Electrical Equipment RNG

JENNIFER BERTINO-TARRANT
WILL COUNTY EXECUTIVE
KEVIN LYNN
PURCHASING DEPARTMENT DIRECTOR
September 28, 2026
To Whom It May Concern:
You are invited to submit your sealed proposal for Electrical Equipment at the Prairie View Renewable
Natural Gas Facility, located at 29736 E. Prairie View Drive, Wilmington, IL 60481.
Specifications are attached hereto and are considered part of the SEALED PROPOSAL package.
A 10% Bid Bond or Cashier's Check made payable to the Will County Treasurer MUST accompany
your bid, or it will not be considered. Money Orders or Company checks will not be accepted.
Sealed proposals will be received in the Purchasing Department, 2nd floor, Will County Office Building,
302 N. Chicago Street, Joliet, IL, 60432, not later than 12:00 P.M., Wednesday, October 14, 2026 "as so
indicated by the time stamp clock of Will County". Proposals received after this time will not be
accepted.
Proposals will be opened publicly and read by the Will County Executive or her representative at 12:05
P.M., Wednesday, October 14, 2026, at the Will County Office Building, 302 N. Chicago Street, 2nd fl.,
Joliet, IL,60432.
The proposer acknowledges the right of the County of Will to reject any or all proposals and to waive
non-material informality or irregularity in any statement of qualifications received in whole or in part as
may be specified in the solicitation.
Should you have any questions regarding this proposal, please contact the Will County Purchasing
Department at purchasing@willcounty.gov
Sincerely,
Kevin Lynn
Kevin Lynn
Purchasing Director

ADVERTISEMENT OF BID
ELECTRICAL EQUIPMENT FOR THE
PRAIRIE VIEW RENEWABLE NATURAL GAS FACILITY
SEALED BIDS FOR ELECTRICAL EQUIPMENT AT THE PRAIRIE VIEW RENEWABLE NATURAL GAS
FACILITY, LACATED AT 29736 E PRAIRIE VIEW DRIVE, WILMINGTON, ILLINOIS, WILL BE
RECEIVED AT THE WILL COUNTY PURCHASING DEPARTMENT, WILL COUNTY OFFICE
BUILDING, 302 N. CHICAGO ST., 2ND FLOOR, JOLIET, IL 60432, UNTIL THE HOUR OF 12:00 P.M.,
WEDNESDAY, OCTOBER 14, 2026.
SEALED BIDS WILL BE PUBLICLY OPENED AND READ BY THE WILL COUNTY EXECUTIVE OR
HER REPRESENTATIVE AT 12:05 P.M., WEDNESDAY, OCTOBER 14, 2026, AT THE WILL
COUNTY OFFICE BUILDING, 302 N. CHICAGO STREET, 2ND FLOOR, JOLIET, IL. 60432.
SPECIFICATIONS AND CONDITIONS OF THE BID ARE AVAILABLE AT www.demandstar.com OR
www.willcounty.gov AS WELL AS THE PURCHASING DEPARTMENT, 2ND FLOOR, WILL COUNTY
OFFICE BUILDING, 302 N. CHICAGO ST., JOLIET, IL 60432, (815) 740-4712 OR EMAIL
purchasing@willcounty.gov.
THE TENDERING OF A BID TO THE COUNTY SHALL BE CONSTRUED AS ACCEPTANCE OF THE
SPECIFICATIONS. THE COUNTY OF WILL RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR
ALL BIDS OR PROPOSALS RECEIVED IN WHOLE OR IN PART.
BY ORDER OF THE WILL COUNTY EXECUTIVE, JENNIFER BERTINO-TARRANT
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INSTRUCTIONS TO BIDDERS
ELECTRICAL EQUIPMENT FOR THE
PRAIRIE VIEW RENEWABLE NATURAL GAS FACILITY
SUBMITTAL REQUIREMENTS:
Each of the following documents shall be submitted by the bid time mentioned herein in order that the
bid will be considered:
1. Certificates of Insurance
2. Signed Copy of Prime Contractor Certification
3. Signed and completed Bid Form
4. Signed and completed Receipt of Addenda Form
5. Reference Form
GENERAL SPECIFICATIONS:
Bidders are invited to submit sealed bids to provide required electrical equipment for the Prairie View
Renewable Natural Gas Plant, located at 29736 E. Prairie View Drive, Wilmington, IL 60481.
