IWQ 140229 Purchase of Food Items

October 12, 2026
INFORMAL WRITTEN QUOTE
IWQ #140229
The Gwinnett County Board of Commissioners is soliciting informal written quotes from qualified suppliers
for the Purchase of Food Items for the Department of Community Services.
Quotes should be typed or submitted in ink and returned to the attention of Casey Beauston, Purchasing
Associate III. Quotes should be received by 3:00 P.M. October 19, 2026 via email at
Casey.Beauston@GwinnettCounty.com, by fax (770-822-8735), or sent to the Gwinnett County Financial
Services - 2nd Floor - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, by email or by
calling 770-822-7995, no later than 3:00 P.M. on October 14, 2026. Quotes are legal and binding upon the
bidder when submitted. The written Quote documents supersede any verbal or written prior communications
between the parties.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in any
open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator
at the Gwinnett County Justice and Administration Center, 770-822-8165.
Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett County
reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best
interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,
conditions, and pricing with the lowest responsive, responsible supplier(s) at its discretion.
We look forward to your quote and appreciate your interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned with your quote:
Quote Schedule, Pages 6-11
References, Page 12

IWQ #140229 Page 2
SPECIFICATIONS & REQUIREMENTS
I. General Information
1. On the Quote Schedule, state in detail your packaging and be sure to include all information
applicable to each item (e.g. how many servings per package/box, etc.; and the number of boxes,
etc. per case).
2. Portions stated on the Quote Schedule under the "Description" are minimum requirements based
on nutritional standards. DO NOT quote any product not meeting the minimum requirements; to
do so may result in rejection of quote.
II. Product Packaging & Quantity
1. On each box and/or case delivered to each County facility indicated in the quote specifications, the
name of the distributor and the manufacturer name must be indicated with the brand name,
product code, quantity, and case weight. Distributor's name is not to cover/disguise
manufacturer's information. Failure to provide labeling with the required information may result in
the refusal of delivery, cancellation of order, and/or the return of items that are not in compliance
with the quote specifications, at which no additional cost will be incurred by the County. It will be
the responsibility of the successful supplier to incur any additional expense associated with
picking up/replacing non-compliant items with items compliant to the quote specifications.
2. PRODUCTS THAT ARE OLD, DAMAGED, BENT, AND/OR DENTED WILL NOT BE ACCEPTED. IT
WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL SUPPLIER TO INCUR ANY ADDITIONAL
EXPENSE ASSOCIATED WITH PICKING UP/REPLACING NON-COMPLIANT ITEMS WITH ITEMS
COMPLIANT TO THE QUOTE SPECIFICATIONS.
III. Equivalent/Alternate Products
1. Equivalent/alternate products may be quoted on items where brand name is specified,
provided the quality, grade and/or performance of the proposed meets or exceeds the
specifications as indicated within the quote specifications for each item. Samples of alternate
products shall be provided upon request as indicated below.
The following should be provided with the IWQ documents for all alternate/equivalent items
quote:
1. Product identification, including manufacturer and/or distributor's name and number,
brand name, product code, product label, quantity per case, case weight and item
number.
2. Manufacturer's product literature/specifications, including but not limited to product
description, ingredients, nutritional analysis, packaging wrap and/or product label.
3. Product has been personally investigated and determined that it is equal or superior in
all respects to that specified.
4. Supplier will provide the same guarantee for the equivalent/alternate item as they
would for specified product indicated in the quote documents.
IV. Delivery Terms/Invoice
1. Delivery should be coordinated with the Department of Community Services upon award. Due to
funding requirements, all items must be received by December 7, 2026.

