2026-21 Newton Drive Storm Drainage Improvements Project

CITY OF COVINGTON
Invitation to Bid
Newton Drive Storm Drainage Improvements
Bid No. 2026-21
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August 21, 2026
INTRODUCTION:
The City of Covington is soliciting sealed bids from qualified contractors to complete storm drainage
improvements along Newton Drive in Covington, Georgia. Sealed bids must be received by the
Purchasing Department, Attn: Maranna Gilbert in City Hall by Tuesday, October 13, 2026 at 10:00 am.
Bids will be opened at 10:15 am.
The project consists of removing and replacing drainage structures and storm drain pipe, installing
bedding and backfill, constructing reinforced concrete trench caps, replacing concrete improvements,
regrading a drainage ditch, placing riprap and sod, and restoring all disturbed areas.
The Work includes, but is not limited to:
* Removal and replacement of four (4) curb catch basins designated CB-1 through CB-4 with a
consistent finished configuration; CB-1, CB-2, and CB-3 are exposed, while CB-4 is concealed
and shall be located and exposed. The Work also includes locating, exposing, and replacing one
(1) concealed blind-box structure designated GI-1 with a new non-traffic-rated grated drainage
junction structure, and locating, exposing, and replacing two (2) concealed existing drainage
structures designated MH-1 and MH-2 with new drainage access structures equipped with
traffic-rated manhole rings and covers
* Removal and replacement of approximately 208 linear feet of reinforced concrete storm drainage
pipe
* Pipe bedding, backfill, compaction, trench caps, excavation, and disposal
* Replacement of curb and gutter, sidewalk, full-depth concrete roadway pavement, concrete road
area rehabilitation, and residential driveway pavement
* Drainage ditch regrading, riprap placement, sod installation, and site restoration
* Traffic control and erosion and sediment control measures
The Contractor shall furnish all labor, materials, equipment, traffic control, erosion and sediment control
measures, mobilization, cleanup, and incidentals necessary to complete the Work.
This Invitation to Bid outlines the scope of work, submission requirements, bid schedule, and general
contract terms. Bidders shall review all Contract Documents and submit a complete and responsive bid.
SCOPE OF WORK:
The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to
complete the storm drainage improvements shown on the conceptual exhibits and described below.
1. Drainage Structures
Remove and replace four (4) curb catch basins designated CB-1 through CB-4. CB-1, CB-2, and CB-3
are exposed; CB-4 is concealed and shall be located and exposed. Provide each catch basin with a
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consistent finished configuration and appearance, adjusted to final grade and equipped with a new
traffic-rated grate, frame, and hood.
Locate and expose the concealed existing blind-box structure designated GI-1. Remove and replace it
with a new grated drainage junction structure, adjust it to final grade, and install a new grate and frame.
GI-1 is outside the roadway; its grate and frame are not required to be traffic-rated, and no hood is
required.
Locate and expose two (2) concealed existing drainage structures at MH-1 and MH-2. Remove and
replace each with a new drainage access structure; adjust each structure to final grade; and install a
new traffic-rated manhole ring and cover. Do not provide a grate, frame, or hood at MH-1 or MH-2.
The concealed structures designated MH-1 and MH-2 are estimated to be approximately two (2) feet
deep based on available field information. This estimate is provided for bidding information only and
was not established by excavation or survey. Depths of other structures may vary. The Contractor shall
verify actual dimensions, elevations, connections, and field conditions before construction. Shape the
bottom of each drainage structure to form a smooth, continuous flow channel between connected pipes,
eliminate standing water, and provide positive drainage through the structure. 2. Reinforced Concrete
Storm Drainage Pipe
Provide ASTM C76 Class V reinforced concrete pipe for the approximately 27-linear-foot, 15-inch pipe
segment between MH-1 and MH-2. Provide ASTM C76 Class III reinforced concrete pipe for all
remaining 15-inch and 18-inch pipe segments.