The guidelines provided by Will County State's Attorney Office are divided into 7 key areas:
I. Required Information from Bidders
II. Evaluation and Selection
III. Scope of Work, Staffing and Duties
IV. Insurance Requirements
V. Pricing and Compensation
VI. Nature of the Contract
VII. Exhibits
I. REQUIRED INFORMATION FROM BIDDERS
SEALED BIDS:
Sealed bids will be received in the Purchasing Department, 2nd floor, Will County Office Building, 302
N. Chicago St., Joliet, IL 60432, not later than 12:00 P.M., Wednesday, October 14, 2026, "as so
indicated by the time stamp clock of Will County".
BIDS RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED.
Sealed bids will be publicly opened and read aloud by the Will County Executive or her representative at
nd
12:05 P.M., Wednesday, October 14, 2026, at the Will County Office Building, 302 N. Chicago St., 2
floor, Joliet, IL 60432.
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Bids must be made in accordance with the instructions contained herein.
Bid forms shall be completely filled out either typewritten or in ink and shall not be detached from this
binding. The complete set of Contract Documents shall be submitted with the proposal in triplicate
with ONE ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN ELECTRONIC
STORAGE DEVICE, CLEARLY MARKED. In the event of a conflict between the terms of the submitted
Contract Documents and the terms of the Bid Forms and Specifications, the terms of the Bid Forms and
Specifications shall prevail.
All Bid Forms and Specifications as attached hereto shall be used to form the Contract for the work to
be performed. Proposals shall be submitted on the forms furnished by the County of Will in a sealed
package, plainly marked, with the Bidder's name and address.
Bids shall be addressed to the Will County Purchasing Department, Will County Office Building, 302
N. Chicago St., Joliet, IL 60432.
SIGNATURE OF BIDS:
The signature on bid documents shall be that of an authorized representative of the bidder. An officer or
agent of the offering bidder who is empowered to bind the bidder in a Contract shall sign the proposal and
any clarifications to that proposal.
Each bidder, by making and signing his bid, represents that he has read and understands the bidding
documents. Any bid not containing said signed documents shall be non-conforming and shall be
rejected.
BIDDING PROCEDURES:
1. All bids must be prepared on the forms provided by the County and submitted in triplicate, with
ONE ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN ELECTRONIC
STORAGE DEVICE, CLEARLY MARKED, in accordance with the Instructions to bidders.
2. A bid is invalid if it has not been deposited at the designated location prior to the time and date for
receipt of bids indicated in the Advertisement for Bids or prior to any extension thereof issued to the
bidders.
3. Unless otherwise provided in any supplement to the instructions to bidders, no bidder shall modify,
withdraw or cancel his bid or any part thereof for ninety (90) days after the time designated for the
receipt of bids in the Advertisement for Bids.
4. Changes or corrections may be made in the bid documents after they have been issued and before
bids are received. In such cases a written addendum describing the change or correction will be issued
by the County of Will to all bidders recorded by the County of Will as having received the bidding
documents and will be available for inspection wherever issued. Such addendum shall take precedence over
that portion of the documents concerned, and shall become part of the bid documents. Except in unusual
cases, such an addendum will be issued to reach the bidders at least five (5) days prior to date established for
receipt of bids.
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5. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall thoroughly
familiarize themselves with the detailed requirements thereof prior to submitting a proposal. Should
a bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in
doubt as to their meaning, they shall, at once, and in any event, not later than seven (7) days prior to
bid due date, notify the County of Will, who will, if necessary, send a written addendum to all
bidders. The County of Will not be responsible for any oral instructions. All inquiries shall be
directed to the Purchasing Director. After sealed bids are received, the bidder will make no
allowance for oversight.
