Food & Paper Products for Pilgrim Senior Center

Francis M. Gomez Frank J. Picozzi
Purchasing Agent Mayor
City of Warwick
Purchasing Division
(Mailing Address)
3275 Post Road
Warwick, Rhode Island 02886
Tel (401) 738-2013
Fax (401) 737-2364
The following notice is to appear on the City of Warwick's website Thursday, October 08,
2026. The website address is http://www.warwickri.gov/bids.
CITY OF WARWICK
BIDS REQUESTED FOR
Bid2027-245 Food and Paper Products Pilgrim Senior Center
Specifications
Specifications are available in the Purchasing Division, Warwick City Hall, Monday
through Friday, 8:30 AM until 4:30 PM on or after Thursday, October 08, 2026. If you
received this document from our homepage or from a source other than the City of
Warwick Purchasing Division, please check with our office prior to submitting your bid to
ensure that you have a complete package. The Purchasing Division cannot be responsible
to provide addenda if we do not have you on record as a plan holder.
Submissions
All bids should be submitted with one (1) original and two (2) copies in a sealed envelope
(total of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on
the exterior of the envelope as well as "Bid2027-245 Food and Paper Products Pilgrim
Senior Center". No bids will be accepted via Facsimile or email. Multiple bids by one
supplier will be not be accepted and will be disqualified. All bids must be sealed. Sealed bids
will be received by the Purchasing Division no later than 11:00 AM, Wednesday, October
21, 2026. The bids will be opened publicly commencing at 11:00 AM on the same day at 65
Centerville Road, Meeting Room 2.
Delivery
If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address
65 Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use
mailing address 3275 Post Road Warwick, Rhode Island 02886.
Awards
Awards will be made on the basis of the lowest evaluated or responsive bid price.
1

Questions
Please direct questions related to the bidding process, how to fill out forms, and how to
submit a bid (Pages 1-8) to the Purchasing Division.
* Email: bids@warwickri.gov
* Phone: 401-738-2013
Please direct all questions related to the specifications outlined (beginning on page 9) to the
issuing department's subject matter expert:
* Name: Kathleen Bohl
* Title: Director, Pilgrim Senior Center
* Phone: 401-468-4073
* Email: kathleen.m.bohl@warwickri.gov
Individuals requesting interpreter services for the hearing impaired must notify the
Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.
Original signature on file
Francis M. Gomez
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
Acknowledgement of Addendum (if applicable)
Addendum Number Signature of Bidder
_______________ ____________________
_______________ ____________________
COMPANY NAME: _______________________________________
COMPANY ADDRESS: ____________________________________
COMPANY ADDRESS: ____________________________________
BIDDER'S SIGNATURE: __________________________________
BIDDER'S NAME (PRINT): ________________________________
TITLE: ___________________ TEL. NO.: ___________________
EMAIL ADDRESS: _______________________________________*
Email Address to send Purchase Orders: _______________________________
*Please include your email address. Future bids will be emailed, unless otherwise noted.
===============================================================
II. AWARD AND CONTRACT:
The CITY OF WARWICK, acting as duly authorized through its Purchasing
Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with
the above party to pay the bid price upon completion of the project or receipt of the goods
unless another payment schedule is contained in the specifications. All terms of the
specifications, both substantive and procedural, are made terms of this contract.
DATE: ___________________________ ________________________________
Bid2027-245 Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
CERTIFICATION & WARRANT FORM*
This form must be completed and submitted with sealed bid.
Failure to do so will result in automatic rejection.
Any and all bids shall contain a certification and warrant that they comply with all relevant and
pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-
Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of
this warranty and representation by a bidder at the time of the bid or during the course of the
contract, included, but not limited to negligent acts, either directly or indirectly through agents
and/or sub-contractors, shall render the bidder's contract terminated and the bidder shall be
required to reimburse the City for any and all costs incurred by the City, including reasonable
attorney fees, to prosecute and/or enforce this provision.