IWQ #140229 Page 3
2. All products delivered to Gwinnett County under this IWQ are subject to inspection and verification
for compliance with quote specifications. Gwinnett County reserves the right to refuse delivery or
return any items received that are not labeled properly (see Section II Product Packaging &
Quantity), damaged, or not in compliance with the quote specifications. Any and all non-
compliance will be documented by County personnel and may have a negative impact on suppliers
with this agreement including but not limited to supplier replacement of products, rejection of
shipment, possible cancellation of order, and/or re-award of contract which could negatively
impact future awards. All costs incurred to pick up and correct non-compliant or damaged orders
will be the sole responsibility of the successful supplier.
3. Deliveries will be "F.O.B. Destination" to each location and inside delivery is required. Supplier shall
deliver orders as specified by the department and have them accompanied with a packing slip. All
invoices shall reflect the IWQ number and the delivery address. It shall spell out the exact
description as indicated in the Quote Schedule. Unit pricing per case/box/etc. for each line item
should not be extended beyond two (2) decimal places.
All invoices should show either price per case, box, bag, container, etc.
F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title for the risk
of transportation, including the filing for loss or damages. The invoice covering the items is not
payable until all items are delivered and the contract of carriage has been completed. Unless
the F.O.B. clause states otherwise, the supplier assumes transportation and related charges
either by payment or allowance.
V. Delivery
1. Indicate on the attached Quote Schedule for each item, the number of calendar days required for
delivery, after receipt of order and all pertinent information necessary from Gwinnett County.
Supplier's Delivery A.R.O. should not exceed 72 hours. Due to funding requirements, all items
must be received by December 7, 2026. Delivery A.R.O. may be used in determining award.
2. DELIVERY WILL BE F.O.B. DESTINATION TO THE FOLLOWING LOCATION:
Gwinnett Senior Services Center
567 Swanson Drive
Lawrenceville, GA 30043
Contact: Kenneth Jordan
Phone: 678-277-0973
Delivery Time: Monday - Friday 6:00am to 2:00pm
3. The Gwinnett Senior Services Center can accommodate up to a 48' trailer. Supplier must be able to
make deliveries without causing damage to Gwinnett County property. If necessary, supplier will
need to have a hand truck or other means available to deliver goods to this facility.
4. GWINNETT COUNTY REQUIRES THAT ALL INVOICING AGAINST THIS IWQ REFLECT THE IWQ
NUMBER. ITEMS ORDERED FROM THIS IWQ MUST BE INVOICED SEPARATELY FROM THOSE
ITEMS ORDERED WHICH ARE NOT A PART OF THIS IWQ.
VI. Award
Gwinnett County reserves the right to reject any or all quotes, to waive technicalities and to make an
award as deemed in its best interest. The County reserves the right to award to overall low quote, or by

IWQ #140229 Page 4
line item if determined that it is in the best interest of the County to award in such manner. This
information should be considered when submitting pricing.
ATTENTION: AWARD WILL BE MADE BY COST OF LOWEST UNIT OF MEASURE - QUOTES MAY NOT
BE EVALUATED IF THIS PROCESS IS NOT DONE CORRECTLY.
VII. References
A minimum of three (3) references, where there is similar size and scope of work that has been
completed, should be listed on the attached reference sheet.

IWQ #140229 Page 5
LOWEST
UNIT
BRAND SIZE VENDOR UNIT OF
ITEM APPROX. DELIVERY PRICE PER TOTAL
DESCRIPTION NAME BIDDING/ PRODUCT MEASURE
# QTY A.R.O. CASE/BOX/BAG PRICE
& MFG. # QTY/CASE CODE PRICE
ETC.
PER/
10oz
Ketchup, bottle, HEINZ
1. 60 cases bottle / 25 12345 24 hours $0.08/oz $20.00 per case $1,200.00
(25)/16 oz/case #2345
PER CASE
This was calculated as follows:
To find the "Lowest Unit of Measure": ($20.00 per case divided by 25 bottles = $0.80 per bottle; then, $0.80 per bottle divided by 10oz = $.08/oz)
PLEASE NOTE: To compare quote prices, the lowest unit of measure must be rounded to the fourth (4th) decimal place.
Total Price - $20.00 X 60 cases (approximate quantity) = $1,200.00
THE TOTAL PRICE IS DETERMINED BY MULTIPLYING THE COST PER CASE/BOX/BAG ETC. BY THE APPROX. QTY.
NOTE: THE COST OF LOWEST UNIT OF MEASURE (i.e. Cost per OZ.) WILL BE EVALUATED AND USED TO DETERMINE THE AWARDED SUPPLIER.

