Furnishing River Sand and Mason Sand

INVITATION TO BID
River Sand and Mason Sand
Solicitation # 2026-SWB-35
Bid Due Date: October 8, 2026
Bid Due Time: 11:00 AM CST

Sewerage and Water Board of New Orleans
Invitation to Bid
2026-SWB-35
Furnishing River Sand and Mason Sand
The Sewerage and Water Board of New Orleans (Board) is soliciting bids from companies to supply River
Sand and Mason Sand.
Invitation to Bid (ITB) will be available: September 22, 2026, for download at the following websites:
Board: https://www2.swbno.org/business_bidspecifications.asp
LAPAC:https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181
Fax and email submission will not be accepted.
All bidders may attend a non-mandatory pre-bid conference at 1:00 PM, September 24, 2026, at the
Sewerage & Water Board Administrative Building, the Procurement Conference Room, Rm 131, located
at 625 St. Joseph St., New Orleans, Louisiana 70165 or if you are unable to attend this in-person meeting,
you can also join via teleconference call:
Microsoft Teams
Join: https://teams.microsoft.com/meet/291223865812711?p=CLpK3d46lT3GaUiRdz
Meeting ID: 291 223 865 812 711
Passcode: iV7xW98t
Dial in by phone
+1 504-224-8698,,469572537# United States, New Orleans
Phone conference ID: 469 572 537#
Bids will be received by the Sewerage and Water Board of New Orleans Procurement Department by
October 8, 2026, at 11:00 AM. (Central Time). For submission instructions, see bid documents.
Bids will be publicly opened on October 8, 2026, at 11:30 AM (Central Time) in the Procurement
Conference Room, Rm 131, located at 625 St. Joseph St., New Orleans, Louisiana 70165.
LATE BIDS WILL NOT BE ACCEPTED.

Sewerage and Water Board of New Orleans
Invitation to Bid
Furnishing River Sand and Mason Sand
Bidder's Information
1. Point of Contact/ Inquiries/ Requests for Information:
The point of contact for this ITB is Prentice Mackyeon. All correspondence and
other communications regarding this ITB shall be directed to Prentice Mackyeon,
Purchasing Agent, Sewerage and Water Board of New Orleans, 625 St. Joseph
Street, Room 133, New Orleans, Louisiana 70165.
Inquiries and/or Requests for Information are due to the Board's Procurement
Department via email to pmackyeon@swbno.org no later than timeline stated in
the Anticipated Bid Timetable below. Any request received after that time may
not be reviewed for inclusion in this ITB. The request shall contain the requester's
name, address, and telephone number.
The Procurement Department will issue a response to any inquiry if it deems it
necessary, by addendum to the ITB, posted on Board's website, and issued prior
to the ITB's Delivery Deadline. The Bidders shall not rely on any representation,
statement, or explanation other than those made in this ITB or in any addenda
issued. Where there appears to be a conflict between this ITB and any addendum
issued, the last addendum issued will prevail.
Bids will be received by the Sewerage and Water Board of New Orleans
Procurement Department as stated in the Anticipated Bid Timetable.
2. Submission Instructions:
Ways to submit a bid:
Hard Copy Submission:
(1) Signed hardcopy of the bid in a sealed envelope
Mark the front envelope with the following:
Solicitation # 2026-SWB-35 Furnishing River Sand and Mason Sand
Company Name
Company Address
Company Contact Name, Phone Number, and Email Address
Address envelope to:
Sewerage and Water Board of New Orleans
Attn: Prentice Mackyeon
625 St. Joseph St. Rm 133

