07122P0012-Shelter Facilities for Homeless Single Adults Open Ended RFP
| Location: | New York |
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| Posted: | Sep 5, 2024 |
| Due: | Jun 30, 2026 |
| Agency: | City of New York |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 07122P0012 |
| Publication URL: | To access bid details, please log in. |
Summary
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EPIN
07122P0012
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Release Date
9/4/2024 12:00:00 AM (Your Local Time)
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Estimated Number of Contracts
50.00
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Estimated Procurement Value
654,239,688.00
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Agency
DEPARTMENT OF HOMELESS SERVICES
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Agency Contact First Name
Cinnamon
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Agency Contact Last Name
Warner
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Agency Contact Email
ACCOContractPlanning@dss.nyc.gov
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Concept Report
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RFx Title
07122P0012-Shelter Facilities for Homeless Single Adults Open Ended RFP
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RFx Status
Released
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Description
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Purpose of the Solicitation
The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. The goals and objectives of these shelters are to provide transitional housing for Single Adults without other housing options, as well as services that help secure viable housing in the community and maintain independent living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessment of the clients' needs, the provision of case management and other social services, referrals to appropriate community based services and assistance in securing alternative housing. The goal of this RFP is to procure high-quality, borough-based shelters for Homeless Single Adults that will enable these clients to quickly obtain viable housing within the community. Proposed Term of the Contract(s) The term of the contract(s) will be five (5) years with a four (4) year option to renew. DHS reserves the right to adjust the contract term. Longer length engagements may be contracted to correspond with the underlying lease or funding agreement. Procurement Timeline This is an open-ended RFP. Anticipated Total Maximum Available Funding: As Needed through the course of this RFP.
Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the upcoming RFP, all vendors must create an account within the PASSPort system. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only. |
Key Dates
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Anticipated Contract Start Date
(M/d/yyyy)
7/1/2021
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Anticipated Contract End Date
(M/d/yyyy)
6/30/2026
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Release Date
(M/d/yyyy)
9/4/2024
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Bid Opening Date
(M/d/yyyy)
12:00:00 AM
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Questions Due Date
(M/d/yyyy)
Agency Users may not respond to your question if it is submitted after this date.
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Documents
15 Result(s)
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Pre-response/Pre-bid conferences
1 Result(s)
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Attachment Preview
Scope of Work
Shelter Facilities for Homeless Single Adults
EPIN: 07122P0012
Table of Contents
1. Program Background
2. Program Expectations and Proposal Instructions
A. Experience
B. Intake, Case Management and Residential Services
C. Supportive Services
D. Housing and Employment Placement Services
E. Staffing Plan
F. Partnerships
G. Security, Facilities, and Building Management
H. Data Monitoring and Reporting
I. Budget Management
3. Basis for Contract Award and Procedures
A. Proposal Evaluation
B. Evaluation Criteria
C. Contract Award
Basic Information
General Guidelines
Anticipated
Contract Term
• To respond to this RFP and all other Human/Client Service RFPs, organizations
must have (i) a PASSPort account, and (ii) have an Approved HHS
Prequalification Application in PASSPort. Proposals and Prequalification
applications will ONLY be accepted through PASSPort. If you do not have a
PASSPort account or Approved PASSPort HHS Accelerator PQL Application,
please visit nyc.gov/passport to get started.
• This is an open-ended RFP. Therefore, there is no prescribed due date for
submission. All proposals will be reviewed by the agency on an on-going basis as
they are received until all agency requirements have been addressed.
• Please allow sufficient time to complete and submit proposals, which includes
entering information, uploading documents, and entering log-in credentials.
• Providers are responsible for the timely electronic submission of proposals.
• Resources such as user guides and videos are listed on www.nyc.gov/passport.
For more information about submitting a proposal through the PASSPort
system, please contact help@mocs.nyc.gov.
The term of the contract(s) will be five (5) years with a four (4) year option to renew.