PRIME CONTRACTOR CERTIFICATION:
Included in this bid package is a prime contractor certification form. This form must be filled out and
returned with your bid package, or it will not be accepted.
QUALIFICIATIONS, CERTIFICATIONS, LICENSES:
Bidder shall have and if chosen shall maintain all the necessary qualifications, certifications, and/or
licenses pursuant to Federal and State law and regulations to provide the services required.
II. EVALUATION and SELECTION
EVALUATION CRITERIA:
The evaluation criteria shall include, but is not limited to the following:
1. References
2. The qualifications of the Bidder to provide products required.
3. History of Bidder's company
AWARDING OF BID:
The award will be based on the lowest responsible, responsive bidder that is able to meet or exceed the
requirements of the County.
A bid is awarded based on price listed on attached bid form.
REJECTION OF BIDS:
The bidder acknowledges the right of the County of Will to reject any or all bids, to waive any non-
material informality or irregularity in any bid received, and to accept the bid deemed most favorable to
the interest of the County of Will after all bids have been examined and evaluated. In addition, the
bidder recognizes the right of the County of Will to reject a bid if the bid is in any way incomplete or
irregular. In evaluating the bids, the County of Will reserves the right to take into account various
criteria including but not limited to, pricing, past performance, financial stability and reliability of each
bidder in determining which bid is most favorable to the interests of the County of Will.
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III. SCOPE of WORK, STAFFING and DUTIES
BACKGROUND INFORMATION:
The purpose of this request for bids is to purchase specific electrical equipment required for the future
installation of a fourth landfill gas (LFG) Feed Compressor at Will County's existing Prairie View
Renewable Natural Gas (RNG) Facility in Wilmington, Illinois. In addition, the purpose of this request
for bids includes the transportation and delivery of the equipment to the RNG Facility.
The successful bidder shall furnish new and unused equipment that exactly matches the manufacturers,
model/catalog numbers, ratings, configurations, accessories, and existing equipment matching
requirements identified in these specifications.
This procurement is for MATERIALS AND DELIVERY ONLY. Installation, field wiring, equipment
mounting, demolition, programming, commissioning, functional testing, training, and start-up
assistance are not included in this bid. The successful bidder shall procure, ship, and deliver the
specified equipment to the Prairie View RNG Facility in accordance with the manufacturer's
requirements and the County's delivery instructions.
SUBSTITUTIONS, ALTERNATE MANUFACTURERS, "OR EQUAL" PRODUCTS, AND
FUNCTIONAL EQUIVALENTS WILL NOT BE ACCEPTED. NO EXCEPTION.
The specified equipment is required to match and integrate with the existing electrical equipment and
configurations currently installed at the Prairie View RNG Facility. Substitutions and alternates could
create compatibility, installation, and operational issues with the existing electrical system and would
not align with the Facility's existing spare parts inventory, which is maintained specifically for the
specified equipment.
SCOPE OF WORK:
SUBMITTALS - DUE AT BID DUE DATE
A. Bid submittals shall include manufacturers' standard catalog pages and product data for each
item to be procured.
B. Bidder shall identify the manufacturer, model/catalog number, ratings, configuration, and
accessories for each quoted item and shall affirm that the quoted equipment complies with every
requirement of this specification.
C. Provide dimensional or outline drawings for the MV soft starter and MCC buckets, where
available.
D. Provide a copy or description of the manufacturer's standard warranty applicable to each item,
including the warranty commencement date and any storage requirements or limitations.
E. Provide estimated manufacturing lead time and delivery lead time for each item.
F. Identify the manufacturer-authorized distributor or source through which each item will be
supplied.