New Orleans, LA 70165
Fax and email submission will not be accepted.
3. Mail or courier specifications:
Bidder remains responsible for ensuring that the bid is delivered prior to the
submission deadline with proof of delivery. Failure to meet the submission
deadline, irrespective of the mode of delivery, shall result in the rejection of the
bid.
* Bid documents should be contained in a sealed envelope and be placed
in the shipping envelope or box. If the mailed bid is not contained in a
separate sealed envelope, the bidder takes the risk that the envelope may
be inadvertently opened and the information compromised.
* Please add the Procurement Analyst's name in the Attention Line of the
shipping label to ensure proper delivery.
4. Pre-Bid Conference
All bidders may attend a non-mandatory pre-bid conference at 1:00 PM,
September 24, 2026, at the Sewerage & Water Board Administrative Building, the
Procurement Conference Room, Rm 131, located at 625 St. Joseph St., New Orleans,
Louisiana 70165 or if you are unable to attend this in-person meeting, you can also
join via teleconference call:
Microsoft Teams
Join: https://teams.microsoft.com/meet/291223865812711?p=CLpK3d46lT3GaUiRdz
Meeting ID: 291 223 865 812 711
Passcode: iV7xW98t
Dial in by phone
+1 504-224-8698,,469572537# United States, New Orleans
Phone conference ID: 469 572 537#
Representatives from the Board will be available for discussions at this meeting. The
purpose of the pre-bid conference is to provide assistance to interested contractors in
the interpretation of the Invitation to Bid (ITB), DBE requirements and other
technical and contractual matters.
Nothing stated or discussed during the course of this Pre-Bid Conference shall be
considered to modify, alter or change the requirements of the ITB, unless it shall
be subsequently incorporated into an addendum to the ITB. All questions asked
during the pre-bid conference deemed to be pertinent by the Board will be
addressed in an addendum following the pre-bid conference.
5. Bid Opening
Bids will be received by the Sewerage and Water Board of New Orleans
Procurement Department as stated in the Anticipated Bid Timetable.

Bids will be publicly opened in the Procurement Conference Room, Rm 131,
located at 625 St. Joseph St., New Orleans, Louisiana 70165 or if you are unable
to attend this in-person meeting, you can also join via teleconference call:
Microsoft Teams
Join:
https://teams.microsoft.com/meet/225604094482230?p=vEWrcE4u0U25Y3p1V0
Meeting ID: 225 604 094 482 230
Passcode: kV2CX3go
Dial in by phone
+1 504-224-8698,,332756087# United States, New Orleans
Phone conference ID: 332 756 087#
6. Anticipated Bid Timetable
The Board will make every effort to administer the ITB process in accordance with
the terms and dates discussed in this solicitation. However, the Board reserves the
right to modify the ITB process and dates as deemed necessary at its sole discretion.
The Procurement Department will a written addendum to the ITB should there be
any changes.
Event Date Local
ITB Release September 22, 2026
Non-Mandatory Pre-Bid Meeting September 24, 2026 1:00 PM
Bidders' Written Questions Deadline September 25, 2026 5:00 PM
Responses to Questions September 29, 2026
Bid Due Date and Time October 8, 2026 11:00 AM
Bid Opening October 8, 2026 11:30 AM
7. Changes, Addenda, or Withdrawal of Bids Before Deadline:
Any changes or addenda to a bid must be submitted in writing, signed by the
authorized representative, cross-referenced clearly to the relevant bid section, and
received by the Board's Procurement Department prior to the bid due date and time.
Changes and addenda must meet all requirements for the bid. Any Bidder choosing
to withdraw must submit a written withdrawal request to the Board's Procurement
Department prior to the bid due date and time.