Remove and replace approximately 43 linear feet of 15-inch reinforced concrete pipe (RCP), consisting
of approximate segments of 8 feet, 27 feet, and 8 feet as shown on Exhibit A1.
Remove and replace approximately 165 linear feet of 18-inch reinforced concrete pipe (RCP), consisting
of approximate segments of 60 feet, 35 feet, 45 feet, and 25 feet as shown on Exhibit A1.
Pipe locations and quantities are approximate. Maintain the general alignment shown, connect to the
designated structures and existing system, and verify all locations, slopes, elevations, and dimensions in
the field.
The existing 18-inch inlet pipe invert at CB-2, for the pipe run from CB-4, is approximately 50 inches
below the top of the existing grate. This measurement is provided for bidding information only. The
Contractor shall verify all pipe inverts, depths, elevations, dimensions, and connections during
construction.
3. Pipe Installation, Bedding, and Backfill
Install RCP in accordance with the pipe manufacturer's written instructions and applicable City
standards. Provide tongue-and-groove joints and seal the joints with non-shrink mortar in accordance
with the pipe manufacturer's recommendations.
Provide a minimum of six (6) inches of washed No. 57 stone bedding beneath the RCP and washed No.
57 stone embedment to at least the pipe spring line. For pipe installed beneath a roadway or curb, use
washed No. 57 stone as backfill from the pipe embedment to the bottom of the concrete trench cap.
Outside roadway and curb areas, suitable excavated material may be used above the required pipe
embedment when properly placed and compacted. Install all bedding and embedment in accordance with
the pipe manufacturer's written instructions.
Include excavation, dewatering, temporary support and protection as required by field conditions and
law, connections, backfill, compaction, testing, disposal of excess material, and all incidentals necessary
for a complete installation.
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The Contractor is solely responsible for excavation means and methods and for compliance with OSHA
and all other applicable trench and excavation safety requirements. No assumed excavation depth or
prescribed protective system is established by the conceptual exhibits. 4. Concrete and Curb
Restoration
Provide approximately 496 square feet of full-depth concrete roadway restoration, based on a nominal
eight (8)-foot restoration width over the 35-foot pipe run between CB-4 and CB-2 and the 27-foot pipe
run between MH-1 and MH-2, as conceptually shown on Exhibit A2. The eight-foot dimension
represents the concrete pavement replacement limits and does not establish or require an eight-foot
excavation width. The Contractor shall determine and use the excavation width necessary to safely
install the pipe, bedding, embedment, and backfill. Concrete extending beyond the actual trench limits
shall form the roadway bridge-cap/restoration area. Construct the restoration in accordance with Exhibit
B - City Pavement Replacement Detail (Standard W19), as modified by the written requirements of this
ITB. Provide a monolithic minimum ten (10)-inch Class B concrete roadway section consisting of the
eight (8)-inch concrete restoration required by Standard W19 plus an additional two (2) inches of
concrete in lieu of the asphalt surface layer. The upper two inches are intended to accommodate future
milling or removal when the roadway is resurfaced. No asphalt surface course is required under this
Contract. Restoration made wider than the specified limits solely because of the Contractor's excavation
means and methods shall be incidental unless additional restoration is authorized in writing by the City
due to unforeseen conditions.
Provide concrete road-area rehabilitation extending approximately eight (8) feet south from the straight
curb restoration limits along the north side of Newton Drive, as shown on Exhibit A2. This work is
separate from full-depth pipe-trench restoration.
Restore approximately 120 square feet of the residential driveway crossed by the southern 18-inch RCP
segment.
Remove and replace approximately 200 square feet of sidewalk in the area shown on Exhibit A2.
Replace complete panels where practicable.
Remove and replace curb and gutter along the north side of Newton Drive, extending approximately ten
(10) feet beyond CB-1 to the east and approximately ten (10) feet beyond CB-4 to the west.