IWQ #140229 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
SIZE LOWEST UNIT PRICE
VENDOR
ITEM APPROX BRAND NAME BIDDING DELIVERY UNIT OF PER
UNIT DESCRIPTION PRODUCT TOTAL PRICE
# QTY & MFG. # QTY/ A.R.O. MEASURE CASE/BOX/
CODE
CASE (PRICE PER) BAG ETC.
Squeezable Grape Jelly, 20 oz,
12 bottles per case, Great
1. 30 Cases /oz $ $
Value brand, or approved
equivalent
Squeezable Strawberry Fruit
Spread, 20 oz, 12 bottles per
2. 30 Cases /oz $ $
case, Great Value brand, or
approved equivalent
Creamy Peanut Butter, 16 oz,
3. 30 Cases 12 jars per case, Great Value /oz $ $
brand, or approved equivalent
Chunk Chicken in Water, 5 oz,
4. 30 Cases 12 cans per case, Great Value /oz $ $
brand, or approved equivalent
Chunk Light Tuna in Water, 5
oz, 48 cans per case, Great
5. 30 Cases /oz $ $
Value brand, or approved
equivalent
Instant Jasmine Rice, 8.8 oz,
6. 30 Cases 12 boxes per case, Great Value /oz $ $
brand, or approved equivalent
Instant Long Grain & Wild Rice,
8.8 oz, 12 boxes per case,
7. 30 Cases /oz $ $
Great Value brand, or approved
equivalent
COMPANY NAME

IWQ #140229 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
SIZE LOWEST UNIT PRICE
VENDOR
ITEM APPROX BRAND NAME BIDDING DELIVERY UNIT OF PER
UNIT DESCRIPTION PRODUCT TOTAL PRICE
# QTY & MFG. # QTY/ A.R.O. MEASURE CASE/BOX/
CODE
CASE (PRICE PER) BAG ETC.
Instant Spanish Style Rice, 8.8
oz, 6 boxes per case, Great
8. 54 Cases /oz $ $
Value brand, or approved
equivalent
Brown Rice Instant, 14 oz, 6
9. 54 Cases boxes per case, Great Value /oz $ $
brand, or approved equivalent
Boxed Penne Pasta, 16 oz, 12
10. 30 Cases boxes per case, Great Value /oz $ $
brand, or approved equivalent
Boxed Rigatoni, 16 oz, 12
11. 30 Cases boxes per case, Great Value /oz $ $
brand, or approved equivalent
Traditional Pasta Sauce, 24 oz,
12. 30 Cases 12 jars per case, Great Value /oz $ $
brand, or approved equivalent
Classic Alfredo Pasta Sauce,
15 oz, 12 jars per case, Great
13. 30 Cases /oz $ $
Value brand, or approved
equivalent
Instant Mashed Potatoes,
13.75 oz Box, 6 boxes per
14. 54 Cases /oz $ $
case, Great Value brand, or
approved equivalent
COMPANY NAME