8. Prohibition on Communication:
From the time of advertising, and until the final award, there is a prohibition on
communication by any Bidder (or anyone on their behalf) with the Board staff.
Breaking the established prohibition on communication may result in a
disqualification of the bid.
The point of contact for this ITB is Prentice Mackyeon. All correspondence and
other communications regarding this ITB shall be directed to Prentice Mackyeon,
Purchasing Agent, Sewerage and Water Board of New Orleans, 625 St. Joseph
Street, Room 133, New Orleans, Louisiana 70165.
9. Bidders must complete all required attachments. Failure to complete and submit
the required documents and attachments shall result in your bid being deemed
non-responsive.
NOTE: BIDS ON FORMS OTHER THAN THOSE PROVIDED WILL NOT BE
CONSIDERED.
10. All bids must be received by the Board on or before the Delivery Deadline. Bids
delivered after the said deadline shall be rejected.
11. The naming of a certain brand, make, or manufacturer, or definite specifications is
used only to denote the quality standard of product desired and that the bidder is
not restricted to a specific brand, make, manufacturer or specification named but
that the brand, make, manufacturer or definite specification is used only to set
forth and convey to prospective bidders the general style, type, character, and
quality of product desired and that equivalent products will be acceptable.
NOTE: ITEMS WILL BE ORDERED ON AN AS NEEDED BASIS ONLY.
12. Prices bid in the submission must be written or typed legibly. Erasures or other
changes in the Bid Prices must be initialed by the Bidder.
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN WILL BE
ACCEPTED. PENCIL FIGURES OR PENCIL SIGNATURES WILL
DISQUALIFY BIDDER.
13. Discrepancies between the indicated product of any row of figures on the Bid
Form and the correct product will be resolved in favor of the correct product.
Discrepancies between the indicated sum of any column of figures and the correct
sum thereof will be resolved in favor of the correct sum.
14. Submissions from any person, firm or corporation in default upon any contract
with the Board will neither be received nor considered.

15. Any bid which does not fully comply with all the provisions of the "Bidder's
Instructions" and the "Specifications" will be deemed non-responsive.
16. If a Bidder withdraws their bid after the bid due date and time and/or the bid
opening time, the withdrawing Bidder will be prohibited from resubmitting for
this ITB in accordance with La. R.S. 38:2214(D)(1).
17. The Contract may be awarded to a single bidder or to separate bidders whichever
should appear to the best interest of the Board. If two or more bids are received,
equal in amount and lower than any other bid, the Board reserves the right to
evaluate the bids and to decide which bid will be accepted. All other conditions
being equal, preference will be given in accordance with La. R.S. 38:2184.
18. The Board reserves the right to reject any and all bids or proposals for just cause.
19. All bid pricing shall remain firm for a period of ninety (90) days after the date of
bid opening.
20. Awards
The Board specifically reserves the right to evaluate bids and award items
separately, grouped or an all or none basis, and to accept the bid which is in the
best interest of the Board, and to reject all proposals if that is in the best interest of
the Board.
21. Objection of Recommendation/Award
Any formal protest against the recommendation of award which is to be made by
an aggrieved Proposer must be submitted in writing to the Procurement Director,
Cashanna K Moses at cmoses@swbno.org according to the Board's Policy 83(R):
Procedural Rules for Bid Appeals.
22. Tabulations
To view unofficial bid tabulations after the bids have opened, please visit the
Board website under Doing Business - Bids - Tabulations
https://www2.swbno.org/business_bidtabulations.asp
23. Ownership:
All bids to this ITB are the property of the Board for all purposes. Bidders must
clearly mark individual documents or information that the applicant claims are
exempt from public record disclosure and specifically justify the exemption. The
Board does not guarantee the confidentiality of submissions.
24. Effect:

This ITB and any related discussions, evaluations, qualifications, or resulting
solicitations by the Board or any person on its behalf create no rights or obligations
whatsoever except as provided in this ITB. The Board may cancel or modify this
ITB or any resulting solicitation at any time at will, with or without notice.
Anything to the contrary notwithstanding, any professional services agreement
executed by the Board will be issued the exclusive statement of rights and
obligations extending from this solicitation.
25. Errors or Omissions:
The Board will not be liable for any error in any bid. Bidder will not be allowed to
alter bid documents after the deadline for bid submission, except under the
following condition: The Board reserves the right to make corrections or
clarifications due to patent errors identified in bids by the Board or the Bidder. The
Board, at its option, has the right to require clarification or additional information
from the Bidder.
26. Cost of Preparation:
The Board is not liable for any costs incurred by prospective Bidders or Contractors
prior to issuance of or entering a Contract. Costs associated with developing the
bid, and any other expenses incurred by the Bidder in responding to the ITB are
entirely the responsibility of the Bidder and shall not be reimbursed in any manner
by the Board.
28. Public Records Requests
To request a public record for the proposal documents, please submit to the
following website: https://swbno.nextrequest.com/

