Nash CC - S&T Chiller Replacement

Location:	North Carolina
Posted:	Oct 27, 2025
Due:	Dec 2, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	111-2930-2025-06
Publication URL:	To access bid details, please log in.

Solicitation Number:	111-2930-2025-06
Project Title:	Nash CC - S&T Chiller Replacement
Description:	The purpose of this project is to provide services to remove and replace the existing 230-ton York chiller unit and replace it with a new installed Carrier unit or equivalent. Full description in the attached Notice to Bidders.
Opening Date:	12/2/2025 2:00 PM
Posted Date:	10/28/2025
Status:	Open
Department:	NASH COMMUNITY COLLEGE


Solicitation Number * 111-2930-2025-06	Department NASH COMMUNITY COLLEGE	Status Reason Open
Opening Date 2025-12-02T14:00:00.0000000	Posted Date * 2025-10-27T20:35:33.0000000Z	Commodity Code Construction and maintenance support equipment
Mandatory Conference/Site Visit 2025-11-05T05:00:00.0000000Z	Special Instructions Mandatory Pre-Bid Meeting 11/5/2025 at 2:00 PM	Solicitation Type * Select RFP IFB RFI
Owner Kyle Jackson
Description The purpose of this project is to provide services to remove and replace the existing 230-ton York chiller unit and replace it with a new installed Carrier unit or equivalent. Full description in the attached Notice to Bidders.

Attachments NoticeToBidders SCO-102525 - Nash CC Chiller FINAL.pdf (191.50 KB)

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N O T I C E TO B I D D E R S

Sealed proposals will be received by Nash Community College in Rocky Mount NC, in the office of

Carol Dornseif, 522 N. Old Carriage Road, Rocky Mount, NC in the Business & Industry Building

(bid opening will be held upstairs in the Small Business Center Conference Room) up to 2:00

pm December 2, 2025 and immediately thereafter publicly opened and read for the furnishing of labor,

material and equipment entering into the construction of

Nash CC – S&T Chiller Replacement

The purpose of this project is to provide services to remove and replace the existing 230-ton York

chiller unit and replace it with a new installed Carrier unit or equivalent. The unit services the Science

&Technology Building located on the campus of Nash Community College (522 N. Old Carriage Road,

Rocky Mount, NC 27804):

The Scope of Work consists of:

a) Remove and replace the existing 230-ton unit with a replacement system equal to or better than

the existing system as new. Furnish and install a new 225-ton unit Carrier 30XV-2256SL00-3C2

or a comparable unit.

• 225 Nominal Tons Cooling

• Voltage 460/3 Phase MCA 428.3 amps

• R-513 Refrigerant

• Micro channel condenser coils

• Rotary Screw Compressors

• Flooded evaporator 2-pass, with heater

• Greenspeed intelligence: high-efficiency variable speed Condenser Fan motors

• Remote connectivity

• 25kA SCCR

b) Job to include replacing chilled water heat trace from the ground to where the chilled water

piping attaches to the chiller.

c) Provide equipment manufactured by Carrier or other approved equivalent system manufacturer.

Clearly state brands, sizes, model numbers, warranty information, and applicable EER or

SEER ratings clearly in your proposal. Manufacturer specification sheets for the

proposed equipment shall also be included. Failure to identify proposed equipment shall

render the Offeror’s proposal invalid.

d) Include alternate brands, sizes, and warranty information with proposal.

e) Furnish all materials, parts, and components necessary to install the new system to the existing

controls, electrical supply, and hydronic piping.

f) Make necessary hydronic piping changes to connect to the new chiller.

g) Provide 2” thick pipe insulation and aluminum jacket to match existing pipe insulation.

h) Provide the necessary crane for removal of the existing chiller and installation of the new chiller.

i) Remove and dispose of the old unit off site according to State and local codes

j) Reclaim and dispose of the freon from the equipment as per the EPA guidelines.

k) Ensure all electrical components meet or exceed all North Carolina and local codes and must

be certified by UL®.

l) Verify proper operation and provide training to the site staff prior to leaving.

m) Be licensed in the State of North Carolina to perform heating and air conditioner removal and

replacement services and provide a copy of the installer’s NC License Certification in proposal.

n) Provide proof of commercial liability insurance in the proposal.

o) Guarantee all work from defects in material and workmanship for a period of one (1) year (labor

and parts). Copies of all warranty information shall be furnished to the College prior to

submission of the written invoice.

p) Warranty the compressor from defects for parts for a period of not less than five (5) years.