Construct the two curb-return/radius sections at the Newton Drive and Elizabeth Street connection to
follow the existing natural curves, approximately twenty (20) linear feet each, as shown on Exhibit A2.
Concrete-only restoration is required at the designated roadway areas; do not place an asphalt surface
course unless directed by written change order. 5. Grading, Riprap, Sod, and Site Restoration
Regrade approximately sixty (60) linear feet of drainage ditch along Elizabeth Street from the south side
of the residential driveway to the downstream pipe inlet area shown on Exhibit A3. Remove only the
material reasonably necessary to establish positive drainage without creating ponding or abrupt grade
transitions.
Place approximately six (6) cubic yards of GDOT Type 3 riprap over nonwoven geotextile filter fabric at
the downstream pipe inlet and adjacent stabilized area shown on Exhibit A3. Include excavation,
subgrade preparation, shaping, and keying of stone necessary to provide stable erosion protection while
maintaining positive drainage.
Install approximately 2,000 square feet of Bermuda sod over all areas disturbed by the Work, including
the entire regraded drainage ditch and the areas adjoining the sidewalk near GI-1 and the landward side
of the reconstructed curb on the north side of Newton Drive, except where riprap, concrete, pavement, or
another specified permanent surface treatment is installed. Prepare and fine-grade the soil to provide
positive drainage and support successful sod establishment. Do not place sod in roadway areas. Restore
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every disturbed area, driveway, shoulder, yard, sidewalk, pavement, utility feature, and appurtenance to
equal or better condition.
6. Traffic Control, Utilities, and Environmental Controls
Provide and maintain traffic and pedestrian control, access to adjoining properties, erosion and sediment
control, dust control, cleanup, and protection of existing improvements throughout the Work.
Before beginning excavation, the Contractor shall notify Georgia 811 and pothole each marked existing
utility located within or immediately adjacent to the anticipated excavation limits to verify its horizontal
location and elevation. Potholing shall be performed using safe, non-destructive methods. The
Contractor shall notify the City of any identified or suspected conflict before beginning excavation in the
affected area. Utility coordination, locating, and potholing shall be incidental to the Work, and no
separate payment will be made. Protect utilities in place and promptly repair damage caused by the Work
at no additional cost to the City. 7. Exhibits and Field Verification
Exhibit A, consisting of Exhibits A1 through A4 listed below, is incorporated into and made part of the
Contract Documents.
Exhibit A1 - Drainage Structures and Pipe.
Exhibit A2 - Concrete and Curb Restoration.
Exhibit A3 - Grading, Sod, and Riprap.
Exhibit A4 - Existing Conditions Photographs.
Exhibit B - City Pavement Replacement Detail (Standard W19) is incorporated into and made part of
the Contract Documents.
Exhibits A1 through A4 are conceptual and are not engineered construction plans. Locations,
dimensions, quantities, elevations, utilities, and existing conditions are approximate and shall be verified
by the Bidder in the field. Exhibit B is a City standard construction detail. If Exhibit B conflicts with a
project-specific written requirement of this ITB, the project-specific written requirement controls. The
written Contract Documents and Bid Schedule control the required Work.
PRE-BID MEETING:
A nonmandatory pre-bid meeting will be held on September 8, 2026, at 11:00 a.m. at City of Covington
City Hall, 2194 Emory Street N.W., Covington, Georgia 30014. Attendance is strongly encouraged so
prospective Bidders may review the Work and raise questions. Any statement affecting the Contract
Documents will be issued only by written addendum.
COMMUNICATIONS:
The Owner Contact will act as the sole point of contact for this ITB and will administer the ITB process.
All communications should be submitted in writing via email, and specifically reference Newton Drive
Storm Drainage Improvements Bid No. 2026-21 in the subject line. This ITB is subject to revision after
the date of issuance via written Addenda. Any such addenda will be distributed directly to known Bidders
via email and posted on the City's website. All questions and responses will be shared by Addenda in
accordance with the dates and times specified in the ITB.