IWQ #140229 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
SIZE LOWEST UNIT PRICE
VENDOR
ITEM APPROX BRAND NAME BIDDING DELIVERY UNIT OF PER
UNIT DESCRIPTION PRODUCT TOTAL PRICE
# QTY & MFG. # QTY/ A.R.O. MEASURE CASE/BOX/
CODE
CASE (PRICE PER) BAG ETC.
Chicken & Dumpling Soup,
18.8 oz can, 12 cans per case,
15. 30 Cases /oz $ $
Great Value brand, or approved
equivalent
Broccoli & Cheddar
Condensed Soup, 10.5 oz Can,
16. 30 Cases /oz $ $
12 cans per case, Great Value
brand, or approved equivalent
Loaded Potato Soup with
Bacon Bits, 18.8 oz Can, 4
17. 78 Cases /oz $ $
cans per case, Great Value
brand, or approved equivalent
Beef with Vegetable Soup,
18.8 oz Can, 12 cans per case,
18. 30 Cases /oz $ $
Great Value brand, or approved
equivalent
Chicken Noodle Soup, 18.6 oz
can, 12 cans per case, Great
19. 30 Cases /oz $ $
Value brand, or approved
equivalent
Chicken & Wild Rice Soup, 18.6
oz Can, 12 cans per case,
20. 30 Cases /oz $ $
Great Value brand, or approved
equivalent
Vegetable Soup, 19 oz, 12
21. 30 Cases cans per case, Great Value /oz $ $
brand, or approved equivalent
COMPANY NAME

IWQ #140229 Page 9
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
SIZE LOWEST UNIT PRICE
VENDOR
ITEM APPROX BRAND NAME BIDDING DELIVERY UNIT OF PER
UNIT DESCRIPTION PRODUCT TOTAL PRICE
# QTY & MFG. # QTY/ A.R.O. MEASURE CASE/BOX/
CODE
CASE (PRICE PER) BAG ETC.
Original Macaroni & Cheese,
2.05 oz, 8 Count per case,
22. 30 Cases /oz $ $
Shelf Stable, Great Value
brand, or approved equivalent
Ramen Noodle Chicken Flavor
Soup, 3 oz, 12 Count per case,
23. 18 Cases Shelf Stable Package, /oz $ $
Maruchan brand, or approved
equivalent
Golden Sweet Whole Kernel
Corn, 15 oz can, 24 cans per
24. 18 Cases /oz $ $
case, Great Value brand, or
approved equivalent
Cut Green Beans, Canned, 14.5
oz can, 24 cans per case,
25. 18 Cases /oz $ $
Great Value brand, or approved
equivalent
Diced Tomatoes in Tomato
Juice, 14.5 oz Can, 24 cans per
26. 30 Cases /oz $ $
case, Great Value brand, or
approved equivalent
Mixed Vegetable Medley,
Canned, 14.5 oz can, 6 cans
27. 54 Cases /oz $ $
per case, Great Value brand, or
approved equivalent
Sliced Carrots, Canned, 14.5
oz can, 24 cans per case,
28. 18 Cases /oz $ $
Great Value brand, or approved
equivalent
COMPANY NAME

IWQ #140229 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.
QUOTE SCHEDULE
SIZE LOWEST UNIT PRICE
VENDOR
ITEM APPROX BRAND NAME BIDDING DELIVERY UNIT OF PER
UNIT DESCRIPTION PRODUCT TOTAL PRICE
# QTY & MFG. # QTY/ A.R.O. MEASURE CASE/BOX/
CODE
CASE (PRICE PER) BAG ETC.
Canned Collard Greens, 14 oz
can, 12 cans per case, Great
29. 30 Cases /oz $ $
Value brand, or approved
equivalent
Sweet Peas, 15 oz Can, 24
30. 18 Cases cans per case, Great Value /oz $ $
brand, or approved equivalent
Pinto Beans, 16 oz Can, 12
31. 30 Cases cans per case, Great Value /oz $ $
brand, or approved equivalent
Original Baked Beans, 16 oz
Can, 12 cans per case, Great
32. 30 Cases /oz $ $
Value brand, or approved
equivalent
Traditional Refried Beans, 16
oz Can, 12 cans per case,
33. 30 Cases /oz $ $
Great Value brand, or approved
equivalent
Navy Beans, 16 oz Can, 12
34. 30 Cases cans per case, Great Value /oz $ $
brand, or approved equivalent
Black Beans, Canned, 15 oz, 12
35. 30 Cases cans per case, Great Value /oz $ $
brand, or approved equivalent
QUOTE TOTAL $
COMPANY NAME