DHS reserves the right to adjust the contract term. Longer length engagements may
be contracted to correspond with the underlying lease or funding agreement.
Anticipated Payment
Structure
Anticipated Total Maximum Available Funding: As Needed through the course of
this RFP.
• Anticipated Maximum Startup Funding to be negotiated.
• The number of awards will be determined by DHS in order to implement the
Turning the Tide plan: nyc.gov/tide
Minimum
Qualifications
• To be eligible for this RFP, the proposer must have a 501(c)(3) IRS Determination
Letter. All proposers must submit a copy of their IRS 501(c)(3) Determination
Letter at the time of proposal. Failure to do so shall result in a determination
that the proposal is non-responsive.
Questions Regarding
this RFP
• Questions regarding the RFP must be transmitted in writing to the Agency
Contact Person.
• Substantive information /responses to questions will be released in an
addendum to the RFP, unless in the opinion of the Agency, the question is of
proprietary nature.
Subcontracting is permissible under the following conditions:
Subcontracting
• The proposer will identify any proposed subcontractor in the proposal.
Information
• All contractors and subcontractors shall be subject to DHS approval before
expenses are incurred and payments made.
Proposal Documents
Required Documents
Note: A complete and separate
proposal, including all
required documents, must be
Document Type
Key Staff Resumes
Organizational Chart
Description
Resume and/or Job Descriptions.
Program Organizational Chart showing how
the proposed services fit with the proposer’s
organization.
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submitted for each site
proposed.
Optional Documents
Budget
Property Management
Plan
IRS Determination Letter
501(c)(3)
Letters of Reference
Annual Report
Site Control
Completed Proposal Budget Summary,
including Start-up budget (if applicable).
Property Management Plan Narrative.
IRS 501(c)(3) Determination Letter.
Three (3) letters of reference from non-
governmental entities.
Financial Audit Report or Certified Financial
Statement or letter explaining why no
financial statement is currently available.
• Proof of site control for a minimum of the
initial term of contract (five (5) years).
• Letter of intent from owner or landlord OR
other proof of ownership or site control, such
as a deed, executed contract of sale, site
control letter for City-owned property, and/or
executed long term lease.
Information Form
Detailed information about the proposed site
Certificate(s) of
Occupancy
Medical Linkage
Agreement(s)
Community Linkages
and Partnerships
Certificate of Occupancy states a building’s
legal use and/or type of permitted
occupancy.
Linkage agreement(s) from medical
organizations providing services that support
the achievement of program participants’
service plan goals.
Linkage agreement from organizations
providing services that support the
achievement of program participants service
plan goals.
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Section I – Program Background
The Department of Homeless Services works to prevent homelessness before it occurs, address street
homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent
housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New
Yorkers need to achieve and maintain housing permanency. In April 2016, Mayor de Blasio announced a major
restructuring of homeless services in New York City by creating an integrated and streamline d management
structure for DHS and the Human Resources Administration (HRA) under the Commissioner of the Department of
Social Services. In February 2017, the Mayor announced his comprehensive plan to turn the tide on homelessness,
neighborhood by neighborhood. The plan’s guiding principle is community and people first, and giving homeless
New Yorkers, who come from every community across the five boroughs, the opportunity to be sheltered closer
to their support networks and anchors of life, including schools, jobs, family, medical care, houses of worship, and
communities they called home in order to more quickly stabilize their lives. Learn more about how DHS is turning
the tide on homelessness, neighborhood by neighborhood, at nyc.gov/tide.
As outlined in our plan and as demonstrated over the past year, the City is seeking to identifyhigh -quality borough-
based capacity in community districts that:
• currently have cluster sites and/or commercial hotels that are closing during the “Turning the Tide”
plan, requiring a smaller number of high-quality borough-based replacement locations to provide
sufficient shelter capacity for families and individuals who become homeless to be sheltered near to
their community supports and the anchors of their lives; and/or
• do not have enough existing shelter capacity for families or individuals who become homeless to be
sheltered near to their community supports and the anchors of their lives like schools, jobs, medical
care, houses of worship and families as they get back on their feet.