___________________________________________ ______________________
Signature Date
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
Address
*This form cannot be altered*
4

CITY OF WARWICK
NOTICE TO BIDDERS
Bid2027-245 Food and Paper Products Pilgrim Senior Center
The IRS Form W-9 is available on www.warwickri.gov should be completed and
submitted with the bid if the bidder falls under IRS requirements to file this form.
All bids should be written in ink or typed. If there is a correction with whiteout, the
bidder should initial the change.
Any deviation from the specifications must be noted in writing and attached as part of
the bid proposal. The bidder should indicate the item or part with the deviation and
indicate how the bid will deviate from specifications.
Bids received prior to the time of the opening will be securely kept, unopened. No
responsibility will be attached to an officer or person for the premature opening of a bid
not properly addressed and identified.
The opening of bids will be in the order established by the posted agenda and the
agenda will continue uninterrupted until completion.
Once an item has been reached and any bids on that item has been opened, no other
bids on that item will be accepted and any such bid will be deemed late.
Negligence on the part of the bidder in preparing the proposal confers no rights for the
withdrawal of the proposal after it is open.
The contractor will not discriminate against any employee or applicant for employment
because of physical or mental handicap for any position for which the employee or
applicant is qualified and that in the event of non-compliance the City may declare the
contractor in breach and take any necessary legal recourse including termination or
cancellation of the contract.
A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a
pecuniary interest in the bid or has participated in contract negotiations on the part of the
City, that the bid is made in good faith without fraud, collusion, or connection of any
kind with any other bidder for the same call for bids, and that the bidder is competing
solely in his own behalf without connection with, or obligation to, any undisclosed
person or firm.
All proposals submitted become the property of the City and will not be returned. If the
company intends to submit confidential or proprietary information as part of the proposal,
any limits on the use or distribution of that material should be clearly delineated in
writing. This information should be submitted in a sealed envelope, clearly labeled
confidential and where it should be submitted in the response. Please be advised of the
Freedom of Information Act as it may pertain to your submittal.
5

For a bid to be awarded to a corporation, limited liability company or other legal entity,
prior to commencing work under the awarded bid, that corporation, company or legal
entity may be required to provide to the Purchasing Agent a Certificate of Good
Standing dated no more than thirty (30) days prior to the date upon which the bid
approval was made.
If required, the successful bidder will provide Certificate of Good Standing within ten
(10) calendar days after notification or the City reserves the right to rescind said award.
Prices to be held firm for one (1) year, January 01, 2027 through December 31, 2027.
Term contracts may be extended for one (1) additional term upon mutual agreement unless
otherwise stated.
The City is exempt from the payment of the Rhode Island Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.
The Purchasing Agent reserves the right to reject any and all bids, to waive any minor
deviations or informalities in the bids received, and to accept the bid deemed most
favorable to the interest of the City.
The City reserves the right to terminate the contract or any part of the contract in the
best interests of the City, upon 30-day notice to the contractor. The City will incur no
liability for materials or services not yet ordered if it terminates in the best interests of
the City. If the City terminates in the interests of the City after an order for materials or
services has been placed, the contractor will be entitled to compensation upon
submission of invoices and proper proof of claim, in that proportion which its services
and products were satisfactorily rendered or provided, as well as expenses necessarily
incurred in the performance of work up to time of termination.
No extra charges for delivery, handling or other services will be honored. All claims for
damage in transit will be the responsibility of the successful bidder. Deliveries must be
made during normal working hours unless otherwise agreed upon.
All costs directly or indirectly related to the preparation of a response to this
solicitation, or any presentation or communication to supplement and/or clarify any
response to this solicitation which may be required or requested by the City of Warwick
will be the sole responsibility of and will be borne by the respondent.
If the respondent is awarded a contract in accordance with this solicitation and fails or
refuses to satisfy fully all of the respondents' obligations thereunder, the City of
Warwick will be entitled to recover from the respondent any losses, damages or costs
incurred by the City as a result of such failure or refusal.
The City reserves the right to award in part or full and to increase or decrease quantities
in the best interest of the City.