Specifications
1. Beginning Dates of Contract and Shipments
The initial contract period will begin on the date the contract is signed by the Board and will cover
the requirements of the one (1) year. The contractor shall be prepared to begin shipments per the
shipment delivery requirements in these specifications immediately upon execution of the contract.
The quantity listed is an estimate. In the event a greater or lesser quantity is needed, the Board
reserves the right to increase or decrease quantity as needed.
2. Length of Contract Term
The unit prices shall cover the requirements of the Board for a period of two (2) years with three
(3) one-year renewal options. If requested by the Contractor and approved by the Board.
Upon the expiration of the initial contract term or any contract extension, the Contractor will
continue to supply the product or services under the same terms and conditions on a month-to-
month basis, for a maximum of three (3) months, until receiving a 30-day written notice of
termination.
3. Contract Renewal Option
Between ninety (90) and one hundred twenty (120) days prior to the end of the initial contract
period, the Contractor shall submit in writing to the Board (to the address specified in Paragraph
1, herein) stating their intent to renew (or not to renew) the contract with all terms, conditions, and
prices of the original contract. Upon receiving and evaluating any proposals for contract renewal,
the Board will have the option to accept this proposal for the additional renewal term(s), or to
reject this proposal and open the contract for public bid if doing so would be in the best interest of
the Board.
4. Price Adjustments:
Contract prices are to remain firm through the effective dates of the contract. The Contractor may
request a price adjustment, in writing, between ninety (90) and one hundred twenty (120) days
prior to the contract renewal date with the Contractor's proposal stating his intent to renew the
contract. If the Contractor does not request a price adjustment between 90 and 120 days prior to
the contract renewal date with the Contractor's proposal to renew the contract, no price adjustment
will be made. All price adjustments must be approved by the Board's Procurement Department
prior to the implementation of the adjusted pricing. Approval shall be in the form of a contract
amendment issued by the Board.
Price adjustments will be made in accordance with the percentage change in the U.S. Bureau of
Labor Statistics Producer Price Index (PPI) for the commodity associated with the product or other
industry recognized, mutually agreed upon index. The percentage difference between the PPI
issued for the contract's effective month and year, and the PPI issued for the month prior to the
request will determine the maximum allowable adjustment of original contract prices. Only final
PPI data will be used to adjust contract pricing. No retroactive contract price adjustment will be
allowed. The Board may request decrease of prices under the same terms and conditions.

Technical Specifications
1. Material Requirements - River Sand
River Sand shall be clean and free from foreign, objectionable, or other unsuitable matter. The
Board may test samples to determine whether the material contains sufficient clay content to
distinguish it from "Sugar" sand.
River Sand shall be obtained from the spillway area of the Mississippi River.
The Board reserves the right to subject submitted samples to any testing it considers necessary to
determine compliance with these specifications.
2. Estimated Quantities
Quantities listed in technical specifications are approximate and are provided for bid comparison
purposes only. The Sewerage and Water Board reserves the right to purchase only the materials
and quantities it determines are necessary.
3. Ordering and Telephone Service
The successful bidder shall maintain continuous telephone service with a live operator from 7:00
A.M. to 2:00 P.M., Monday through Friday, for receiving and processing Board orders.
Automated answering devices or answering services shall not be accepted as a substitute for live
operator service.
4. Delivery Locations
Deliveries shall be made by truck to the Board's Central Yard, 2900 Peoples Avenue, New
Orleans, Louisiana 70122, or to any Board pumping station, worksite, or other designated
location within the New Orleans city limits, including Algiers, LA.
The Board will specify the delivery location, date, time, and quantity for each order.
All delivered quantities are subject to verification and acceptance by the Board.
All prices are to be F.O.B., Point of Delivery.
5. Same-Day Delivery
Orders for less than 100 cubic yards placed by the Board before 10:00 A.M. shall be delivered
to the designated job site the same day and before 2:00 P.M.
6. Central Yard Stock Deliveries
Orders for Central Yard stock, generally ranging from 300 to 500 cubic yards per order, shall be
completed within five (5) working days.
Deliveries shall be made Monday through Friday between 7:00 A.M. and 2:00 P.M.