Copies of all warranty information shall be furnished to the College prior to submission of the

written invoice.

q) Meet with and coordinate all activities with Nash Community College’s Director of Facilities on

the timing of installation.

r) Invoice will not be issued until all of the above are complete, College personnel are trained on

routine maintenance, and the system is operating to the satisfaction of the College’s Director of

Facilities.

s) Have performed and completed similar services for hire within the last two (2) years.

References should be provided.

t) PERFORM ABSOLUTELY NO CHANGE ORDERS WITHOUT THE PRIOR APPROVAL IN

WRITING FROM NASH COMMUNITY COLLEGE ADMINISTRATION. UNAPPROVED

CHANGE ORDERS WILL NOT BE PAID.

u) Install unit within 120 days of notice of award.

All proposals shall be lump sum.

Mandatory Pre-Bid Meeting

An open pre-bid meeting will be held for all interested bidders on November 5, 2025 at 2:00 PM in the

Science &Technology building (meet in lobby), 522 N. Old Carriage Road, Rocky Mount, NC

27804. The meeting will address project specific questions, issues, bidding procedures and bid forms.

Questions may be submitted to Carol Dornseif, cjdornseif810@nashcc.edu by November 12, 2025 with

answers and any amendments submitted to interested bidders by November 19, 2025.

NOTE: The bidder shall include with the bid proposal the form Identification of Minority Business

Participation identifying the minority business participation it will use on the project and shall include

either Affidavit A or Affidavit B as applicable. Forms and instructions are included within the Proposal

Form in the bid documents. Failure to complete these forms is grounds for rejection of the bid.

(GS143-128.2c Effective 1/1/2002.)

All contractors are hereby notified that they must have proper license as required under the state laws

governing their respective trades. All state and local building codes and regulations must be complied

with.

Payment will be made after the scope of work is completed with the final payment made upon

completion and acceptance of work.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 30

days.

The owner reserves the right to reject any or all bids and to waive informalities.

Owner:

Nash Community College

Carol Dornseif, Chief Financial Officer/Vice President of Finance

522 N. Old Carriage Road, Rocky Mount, NC 27804

252-451-8365 or cjdornseif810@nashcc.edu

Identification of HUB Certified/ Minority Business Participation

(Name of Bidder)

do hereby certify that on this project, we will use the following HUB Certified/ minority business as

construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone #

Work Type

*Minority

Category

**HUB

Certified

(Y/N)

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I),

Female (F) Socially and Economically Disadvantaged (D)

** HUB Certification with the state HUB Office required to be counted toward state participation goals.

The total value of minority business contracting will be ($)

State of North Carolina AFFIDAVIT A – Listing of Good Faith Efforts

County of

(Name of Bidder)

Affidavit of

I have made a good faith effort to comply under the following areas checked:

Bidders must earn at least 50 points from the good faith efforts listed for their bid to be

considered responsive. (1 NC Administrative Code 30 I.0101)

❑ 1 – (10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and

that were known to the contractor, or available on State or local government maintained lists, at least 10 days

before the bid date and notified them of the nature and scope of the work to be performed.

❑ 2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective

minority businesses, or providing these documents to them at least 10 days before the bids are due.

❑ 3 – (15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority

participation.

❑ 4 – (10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of

Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment

of minority businesses.

❑ 5 – (10 pts) Attended prebid meetings scheduled by the public owner.

❑ 6 – (20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding

or insurance for subcontractors.

❑ 7 – (15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified

without sound reasons based on their capabilities. Any rejection of a minority business based on lack of

qualification should have the reasons documented in writing.

❑ 8 – (25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan

capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving

credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the

bidder's suppliers in order to help minority businesses in establishing credit.

❑ 9 – (20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to

increase opportunities for minority business participation on a public construction or repair project when

possible.

❑ 10 - (20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet

cash-flow demands.

The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority

Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of

contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of

the contract.

The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to

bind the bidder to the commitment herein set forth.

Date:

Name of Authorized Officer:

SEAL

Signature:

Title:

State of______________, County of

Subscribed and sworn to before me this

day of

Notary Public

My commission expires

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Nash CC - S&T Chiller Replacement

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