Lyons GA TIA 2010 Band 2 RAB

City of Lyons, Georgia
Request for Qualifications
(RFQ 5-26)
To Provide
Engineering Services
For
TRANSPORTATION IMPROVEMENT PROJECT
TIA 2010 BULLDOG ROAD RAB
AUGUST 2026

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
City of Lyons, Georgia
Request for Qualifications
Engineering Services for
TIA 2010 Band 2 Bulldog Road RAB
The City of Lyons, Georgia (hereinafter "Owner" or "City") is requesting Statements of
Qualifications from professional firms interested in providing engineering and design services.
The services requested are for a single transportation improvement project funded in part by the
Georgia Department of Transportation, Transportation Investment Act 2010 Program. This
Request for Qualifications (RFQ) seeks to identify one or more qualified engineering firms to
provide the above-mentioned services. Potential providers should have a strong record in
successfully assisting local governments with public works infrastructure projects associated with
Federal and/or State grant programs.
One or more firms that respond to this RFQ and who are determined by the City of Lyons to be
especially qualified may be deemed eligible and may be invited to discuss and negotiate for these
services. All respondents to the RFQ are subject to instructions communicated in this document
and additional terms and conditions listed in the RFQ. Please note: The issuance of this RFQ
invokes a Restriction of Communication on potential respondents, which, if violated, may result in
proposal rejection (See Section 8 for details).
1. General Project Information
Project Descriptions & Goals
The overall goal of the projects is to improve traffic flow on a city-owned street. The
specific descriptions and goals for each project are as follows:
Design of a roundabout at a four-point intersection on a municipally maintained road.
2. Requirements:
The firm must demonstrate experience in the successful design and oversight of road and
drainage construction.
The final scope of services will be developed during the negotiation process and agreed
upon by the City and awardee(s) prior to the execution of the contract(s).
3. RFQ Schedule Of Events
The following Schedule of Events represents the City's best estimate of the schedule
that will be followed. All times indicated are prevailing times in Georgia. The City
reserves the right to adjust the schedule as the City deems necessary.
RFQ 8-26 - CITY OF LYONS - ENGINEERING SERVICES 3/9

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
RFQ Issued / Advertised August 25th TBD
2026
Deadline for questions Sept 10, 2026 2:00 PM
Deadline for submission of Statements of Qualifications September 2:00 PM
17, 2026
Issue of Notification to Finalist Firm(s) October 4th, TBD
2026
4. Selection Process
A Selection Committee, consisting of representatives of the City, will identify finalist firms
through a qualifications-based process. The Selection Committee will receive and
evaluate Statements of Qualifications submitted in response to this RFQ using the
following criteria:
Criteria for evaluation of Statements of Qualifications
10% Stability of the firm, including the firm's corporate history, growth,
resources, form of ownership, litigation history, financial information,
and other evidence of stability.
35% Firm's relevant project experience and qualifications, including the
demonstrated ability of firm in effective Consulting Services of facilities
comparable in complexity, size, and function. This includes relevant
experience and qualifications of the principal Consulting Services lead
staff and level of experience in a leadership role over multiple providers
and phases of construction for infrastructure projects with Federal or
State funding.
35% Past performance of the firm including references about the quality of
leadership of the firm in Consulting Services, the overall services of the
firm to previous customers, the firm's ability to meet established project
goals, the firm's response to the Owner's needs throughout the project,
and the financial and technical success history of the of projects in
which the firm provided leadership.
20% Firm's apparent suitability to provide services for Project, including the
firm's apparent fit to the project type and/or needs of the Owner, any
special or unique qualifications for the Project, current and projected
workloads, proximity of office or lead staff to Project location, and
services offered by the firm. The firm's non-discrimination policies, any
affirmative action policies and past efforts for W/MBE inclusion will be a
part of this evaluation, as well as the firm's record and methodology of
addressing public safety and environmental concerns.
RFQ 8-26 - CITY OF LYONS - ENGINEERING SERVICES 4/9

