Annual Contract for Event Inflatables, Rides, Entertainment, Etc.

Location:	Louisiana
Posted:	Apr 21, 2026
Due:	May 18, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	123457-1864
Publication URL:	To access bid details, please log in.

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PURCHASING DEPARTMENT

RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE

Sealed Bid 1864

Annual Contract for Event Inflatables, Rides, Entertainment, & Event

Accessories

BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,

RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE

6201 FLORIDA BLVD

BATON ROUGE, LOUISIANA 70806

Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!

Bids/Proposals will be accepted until: May 18, 2026 @ 10:00 A.M. (CST)

Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge

April 27, 2026 & May 4, 2026

THIS IS THE BID/PROPOSAL OF:

Company: _____________________________________________________________________

Submitted by: ____________________________________ Title: __________________________

Address:_______________________________________________________________________

Telephone Number _______________________________________

Date_______________________________

IMPORTANT: A cashier’s check, certified check, or bid bond equal to 5% of the total amount of the bid is not

required.

ALL BID DOCUMENT PAGES MUST BE RETURNED

1 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Standard Terms and Conditions for Bids

INSTRUCTIONS TO BIDDERS

Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit

questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing

to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that

the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified

herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are

opened.

1. Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING OFFICE,

6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder’s chosen

means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening

date and time shall result in rejection of the bid.

2. Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance

Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge, Louisiana.

All electronic bids will be downloaded and publicly read aloud, along with all paper bids received, immediately

after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized

representatives are invited to be present. No bids will be received after the stated date and time.

3. Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may

shall be directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX

(2439), Phone: (352) 381-4888, Fax: (352) 381-4444, Monday through Friday, 6am - 6pm CST.

4. Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing

the electronic bid process are responsible for confirming that all documents are properly submitted and received

by Bid Express.

5. Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor’s Name, Bid Number

and Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton

Rouge. Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned

not to attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may

cause its rejection.

6. Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the

bid opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to

information in completed files may be secured by visiting the Finance Department during normal business hours.

7. Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or

bid specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid

to be rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be

rejected.

8. A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor’s

forms is not allowed.

9. All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.

Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.

10. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.

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11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

BREC’s payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each

delivery or service rendered, as this number will change on each request for product or service rendered. Invoices

are to be emailed to: accountspayable@brec.org

12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually

signed in ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid

system. (See #4.)

13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids

and waive any informalities. BREC is to award the contract to the lowest responsive bidder whose bid meets the

requirements and criteria set forth in the Invitation to Bid. BREC reserves the right to award the contract to the

next lowest bidder where the lowest bid is not responsible or otherwise unavailable to perform.

14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation

prepaid by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted,

prices must be firm for the contractual period. Bids other than FOB Destination may be rejected.

15. BREC is exempt from all state and local sales and use taxes.

16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and

the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be

considered for purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will

apply, unless otherwise specified in the solicitation.

17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause,

including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure

of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;

c) Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any

contract with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal

law; f) Any other breach of contract, with ten (10) days written notice.

18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.

20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.

21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract

to the extent possible using, small disadvantaged and women-owned businesses as suppliers or subcontractors.

a. BREC strongly encourages the acquisition of goods and services from and direct participation of

disadvantaged business enterprise (“DBEs”) from the State of Louisiana and Baton Rouge Region. The

term DBE as used herein means a business entity that is certified as a disadvantaged business enterprise

under the Louisiana Unified Certification Program Disadvantaged Business Enterprise (“LAUCP-DBE”)

b. The DBE Program is a race- and gender-neutral programs intended to provide additional contracting and

procurement opportunities for certified small businesses and disadvantaged business enterprises by

encouraging contractors who receive state contracts to use good-faith efforts to utilize such certified

entities in the performance of those contracts.

c. BREC desires to achieve, to the greatest extent possible, commercially meaningful and useful participation

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by DBEs. By providing equitable opportunities for DBEs, BREC derives multiple benefits, including

contributing to the economic vitality of our communities and ensuring a broader selection of

competitively priced goods and services.

d. Bidders should present a responsible plan that provides for participation of qualified DBEs. Bidders should

clearly state DBE participation goals and their plan for implementation of the same in their proposals.

Bidders should also include information relative to the participation levels managed on other prior

projects.

e. Participation shall be counted toward meeting the contract goals only by business entities certified under

LAUCP-DBE. The direct participation goal can be achieved through direct ownership, joint venture

participation, owner/operator agreements, or sublease agreements for operations. Participation shall

include work opportunities in planning, development, construction, and operation of the Project.

22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.

23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional

twelve (12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of

expiration of initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal

contract terms.

24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine

quality, suitability, and compliance with the specifications.

25. Vendor is to return all pages of bid.

26. Purchase Order Numbers are required for all materials and supplies ordered by BREC. No order is to be accepted

by a vendor unless a valid Purchase Order number is obtained by BREC employees prior to purchase request,

and given to vendor. Invoices that do not have a valid Purchase Order Number listed on the invoice are not

authorized purchases and will be returned to the vendor.

27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization

Agreement form. Please return the completed form with bid packet or by emailing vendors@brec.org.

28. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public

entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual

with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo

Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution

of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this

Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of

Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of

Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies

must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or

services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By

signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid

are nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws

of the State of Louisiana as required by Louisiana Law.

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31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general

services administration (GSA) in “Audit Requirements In Subpart F of the Office of Management and Budget’s

uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB

circular a-133). A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov.

32. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,

manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this

preference if allowed? YES NO If this preference is claimed, attach substantiating information to the

proposal to show the basis for the claim. Indicate where in Louisiana your is being obtained:

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
123457-1864	Annual Contract for Event Inflatables, Rides, Entertainment, Etc. See Bid Original: 123457-1864	04/21/2026	05/18/2026 10:00:00 AM CT

Department	Non State - BREC
Section	Finance
Dept Code	123457
Contact	Lori Foreman
Address	6201 Florida Blvd. Baton Rouge, LA 70806
Phone	225-272-9200, Ext. 1522
Fax	225-273-6406
Email	Lori.Foreman@brec.org

Annual Contract for Event Inflatables, Rides, Entertainment, Etc.

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See also