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Please direct all questions and Requests for Information (RFIs) to the City's Contact as follows:
Mr. Ryan McCollum
Senior Engineering Technician
City of Covington
2194 Emory Street
Covington, GA 30014
Phone: (770) 385-2064
Email: RMcCollum@cityofcovington.org
Please note that verbal communications with the City's Contact or other individuals are not binding. With
the exception of the City's Contact or specified delegates, no contact with City staff, City administration,
or any public official concerning the ITB during the procurement process is allowed. Violation of this
provision may result in disqualification of Bidder.
PROCUREMENT SCHEDULE:
The current procurement schedule is as follows:
Advertise / Issue ITB August 21, 2026
Nonmandatory Pre-Bid Meeting September 8, 2026 at 11:00 a.m.
Deadline for Questions/RFIs September 22, 2026 at 3:00 p.m.
Final Addendum, if any September 29, 2026 at 5:00 p.m.
Bid Due and Public Opening October 13, 2026 at 10:00 a.m
All requests for information, addendum and other publication by the city will adhere to the procurement
schedule listed above unless otherwise revised by written addendum.
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SUBMISSION REQUIREMENTS:
Submit One (1) hard Copy and One (1) electronic copy on a USB thumb drive in .pdf format, and at the
appropriate date and time listed above to:
City of Covington
Attn: Maranna Gilbert
2194 Emory Street NW
Covington, GA 30014
Submittals may be made in person at City of Covington City Hall, or by UPS or FedEx only, at the
address listed above. Each Bidder assumes full responsibility for the timely delivery of its bid at the
required location. Any bid received after the submittal deadline will be deemed non-responsive and
returned unopened. The delivered package containing the bid documents must note "Invitation to Bid
(ITB) for Newton Drive Storm Drainage Improvements" on the envelope.
The submittal packet must include all of the following items:
1. Georgia Business License
2. Evidence of insurance certificate as outlined in this ITB
3. Non-collusion Affidavit (Appendix E)
4. Certification of Non-segregated Facilities (Appendix E)
5. Contractor's Certification Statement (Appendix E)
6. Contractor Affidavit - E-Verify (Appendix E)
7. Bid Form (Appendix A)
The City reserves the right to deem any bid lacking any part of the required documentation as
nonresponsive, and to reject it without further consideration.
BID EVALUATION
Bids will first be reviewed for responsiveness to the Invitation to Bid, including timely delivery, required
signatures, bid security, affidavits, licenses, and completion of the Bid Form. The City will then evaluate
each responsive bidder for responsibility, including relevant experience, available personnel and
equipment, financial capacity, references, safety record, and documented performance under prior
contracts. Documented performance may include material deficiencies, failure to correct defective work,
failure to meet contractual completion dates without excusable delay, defaults, and compliance with
contract requirements. Cost will be considered as part of the City's evaluation; however, award will not
be based solely on price. The City reserves the right to award the contract to the responsive and
responsible bidder whose bid is determined to be in the best interest of the City, considering price and
the other evaluation factors identified in this Invitation to Bid.
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AWARD
Award, if made, will be to the responsive and responsible Bidder whose bid is determined to be in the
best interest of the City. The City may request information reasonably necessary to determine
responsibility and will document its determination. The City reserves the right to reject any or all bids,
waive informalities or minor irregularities as permitted by law, and reject conditional or qualified bids.
BONDS
All bids must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the Base
Bid.
Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the
contract amount, will be required of the successful Bidder and must be provided to the City within ten
(10) days of being notified of the award.
Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia
and listed in the Department of the Treasury, Circular 570, latest edition.
GENERAL INFORMATION:
RECEIPT OF BID:
No bids received after said time or at any place other than the time and place as stated in the notice
shall be considered.
WITHDRAWAL OF BID :
A Bidder may withdraw their bid within 72 hours after the bid due date, without prejudice to the
Bidder, by submitting a written request of withdrawal to the City of Covington Purchasing Department.