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
Finalist Notification
The names of the firm selected as finalists will be posted on the Georgia Procurement
Registry. The firm selected as finalists will receive a written notification (Finalist
Notification) from the Owner that addresses the necessary elements of the remainder of
the selection process. These elements include, but may not be limited to, the following:
5. Instructions for Preparing Statements of Qualifications:
A single PDF file of the Statement of Qualifications shall be prepared and emailed to
jhall@lyonsga.gov prior to the submission deadline. Each submittal must include a
transmittal letter. The transmittal letter must clearly indicate all services and projects for
which the firm would like to be considered. Submittals must be able to print on standard
(8 12" x 11") paper. The pages of the qualification submittals must be numbered. A table
of contents, with corresponding tabs, must be included to identify each section. Each
Statement of Qualifications shall provide a straightforward, concise delineation of the
respondent's capabilities. Fancy, colored displays, and promotional materials are not
desired. Emphasis must be on completeness, relevance, and clarity of content. The
content of all Statements of Qualifications must be categorized and numbered as outlined
below, and responsive to all requested information:
A. Description and Resources of Firm
i. Provide basic company information: Company name, address, name of
primary contact, telephone number, fax number, email address, and
company website (if available). If the firm has multiple offices, the
qualification statement shall include information about the parent company
and branch office separately. Identify the office from which the project will
be managed and this office's proximity to the project site. Provide form of
ownership, including state of residency or incorporation, and number of
years in business. Is the offeror a sole proprietorship, partnership,
corporation, Limited Liability Corporation (LLC), joint venture, or other
structure?
ii. Briefly describe the history and growth of your firm(s). Provide general
information about the firm's personnel resources, including disciplines and
numbers of employees and locations and staffing of offices
iii. Has the firm been involved in any litigation in the past five years? Describe
your experience with litigation with Owners, and/or Contractors. List any
active or pending litigation related to the services requested and explain.
iv. Provide a statement of disclosure, which will allow the Owner to evaluate
possible conflicts of interest. Respondents must provide, in their own
format, a statement of all potential legal or otherwise significant conflicts of
interests possibly created by the respondent's being considered in the
selection process or by the respondent's involvement in the project.
Respondents should include information as to the nature of relationship(s)
with parties in such potential conflict.
RFQ 8-26 - CITY OF LYONS - ENGINEERING SERVICES 5/9

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
v. Has the firm ever been removed from a Services contract, had a contract
terminated for default, or failed to complete a contract as assigned?
B. Experience and Qualifications
i. Provide professional qualifications and description of experience for
principal Consulting Services personnel. (At this stage, firms are asked for
information on lead staff only, but may list qualifications and experience on
more than one lead individual who is qualified and available for the
proposed project. If the firm is selected as a finalist, the Owner will request
detailed information on the exact proposed expanded team and their
relevant experience.) Firms that respond as joint teams will be expected to
clearly demonstrate their team members' shared experience, as a joint
team, on prior projects of similar magnitude and complexity.
ii. Provide information on the firm's Engineering Services experience (as
applicable) on projects of similar type, size, function, and complexity.
Describe no more 10 and no less than five projects, in order of most
relevant to least relevant, which demonstrate the firm's capabilities to
perform the project at hand. For each project, the following information
should be provided:
a. Project name, location, and dates during which services were
performed.
b. Brief description of project and physical description of facilities, as
applicable.
c. Services performed by your firm.
d. Owner's stated satisfaction level in the Consulting Services and/or
overall service of your firm.
e. Owner contact information.
iii. Describe the firm's experience and qualifications in a leadership role over
multiple phases of similar projects as applicable to the role for which your
firm is applying. Include any oversight of projects of relevant complexity,
including experience in providing leadership in projects that utilize similar
methods and applications to that of incumbent projects. Include any
certifications, industry ratings, and achievement recognitions, etc., to attest
to the level of experience and success. Describe innovations that the firm
might have introduced or employed to increase the project's adherence to
technical standards and compliance with Federal, State, and local laws and
regulations.
C. Statement of Suitability
i. Provide any information that may serve to differentiate the firm from other
firms in suitability for the project. Suitability may include, but is not limited
to, the firm's fit to the project and/or needs of the Owner, any special or
unique qualifications for the project, current and projected workloads, the
RFQ 8-26 - CITY OF LYONS - ENGINEERING SERVICES 6/9