6

Any quantity reference in the bid specifications are estimates only, and do not represent
a commitment on the part of the City of Warwick to any level of billing activity. It is
understood and agreed that the agreement will cover the actual quantities ordered
during the contract period.
The City reserves the right to rescind award for non-compliance to bid specifications.
The successful bidder must adhere to all City, State and Federal Laws, where
applicable.
The City of Warwick, in addition to soliciting bids in response to this bid, may consult,
consider, and make an award for any and all open bid offers for a comparable unit as
sought herein at the following websites:
RI State MPA: https://www.ridop.ri.gov/contract-portal/
NASPO: https://www.naspo.org/
MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/
SOURCEWELL: https://www.sourcewell-mn.gov/
OMNIA OPUS: https://www.omniapartners.com/
GBPC: MAPC (Greater Boston Police Council Collective Purchasing Programs)
https://gbpc.org/collective-purchasing/
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PLEASE COMPLETE THIS PAGE AND SUBMIT WITH YOUR BID
PRICING MAY NOT BE CONFIDENTIAL
CITY OF WARWICK
BID AND CONTRACT FORM
TITLE OF SPECIFICATION: Bid2027-245 Food and Paper Products Pilgrim Senior
Center
I. BID:
WHEREAS, the CITY OF WARWICK has duly asked for bids for performance of
services and/or supply of goods in accordance with the above-indicated specifications.
The person or entity does irrevocably offer to perform the services and/or furnish the
goods in accordance with the specifications, which are hereby incorporated by reference
in exchange for the bid price.
This offer will remain open and irrevocable until the CITY OF WARWICK has accepted
this bid or another bid on the specifications or abandoned the project.
The bidder agrees that acceptance by the CITY OF WARWICK will transform the bid
into a contract. This bid and contract will be secured by Bonds, if required by the
specifications.
*Pricing sheet as follows*
Please fill in vendor name on each page.
Pricing sheets are scanned in for accuracy.
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PLEASE COMPLETE THIS PAGE SUBMIT WITH YOUR BID
Paper Products List For Pilgrim Senior Center
Bid2027-245 Food and Paper Products for Pilgrim Senior Center
VENDOR NAME: ______________________________________________________
Approx.
Item Pack Number Bid per
Item Description Pack UOM
Amt Purchased UOM
Annually
1 Hot Cup Sleeve 1200 ea cs 2
2 CI8-1160 6" square hinged container 500ea cs 1
3 Heavyweight white PS fork 1000ea cs 4
4 16 oz White lock-back lid 1000ea cs 3
5 10-20 oz White Dome Lid 1000ea cs 1
6 8 oz White dome lid 1000ea cs 3
7 16oz polypro clear deli container 500ea cs 3
8 Clear Polypro lid 500ea cs 3
9 32 oz plastic spray bottle 1 ea 1
10 12 oz hot cup- Victoria Bay Serenity Design (or similar) 1000ea cs 4
11 16 oz Hot cup- Victoria Bay Serenity Design (or similar) 1000ea cs 4
12 8 oz Hot cup Victoria Bay Serenity Design (or similar) 1000ea cs 4
13 9" Ultra Paper plate 500ea cs 5
14 Heavyweight PS white teaspoon 100ea cs 4