Bids may not be withdrawn for a period of sixty (60) days from the 72-hour deadline.
REJECTION OF BID:
City of Covington may reject any and all bids and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with the City of Covington. Also, the right is reserved to
waive any irregularities or informalities in any bid in the proposing procedure. The City of Covington
shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the
business integrity, financial resources, facilities for performing the work, and experience in similar
operations of the various Bidders.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The Bidder may be required, upon request, to prove to the satisfaction of the City of Covington that
he/she has the skill, experience, necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
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competency of any Bidder is not satisfactory, the bid of such Bidder may be rejected. The successful
Bidder is required to comply with and abide by all applicable federal and state laws in effect at the time
the contract is awarded.
NON-COLLUSION AFFIDAVIT:
By submitting a bid, the Bidder represents and warrants that such bid is genuine and not sham or
collusive or made in the interest or in behalf of any person not therein named, that the Bidder has not
directly or indirectly induced or solicited any other Bidder to put in a sham bid, or any other person,
firm or corporation to refrain from proposing and that the Bidder has not in any manner sought by
collusion to secure to that Bidder any advantage over any other Bidder.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The Notice, Invitation to Bidders, Instructions for Bidders, Special Conditions, Supplemental
Specifications, bid, and addenda, if any, will be deemed part of the contract.
GOVERNING LAWS:
This contract is made under and shall be governed and construed in accordance with the laws of the
State of Georgia.
ERRORS AND OMISSIONS:
The Bidder shall not take advantage of any errors or omissions in this Bid Request, and shall promptly
notify the City of Covington of any omissions or errors found in this document.
OPTION TO AUDIT
Successful Bidder will be required to maintain complete records during the life of the contract and for a
period of three years after completion of the contract. Such records are to be made available to the City
if officially requested, to be audited by a designated City auditing staff. If such audits reveal
overcharges and/or undercharges, such will be adjusted and compensation made by either party to
correct charges.
TERMS AND CONDITIONS:
Contract Terms:
Contract negotiation shall begin within ten (10) calendar days of the Contractor receiving the Notice of
Award, or as otherwise directed by the City.
The Contractor shall furnish all labor, equipment, and materials necessary to complete the Work as
described in the Contract Documents.
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The Contractor shall commence work within ten (10) calendar days after receipt of the Notice to
Proceed, unless otherwise approved by the City
The City reserves the right to omit, reduce, defer, or not authorize any bid item or portion of the Work.
The Notice to Proceed may authorize less than the entire scope of Work, and the Contractor shall
perform only the Work expressly authorized by the City. The Contractor shall have no claim for
anticipated profits or other compensation for Work not authorized or performed.
I. Contract Period:
The Contractor shall complete all Work within forty-five (45) calendar days following issuance of the
Notice to Proceed, unless otherwise approved in writing by the City. The Contract shall remain in effect
until the Work is completed and accepted by the City.
II. Contract Cost:
All pricing submitted in the Contractor's bid shall remain firm for the duration of the project.
No adjustments to unit prices will be allowed unless approved by the City through a written change
order. Additional work shall not proceed until authorized through an executed Change Order unless
otherwise directed in writing by the City.
III. Suspension of Work and Termination:
A. Suspension of Work
The City may, at any time and without cause, suspend all or part of the work for scheduling, operational
requirements, or budgetary considerations. Suspension will be issued in writing, with notification of
when work may resume.
B. Termination for Cause
The following, individually or collectively, constitute grounds for termination for cause:
1. Persistent failure to perform work in accordance with the contract documents, including but not
limited to:
* Failure to supply sufficient skilled labor
* Failure to provide suitable materials or equipment
* Failure to meet project schedule requirements
* Failure to adhere to safety, traffic control, or technical standards
2. Disregard for worker safety or public safety
3. Negligence resulting in damage to public or private property
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