LEAD TIME REQUIREMENTS
A. Equipment furnished under this procurement requires manufacturer-provided drawings,
documentation, or approval packages prior to fabrication. After awarding the bid, the successful
bidder shall obtain all required drawings for each equipment item from the manufacturer and
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submit them to the County for review and approval. No equipment of any type shall be released
for manufacturing until written or email approval of these drawings is issued by the County or
its designated representative.
B. Approval drawings/submittals, where required, shall be provided within six (6) weeks after
issuance of the County purchase order.
C. Manufacturing lead time for all equipment shall not exceed twenty (20) weeks after written or
email approval of the required drawings/submittals by the County or its designated
representative.
D. Bidder shall identify the estimated transit/delivery time from shipment to the Prairie View RNG
Facility. Proposed lead times exceeding the maximum lead times stated above shall be
considered noncompliant unless otherwise authorized by the County in writing.
EQUIPMENT PROCUREMENT LIST (See Appendix A for more details)
A. Procurement and delivery of the following electrical equipment for LFG Feed Compressor #4:
1. One (1) Benshaw Canada medium-voltage soft starter for LFG Feed Compressor Motor
(#231-D-100).
2. One (1) Eaton VFD MCC bucket for LFG Compressor Oil Cooler (#233-D-102).
3. One (1) Eaton FVC MCC bucket for LFG Compressor Oil Cooler Heater (#233-QE-
101).
4. One (1) Eaton FVNR MCC bucket for LFG Compressor Oil Pump (#233-D-101).
5. One (1) Eaton FVC MCC bucket for LFG Compressor Oil Heater (#233-QE-105/6/7).
6. Freight, packaging, documentation, and delivery to the Prairie View RNG Facility.
SUBSTITUTION
A. Proposed deviations from these specifications shall be treated as follows:
1. Substitutions will not be permitted. The exact manufacturers and configurations
specified herein are required to match existing equipment at the Prairie View RNG
Facility. NO EXCEPTION.
2. Alternate manufacturers, "or equal" products, value-engineered alternatives, functional
equivalents, or deviations from the specified configuration will not be accepted.
QUALITY ASSURANCE
A. All equipment and components shall be new, unused, undamaged, and of current production
unless the specified matching requirement necessitates a manufacturer-supported legacy
configuration.
B. Equipment shall be supplied through the manufacturer or an authorized distributor. The bidder is
responsible for obtaining any information or support needed from the manufacturer to ensure the
proposed equipment meets the specifications.
C. All components, accessories, doors, operating handles, bus stabs, mounting hardware, and other
items expressly listed in this specification shall be included in the bid price.
DELIVERY, STORAGE, AND HANDLING
A. Equipment shall be packaged, protected, transported, and delivered in accordance with the
manufacturer's instructions.
B. Delivery shall be to the Prairie View RNG Facility, 29736 S Prairieview Drive, Wilmington,
Illinois 60481. The County will provide the delivery contact and receiving location within the
facility. The last mile of the delivery route includes a gravel road. No unloading dock is present
at the receiving address. Equipment will be unloaded by telehandler unless the delivery vehicle
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is equipped with a lift gate. Deliveries will be accepted between the hours of 8 a.m. and 4 p.m.
Monday through Friday.
C. All freight, shipping, packaging, handling, and transportation costs shall be included in the bid
as a fixed lump-sum amount. Delivery costs must be final and shall not be based on mileage,
fuel surcharges, carrier rates, or other variable charges. No additional delivery charges will be
permitted after award without written County authorization.
D. The successful bidder shall coordinate delivery in advance. Equipment shall arrive free of
shipping damage, moisture intrusion, corrosion, missing components, or other defects.
E. Packing lists shall identify each shipped item by equipment tag, manufacturer, model/catalog
number, and quantity.
F. The successful bidder is responsible for any damage to equipment during transport.
WORK INCLUDED
A. Supply and Delivery
1. Furnish the exact equipment and accessories specified in this section.
2. Package and ship the equipment to the Prairie View RNG Facility.
3. Provide required product documentation, packing lists, warranty information, and
manufacturer literature.