15 3x5 Ziplock bag (or comparable) 1000ea cs 1
16 5x8 Ziplock bag (or comparable) 1000ea cs 1
17 9x12 Ziplock bag (or comparable) 1000ea cs 1
18 1/8 fold dinner napkin 15x17 white 3000ea cs 2
19 1" Plain White dot labels 1 roll ea 1
20 Heavyweight PS white knife 1000ea cs 5
21 Heavyweight PS white soup spoon 1000ea cs 4
22 82" round paper tablecover (white/colors) 12 ea cs 4
23 CMPT Foam 9x9 containers 200 ea cs 3
24 2 oz portion container polypro 2500ea cs 1
25 Unwrapped Jumbo straws 4/500 ea cs 1
26 Universal Luncheon napkins 6/1000 ea cs 4
27 5x5 plastic hinged container 500 ea cs 1
28 6 inch Paper Plates 125 ea cs 3
29 5 oz white plastic bowl 1000ea cs 5
30 7 oz translucent cup 2500 cs 8
31 Stainless steel sponge large 72 cs 1
32 Trash bag liners 100ea cs 2
33 Regular Coffee Filter 12 Cup 1m/case 1000ea cs 1
34 Heavyweight White Fork 100 cs 4
35 Gloves XL PDR FR Vinyl 10/100 ea cs 2
36 Gloves LRG PDR FR Vinyl 10/100 ea cs 2
37 Gloves MED PDR FR Vinyl 10/100 ea cs 3
38 Towels Paper Hshld 2 ply 12/210 ea cs 4
39 Dishwasher Det Pks Cascade 82/tub cs 2
40 Dish Detergant Palmolive 32.5 oz btl cs 5
41 Handsoap Softsoap Antibacterial 6/11.25oz cs 1
42 Tablecloth tissue 54x108 25/case cs 1
Minimum order amount to qualify for delivery (if applicable):_______________________
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PLEASE COMPLETE THIS PAGE SUBMIT WITH YOUR BID
Food Products List For Pilgrim Senior Center
Bid2027-245 Food and Paper Products for Pilgrim Senior Center
VENDOR NAME: ______________________________________________________
Approx. Number
Item Pack
Item Description Pack UOM Purchased Bid per UOM
Amt
Annually
CREAMER HLF & HLF UHT 12-1QT
1 12 FL OZ 24
RGNLBRND
2 WATER SPRNG 35-16.9FLZ 35 per case 40
DANISH CHS LEM/RASPB 48-3Z
3 48 per case 4
DIMITRIA
MUFFIN BLUEB ULTR MOIST 75-6.25Z
4 75 per case 4
BJOY
5 DANISH CHS FLD 3Z 6-8CT DIMITRIA 1 per case 8
MUFFIN CRAN ORNG NUT 75-6.25Z
6 75 per case 6
BJOY
7 DANISH CHS ASST 48-3Z DIMITRIA 1 per case 4
CHOCOLATE CHIP COOKIE DOUGH
8 126 per case 4
126/3OZ
9 CAKE COFF CINN WLNT 8-24Z 8 per case 5
10 MUFFIN BAN NUT 75/6.25OZ 75 per case 4
11 PEANUT BUTTER CRACKERS 96/1.4OZ 96 per case 6
12 JUICE, CRANBERRY 24-10OZ 24 per case 4
13 DONUT CAKE, PLAIN 100-3OZ 100 per case 4
14 MUFFIN CRN ULTR MOIST 6.25Z 5-15CT 75 per case 4
15 BUTTER WHPD CUP 720-5gm CT/# 1 per case 4
16 BREAD CINN RAISN SLCD 1/2" 12-18Z 12 per case 4
16 SUGAR PKT 1/11Z 3,000 4 per case 2
18 SUGAR SUB PKT SWEET'N LOW 2M GFS 2000 per case 1
19 BROWNIE, CHOC HALF SHEET 4/58OZ 4 per case 3
BREAD RYE LT SLCD 32Z 8-24CT LA
20 8 per case 3
MARCA
21 POTATO CHIPS VARIETY- LAYS 30/2OZ 30 per case 10
22 CANDY BAR SNICKERS 48 CT 48 per case 3
23 MUFFIN PUMPK SEASONAL 75/6.25OZ 75 per case 2
24 ICE CREAM VAN PREM 3GAL 1 per case 2
25 MUFFIN CIN COF CAKE 75/6.25OZ 75 per case 4
26 MUFFIN TRPL BERRY 75/6.25OZ 75 per case 3
27 CHEESE STRING WHL MLK 30/1OZ 30 per case 3
SUGAR SUB LO CAL PKT 2M EQUAL
28 5 per case 1
2000
29 ICE CREAM CHOC PREM 3GAL 1 per case 2
30 MUFFIN ENGLISH 2Z 6-12CT THMAS 6 per case 3
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