Legal Case & Document Management System
| Location: | District of Columbia |
|---|---|
| Posted: | Apr 22, 2026 |
| Due: | May 1, 2026 |
| Agency: | District of Columbia Courts |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | DCSC-26-RFP-60 |
| Publication URL: | To access bid details, please log in. |
| Solicitation # | Details | Opening Date | Closing Date | Other Documents |
| DCSC-26-RFP-60 |
Legal Case & Document Management System |
Mar 30, 2026 | May 01, 2026 |
Attachment Preview
DISTRICT OF COLUMBIA COURTS
SOLICITATION, OFFER AND AWARD
FOR SUPPLIES, OR SERVICES
ISSUED BY:
DISTRICT OF COLUMBIA COURTS
ADMINISTRATIVE SERVICES DIVISION
PROCUREMENT AND CONTRACTS BRANCH
510 4th STREET, NW, 3RD FLOOR
WASHINGTON, D.C. 20001
SOLICITATION NUMBER: DCSC-26-RFP-60
DATE ISSUED: March 30, 2026
OPENING DATE: March 30, 2026
OPENING TIME: 10:00am EST
CLOSING DATE: April 24, 2026
CLOSING TIME: 11:00am EST
OFFER/BID FOR: Legal Case and Document Management System
MARKET TYPE: OPEN
SOLICITATION TYPE: RFP
TABLE OF CONTENTS
(X) SEC.
DESCRIPTION
X A Solicitation/Offer/Award Form
X B Price/Cost for Supplies or Services
X C Description/Specs/Work Statement
D Packaging & Marking
X E Inspection & Acceptance
X F Deliverables & Performance
X G Contract Administration Data
PAGE
1
4
5
13
14
16
(X) SEC.
DESCRIPTION
X H Special Contract Requirements
X I Contract Clauses
X J List of Attachments
X K Representations & Certifications
X L Instructions/Conditions/Notices to Offerors
X M Evaluation Factors for Award
PAGE
20
22
30
31
34
44
A.1 OFFER (TO BE COMPLETED BY OFFEROR) Note: In sealed bidding, the terms Offer/Offeror mean Bid/Bidder.
The undersigned offers and agrees that, with respect to all terms and conditions accepted by the Courts under
Section A.2 AWARD below, this Offer and the provisions of this Solicitation will constitute a Binding Contract.
OFFEROR
Name and title of Person Authorized to Sign Offer: (Type or Print)
Name:
Website:
Street Address:
City, State:
Zip Code:
Area Code &
Telephone Number:
Signature
Impress
Corporate
Seal
Corporate
(Secretary)
(Seal)
Date:
(Seal)
(Attest)
A.2 AWARD (TO BE COMPLETED BY THE DISTRICT OF COLUMBIA COURTS)
Contract No.:
Contract Period:
Accepted as to the following items:
Award $
Amount:
Award Date:
FOR THE DISTRICT OF COLUMBIA COURTS:
By CONTRACTING OFFICER
Name:
Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System
Page 2 of 46
A.3 REQUIRED SUPPLIES OR SERVICES
The District of Columbia Courts, on behalf of the Office of the General Counsel, seeks
a qualified vendor to provide a cloud-hosted, configurable commercial-off-the-shelf
(“COTS”) Legal Case and Document Management System, including necessary
software, licenses, warranties, and related services to include installation, document
migration, implementation, on-site post-implementation support and training, and
maintenance and support as specified in Section C (Description/Specifications/Work
Statement).
PLEASE NOTE: A COURT CASE MANAGEMENT SYSTEM IS NOT WITHIN
THE SCOPE OF THIS PROCUREMENT OR ANY RESULTING CONTRACT.
A.4 OPEN MARKET
This solicitation is issued on an unrestricted/open market basis.
A.5 CONTRACT AWARD
The Courts anticipates the award of a single firm-fixed price contract for a base year
and 4 option years to the responsible offeror whose offer conforms to the solicitation
and will be most advantageous to the Courts, considering price and other evaluation
factors. See Sections L and M. The Courts anticipate making an immediate award as
deemed required.
A.6 SAM REGISTRATION
In order to receive a contract award, the prospective contractor/offeror must be
registered through the Federal System For Award Management (SAM) at
https://www.sam.gov. SAM.gov is an official U.S. government website. There is no
cost to use SAM. You can use SAM.gov for FREE to:
• Register to do business with the U.S. government.
• Update or renew your entity registration.
• Check status of an entity registration.
• Search for entity registration and exclusion records.
A.7 COMMUNICATIONS AND QUESTIONS FROM OFFERORS
All written communications regarding this solicitation should be submitted by email to
Ms. Grace Alao, Senior Contract Specialist, at grace.alao@dccsystem.gov. See Section
L.4.
Questions from prospective contractors/offerors must be submitted no later than
11:00 a.m. EST on April 13, 2026. The Courts will not consider any questions
received after that time.
Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System
Page 3 of 46
No pre-proposal conference is planned.