WORK NOT INCLUDED
A. The following services are expressly excluded from this procurement:
1. Installation, field assembly, mounting, rigging, or connection to existing equipment.
2. Electrical field wiring, cable termination, conduit, raceway, or grounding work.
3. SCADA/PLC integration, programming, relay settings, field configuration, or control-
system modifications.
4. Commissioning, functional testing, acceptance testing, operator training, or maintenance
services.
SYSTEM RESPONSIBILITY
A. The successful bidder is responsible for supplying complete equipment assemblies containing all
components and accessories expressly identified in these specifications.
B. The County's future installation contractor will be responsible for installation and field
integration. Nothing in this procurement shall be construed to require the equipment supplier to
perform installation services.
ACCEPTANCE OF DELIVERED EQUIPMENT
A. County acceptance at delivery will be limited to verification of quantity, visible condition,
shipping damage, and conformity with the specified manufacturer/model/catalog information
and included accessories.
B. Missing, damaged, or nonconforming equipment shall be corrected or replaced by the successful
bidder at no additional cost to the County.
PAYMENT
A. The successful bidder will be required to complete all County-provided vendor documents and
submit them to the County as instructed in those documents.
B. Upon award, the County will issue a purchase order to the successful bidder based on the bid for
the total cost of the equipment and delivery.
C. The County is tax-exempt and will provide a tax-exemption form. No taxes are to be included in
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requests for payment.
D. Invoices submitted by the successful bidder are due and payable as required by the Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq. ("Prompt Payment Act").
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APPENDIX A.
ELECTRICAL EQUIPMENT REQUIREMENTS/TECHNICAL SPECIFICATIONS
Electrical Equipment Specifications - MV Soft Starter
1. LFG Feed Compressor #4 Motor (#231-D-100) MV Soft Starter
* Manufacturer: Benshaw Canada
* Model: CFMVRMX18-1250-4160-01, 1250HP SOFT STARTER (Benshaw Canada part
number)
* To match: Benshaw order L2100486-B; new section to be mounted to RIGHT side of
existing lineup.
* Specs: 4160V, 3-Phase, 60HZ
125% Cont. Rated, Heavy Duty 500% for 30
sec. 45/60kV BIL & 350MVA Fault Rating
Fusible Disconnect Switch (400 Amp
Rating) NEMA 1A Indoor Enclosure
Line Power: Bus connected
Load Motor Power Cable: Bottom Entry
Dimensions: 92.5" H x 36" W x 36" D
Aux contacts wired to main terminal strip
Door mechanically interlocked with flange handle
Vacuum In-line Bypass Contactors (400 Amp Rated)
Microprocessor Based Control w/ Touchscreen
Display Control Function Features:
Remote 24VDC Start/Stop Control Provisions
o
Local/Remote Source: Keypad, Terminal or Source
o
Start Modes: Voltage, Current, Torque Tach or KW
o
Stop Modes: Coast, Voltage, Torque or Braking
o
Acceleration/Deceleration Ramp Profiles: Linear, Squared and S-
o
Curve
I/O
Group: One digital input fixed for Start
o
8 programmable digital inputs: Off, Stop, Fault High, Fault
o
Low, Fault Reset, Disconnect, Inline Confirm, Bypass Confirm,
E O/L Reset,
Local/Remote, Heat Disable, Heat Enable, Ramp Select
Analog Input: 0-5V / 0-10Vdc, 4-20mA
o
Analog Output: 0-5 / 0-10Vdc, 4-20mA (Motor Amps)
o
Communications:
RS485 Modbus RTU, 2500V isolation, Monitoring, Starting &
o
Stopping Control Power Transformer: 1 KVA (4160/120V, fused primary
& secondary)
300 VA (120/24V, fused secondary, for internal
control) Two Position Selector Switch (Normal/Test)
Motor Winding Space Heater Contactor (9A, 5HP rated; 120V, 50/60HZ coil)
SEL-710 Motor Protection Relay (Schweitzer Eng. Lab.): P/N to match existing
units
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