IWQ 138154 Purchase of Voter Registrations & Elections Promotional Items

DATE: October 13, 2026
QUOTE NUMBER: IWQ # 138154
QUOTES SHOULD BE RECEIVED BY: 3:00 P.M. on October 16, 2026
Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written
Quotations may be returned via email to: Blake.Christopher@GwinnettCounty.com or mailed to: Gwinnett County
Department of Financial Services, Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, 30046, Attn: Blake
Christopher. If you have any questions, please contact me at (770) 822-8820 or email.
Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Voter Registrations & Elections, 455 Grayson Highway, Suite 200, Lawrenceville, GA 30046
ITEM UNIT TOTAL
QTY DESCRIPTION MFG & NO. DELIVERY A.R.O.
# PRICE PRICE
1000
1. Clear Tote Bags per specs below or approved equivalent $ $
each
500 Imprinted Round Absorbent Stone Coasters per specs below or
2. $ $
each approved equivalent
750
3. Mini Spiral Notebook per specs below or approved equivalent $ $
each
1000
4. Straw Topper per specs below or approved equivalent $ $
each
500 Zander Recycled Frame Sunglasses per specs belowor approved
5. $ $
each equivalent
TOTAL QUOTE $
NOTE: -Unit Price MUST include all costs associated with this purchase INCLUDING DELIVERY.
-Please see proofs for each item on pages 2 and 3.
-Delivery required between 8:00 A.M. and 4:00 P.M. Monday-Friday.
-Delivery must be made by November 11, 2026.
-Samples may be requested from vendors to determine equivalency. Samples should be furnished at the vendor's expense within seven (7) business days.
-Samples not destroyed in testing may be returned at the vendor's request after evaluation at the expense of the vendor.
-Vendors are strongly encouraged to begin the vendor registration process. Instructions can be found here, or at www.gwinnettcounty.com.
Company Name: _______________________________________

IWQ 138154
Page 2
General Requirements
Gwinnett County is requesting a variety of promotional items for the Voter Registrations and Elections Division. Vector
files will be provided to the awarded supplier upon award. The full order must be received by November 11, 2026.
Samples may be requested from the low quoters and MUST be on the item the supplier is quoting and printed using the
requested printing method and the artwork provided. Samples must be provided upon request within five (5) business
days. Failure to provide samples by the required deadline may result in quote being deemed non-responsive. It will be the
responsibility of the supplier to incur all costs associated with providing the samples. After testing, samples may be
returned to supplier at supplier's request and expense. A loading dock is available for delivery. Artwork will be provided to
awarded vendor upon award. The Gwinnett County Brand Guide can be found here: Brand Box Gwinnett.
Please note, provided links are for reference use. The County is open to reviewing equivalent items.
A. Tote Bags (or approved equivalent)
* Clear with blue handles
* 12" x 12" x 6"
* Artwork must be silkscreen, unimprinted; full color logo plus URL and text
B. Round Absorbent Stone Coasters (or an approved equivalent)
* Natural Cream/Cork Back
* Full color imprint
C. Mini Spiral Notebook (or an approved equivalent)
* White
* Full color front cover imprint

IWQ 138154
Page 3
D. Straw Topper (or an approved equivalent)
* White silicone with full color logo
E. Zander Recycled Frame Sunglasses (or an approved equivalent)
* Clear
* GwinnettElections.com printed in black on standard imprint area

IWQ 138154
Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications and the instructions to bidders, the undersigned offers and agrees,
within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at
the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By
submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and
services. Vendors should select their preferred method of electronic payment upon notice of award. For more
information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number
E-mail Address
Contact Person (if someone other than the authorized representative listed above)
Telephone Number Fax Number
E-mail address

IWQ 138154
Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for
every project bid. The references listed should be of similar size and scope of the project being bid on. Do not
submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

IWQ 138154
FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY
LISTING.
IWQ 138154
Buyer Initials: BC
IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING
ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.
Do not offer this product or service; remove us from your bidder's list for this item only.
Specifications too "tight"; geared toward one brand or manufacturer only.
Specifications are unclear.
Unable to meet specifications
Unable to meet bond requirements
Unable to meet insurance requirements
Our schedule would not permit us to perform.
Insufficient time to respond.
Other
COMPANY NAME
AUTHORIZED REPRESENTATIVE
SIGNATURE
REV. 12.28.06