A.8 SOLICITATION AMENDMENTS
The Courts will post all amendments, addenda, and responses to offeror questions on
the D.C. Courts website https://www.dccourts.gov/dc-courts/solicitations. Oral
explanations or instructions given by Courts officials or staff before the award of the
contract will not be binding.
NOTE: Offeror may acknowledge solicitation amendments and addenda in the
table below or on the addendum itself, or both. See Section L.6.
Table A.8
OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF SOLICITATION
AMENDMENTS OR ADDENDA ON THE FOLLOWING DATES:
Amendment No. Signature
Date Amendment No.
Signature
Date
END OF SECTION A
Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System
Page 4 of 46
SECTION B - PRICE/COST FOR SUPPLIES OR SERVICES
***OFFERORS MUST FOLLOW THE INSTRUCTIONS AT SECTION L.13 (PRICE PROPOSAL CONTENT AND FORMAT) FOR
COMPLETING THE PRICE/COST SCHEDULE BELOW, WHICH SHALL BECOME A PART OF THE AWARDED CONTRACT. THE
CONTRACT TERM IS A BASE YEAR WITH FOUR OPTION YEARS, SUBJECT TO THE AVAILABILITY OF APPROPRIATED FUNDS.***
B.1 CONTRACT TYPE
This is a firm-fixed price contract.
B.2 PRICE/COST SCHEDULE
BASE YEAR
CLIN No.
Description
Unit Price Total Price
0001 Software Licenses, Documentation, and Warranties
$
$
0002 Maintenance and Support
$
$
0003 On-site Post-Implementation Support and End User Training
$
$
0004 Installation, Document Migration, and Implementation
$
$
OPTION YEAR 1
Total Price $
CLIN No.
Description
Unit Price Total Price
1001 Software Licenses, Documentation, and Warranties
$
$
1002 Maintenance and Support
$
$
Total Price $
OPTION YEAR 2
CLIN No.
Description
Unit Price Total Price
2001 Software Licenses, Documentation, and Warranties
$
$
2002 Maintenance and Support
$
$
Total Price $
OPTION YEAR 3
CLIN No.
Description
Unit Price Total Price
3001 Software Licenses, Documentation, and Warranties
$
$
3002 Maintenance and Support
$
$
Total Price $
CLIN No.
OPTION YEAR 4
Description
Unit Price Total Price
4001
4002
Software Licenses, Documentation, and Warranties
Maintenance and Support
$
$
$
$
Total Price $
TOTAL PRICE ALL PERIODS $
NOTE TO OFFERORS: ONLY price CLIN 0002 (Maintenance and Support) if it is
NOT included as part of the software license (CLIN 0001).
END OF SECTION B
Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System
Page 5 of 46
SECTION C – DESCRIPTION / SPECIFICATIONS / WORK STATEMENT
C.1 Scope of Work
The Contractor must provide a cloud-hosted, configurable commercial-off-the-shelf
(“COTS”) Legal Case and Document Management System, including necessary
software, licenses, and warranties (“System”) to the District of Columbia Courts (“D.C.
Courts” or “Courts”). The Contractor must also provide related services, to include
installation, document migration, implementation, on-site post-implementation support
and on-site end user training. In addition, the Contractor must provide ongoing high
quality maintenance and end user support.
PLEASE NOTE: A COURT CASE MANAGEMENT SYSTEM IS NOT WITHIN
THE SCOPE OF THIS CONTRACT.
C.2 Overview of District of Columbia Court System (DCCS)
The D.C. Courts is the judicial branch of the District of Columbia and comprises three
entities: the District of Columbia Court of Appeals, the Superior Court of the District of
Columbia, and the District of Columbia Court System (“DCCS”). DCCS includes the
Executive Office and administrative offices that support both courts. The D.C. Courts is
a fully unified large urban court system with over 95 judicial officers and
approximately 1,200 employees. As Washington, D.C. is a city that also functions as a
state, the D.C. Courts provide city and state-level services. The Courts also receive
funding directly from the Federal government.
DCCS provides business support services, including but not limited to capital projects,
budget and finance, procurement and contracts, administrative services, human
resources, training, planning, research and development, court reporting, information
technology, and legal counsel through the Office of the General Counsel.
C.3 The Office of the General Counsel (OGC)
OGC provides a broad spectrum of legal advisory services to the D.C. Courts such as
legislative drafting and analysis; contract, lease, inter-agency agreements, and grant
reviews; interpretation and drafting of orders, policies, and agreements; and supporting
records management, data release, and compliance protocols. OGC manages and
supports the rulemaking process, drafting proposed and final amendments, public
notices, memoranda, correspondence, and promulgation orders. OGC advises
management on employment, grievance, and disciplinary matters. OGC represents the
Courts before administrative tribunals and disciplinary hearings and serves as in-house
counsel in litigation and other matters in which the Courts have an institutional interest,
including managing eDiscovery. OGC attorneys serve as legal advisors to Courts’
leadership and management, and Boards of Judges. OGC attorneys also serve on
Courts’ ad hoc and standing committees. The General Counsel serves as the D.C.
Courts’ Ethics Officer and chairs the Courts’ Legal Advisory Council.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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