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
proximity of office to project location, and any services offered by the firm
that may be particularly suitable for this project.
ii. Provide any non-discrimination and affirmative action policies of the firm
and the firm's history of W/MBE inclusion in sourcing for projects.
6. Submittal of Questions and Requests for Clarification
Questions about any aspect of the RFQ, or the project, must be submitted in writing (email
is preferable) to: jhall@lyonsga.gov. Questions will be answered via addendum only. The
deadlines for submission of questions relating to the RFQ are the times and dates shown
in the RFQ Schedule of Events in Section 3. Proposers are cautioned to review and adhere
to the Restriction of Communication (See Section 8) for this Project.
7. Submittal of Statements of Qualifications
A single PDF file of the statement of qualifications shall be prepared and received by the
City prior to the submittal deadline. Late submissions will not be accepted. Each submittal
must include a transmittal letter. Submittals must be able to be printed on standard (8 12"
x 11") paper and the words "Statement of Qualifications" and the services offered must be
clearly indicated on the outside of the envelope or in the filename. Statements of
Qualifications must be received by the Owner prior to the deadline indicated in the
Schedule of Events (See Section 3). Submissions must be emailed to jhall@lyonsga.gov
or mailed to the address below:
Lyons City Hall, Attn: Jason Hall
161 N.E. Broad Street
Lyons, Georgia 30436
8. Additional Terms and Conditions
Restriction of Communication
From the issue date of this (RFQ) solicitation until a successful proposer is selected and
the selection is announced, proposers are not allowed to communicate about this
solicitation or this Project for any reason with any members of the Selection Committee,
the Owner, except for submission of questions as instructed in the RFQ, or as provided
by any existing work agreement(s). For violation of this provision, the Owner reserves the
right to reject the proposal of the offending proposer.
Submittal Costs and Confidentiality
All expenses for preparing and submitting responses are the sole cost of the party
submitting the response. The Owner is not obligated to any party to reimburse such
expenses. All submittals upon receipt become the property of the Owner. Labeling
information provided in submittals "proprietary" or "confidential", or any other designation
of restricted use will not protect the information from public view. Subject to the provisions
of the Georgia Open Records Act, the details of the proposal documents will remain
confidential until final award.
RFQ 8-26 - CITY OF LYONS - ENGINEERING SERVICES 7/9

Solicitation No: RFQ 8-26
Qualifications Due: September 17, 2026 2:00 PM EST
Award Conditions
This request is not an offer to contract or a solicitation of bids. This request and any
statement of qualifications or proposal submitted in response, regardless of whether the
proposal is determined to be the best proposal, is not binding upon the Owner and does
not obligate the Owner to procure or contract for any services. Neither the Owner nor any
party submitting a response will be bound unless and until a written contract mutually
accepted by both parties is negotiated as to its terms and conditions and is signed by the
Owner and a party containing such terms and conditions as are negotiated between those
parties. The Owner reserves the right to waive non-compliance with any requirements of
this Request for Proposal and to reject any or all proposals submitted in responses. Upon
receipt and review of responses, the Owner will determine the party(s) and proposal(s)
that in the sole judgment of the Owner is in the best interest of the Owner (if any is so
determined), with respect to the evaluation criteria stated herein. The Owner then intends
to conduct negotiations with such party(s) to determine if a mutually acceptable contract(s)
may be reached.
Statement of Agreement
With submission of a statement of qualifications or proposal, the Proposer agrees that
he/she has carefully examined the solicitation, and the Proposer agrees that it is the
Proposer's responsibility to request clarification on any issues in any section of the
solicitation with which the Proposer disagrees or needs clarified. The Proposer also
understands that failure to mention these items in the proposal will be interpreted to mean
that the Proposer is in full agreement with the terms, conditions, specifications and
requirements in the therein. With submission of a proposal, the Proposer hereby certifies:
(a) that this proposal is genuine and is not made in the interest or on behalf of any
undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly
included or solicited any other Proposer to put in a false or insincere proposal; (c) that
Proposer has not solicited or induced any person, firm, or corporation to refrain from
sending a proposal.
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