DHS is seeking appropriately qualified vendors to operate transition al residences for Adults. The mission of DHS
is to prevent homelessness when possible and to provide short-term, emergency shelter for individuals who have
no other housing options available. Residences, which operate in accordance with applicable New York State
Codes, Rules and Regulations, provide temporary housing accommodations and social services to homeless
individuals until viable housing alternatives become available. In addition to locating viable housing, the residence
program would promote the client’s move to independent living. Residences must provide, at a minimum, social
services, assistance in seeking permanent housing, assistance is seeking employment and linkages to medical and
behavioral (mental health and substance use), health care and recreation services, services are provided on-site
and/or through linkages with other community-based programs.
The goals and objectives of these shelters are to provide transitional housing for Single Adults without other
housing options, as well as services that help secure viable housing in the community and maintain independent
living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessmentof the
clients’ needs, the provision of case management and other social services, referrals to appropriate community-
based services and assistance in securing alternative housing. The goal of this RFP is to procure high -quality,
borough-based shelters for Homeless Single Adults that will enable these clients to quickly obtain viable housing
within the community.
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Section 2 – Program Expectations
A. Experience
1. Program Expectations:
a. The contractor must have tax-exempt not-for-profit status under 501(c)(3) of the internal revenue
code.
b. The contractor and/or sub-contractors, if any, would have at least three (3) years of successful
demonstrated experience, within the last six (6) years, in providing social services to vulnerable
populations and homeless adults.
c. The contractor and/or sub-contractors, if any, would have at least three (3) years of successful
demonstrated experience, within the last six (6) years, in operating home less residences and/or
low-income housing programs.
d. The contractor and/or subcontractors, if any, would have the organizational capability to manage
the administrative, social service, and financial components of this program.
B. Intake, Case Management and Residential Services
1. Program Expectations:
a. Intake/Orientation
i. The contractor would only accept clients referred to the respective residence by DHS; all
DHS-referred clients will be accepted into the residences on a twenty-four (24) hour,
seven (7) day a week basis.
ii. The contractor would interview incoming clients at entry and complete a DHS Client
Assistance and Re-housing Enterprise System (CARES) conditional check-in. Within
twenty-four (24) hours of entry, the contractor would complete a CARES conditional
review to establish eligibility for entitlements, medical and behavioral health needs,
educational needs, and other appropriate services to stabilize the client. This interview
would also serve to establish an exit strategy and target an exit date for the individual.
iii. The contractor would complete an initial CARES service plan within fourteen (14) calendar
days. This assessment of the client’s needs would include a mutually agreed upon written
service plan designed to help the client obtain viable housing. The service plan would
prioritize the individualized goals with projected time frames for completion.
iv. The contractor would complete an initial Independent Living Plan (ILP) within fourteen
(14) calendar days. The ILP would lay out a plan that assists the client in obtaining the
skills to enhance their ability to live independently and would set as a goal that the clients
move back to the community. The contractor would be required to perform bi-weekly
updates and ongoing follow up to the ILP.
v. The contractor would orient new residents to the facility, which includes, but is not
limited to, explaining facility rules, providing new residents with a list of rights and
responsibilities, grievance complaint procedures and housekeeping items, and assigning
them to a specified residential unit.
vi. The contractor would provide each client with a thorough explanation of the DHS Client
Code of Conduct (CCC). The signing of the CCC would initiate the client’s understanding
of this process.
b. Case Management
i. The contractor would engage clients in educational and/or vocational training,
occupational development training, and the necessary mental health and substance use
services. The contractor would also work with clients to build life and decision-making
skills in order to promote long-term educational gains, career exploration, employment
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