: August 2026 (remaining inventory).
● No subcontractors; only vendor employees allowed on site.
● Serialized inventory audit and report in Excel/CSV format.
● Professional packaging and shipping.
● Reconciliation report with inspection notes and final values.
Proposal Delivery Requirements:
The Kirkwood School District (District) will accept proposals for the purchase of Apple Devices as
described in this RFP. Qualified organizations (Vendor) are invited to submit one (1) unbound original
marked “Original” and one (1) flash drive containing the Vendor’s entire response in PDF format. Each
original and copy must be marked with all appropriate tabs. Proposals should include all charges
associated with on-site pickup and shipping of the product. Please be aware that the pickup location does
not have access to freight docks or forklifts – pickup MUST include the ability to load product at ground
level. The winning bidder will be required to provide all labor, packaging, and shipping materials, make
all shipping arrangements, and pay all shipping costs. All equipment must be removed from Kirkwood
School District property on the agreed-upon date(s).
Withdrawal of Proposal:
Requests to withdraw a proposal after it has been submitted must be made in writing and received by the
Kirkwood School District before the scheduled proposal opening time. No proposal may be withdrawn
after the scheduled opening time.
Alterations to RFP:
Specifications and Requirements: No changes or alterations of any kind to the RFP specifications and
requirements are permitted without prior written approval from the Kirkwood School District.
Evaluation
In evaluating any aspect of a proposal, the District may consider previous dealings with each vendor,
references from the vendor’s customers, inspections of other services provided by the vendor, and any
other information the District obtains regarding the vendor or that the District deems relevant.
1. Responses from vendors will be evaluated based on criteria that include the following:
a. Overall benefit to the District, whether direct or indirect.
b. Delivery and/or lead-time required for receipt of payment.
c. The District’s opinion regarding the degree of responsibility of the vendor.
2. The timeliness, nature, and number of any exceptions taken by the vendor to the bid will be
considered by the District in evaluating a response. Any one of these criteria alone, or in
combination, may provide a basis for not accepting the vendor’s response.
3. A responsible vendor, as determined by the District, has the necessary skill, experience, integrity,
and resources. Evaluation may include past performance, references, and other relevant
information.
4. The Kirkwood School District reserves the right to reject any and all proposals, to waive
technical defects, and to select the proposal deemed most advantageous to the District.
Felony Convection Notification
The person or business entity that enters into an agreement with this school district must give advance
notice to the District if the person or an owner or operator of the business entity has been convicted of a
felony. The notice must include a general description of the conduct resulting in the conviction of a
felony.
The district may terminate this agreement with a person or business entity if the District determines that
the person or business entity failed to give notice by the next preceding subsection, or misrepresented
the conduct resulting in the conviction. The District will compensate the person or business entity for
services performed before the termination of the agreement”.
By submitting this offer and signing this certificate, this bidder:
● Certifies that the owner/operator has not been convicted of a felony, except as indicated on a
separate attachment to this offer, and
● Certifies that no employee who will enter school buildings or potentially have contact with
school children has been convicted of any felony or misdemeanor involving violence or sexual
contact or sexual abuse. It shall be the duty of the vendor to conduct the appropriate background
checks on its employees, and the vendor agrees to share this information with the District upon
request.
Vendor Name: _______________________________________________________________
Vendor Address: _____________________________________________________________
Vendor E-mail Address: _______________________________________________________
Vendor Telephone: ___________________________________________________________
Authorized Company Official’s Name: (Printed): ___________________________________
Signature of Company Official: _________________________________________________
Date: ______________________________________________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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