ITB 27-005 District Wide Facilities Maintenance Renovation & Specialized Trade Services Addendum 1

Location:	Florida
Posted:	Nov 12, 2026
Due:	Dec 4, 2026
Agency:	Hendry County School District
Type of Government:	State & Local
Category:	S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

Project: Invitation to Bid District Wide Facilities Maintenance Renovation & Specialized

Trade Services

ITB No: ITB 27-005

Issue Date: November 6, 2026

Proposal Due Date: December 4, 2026 at 2:00 p.m. ET

Public Opening: December 4, 2026 at 2:00 p.m. ET

Issuing Department: Facilities and Maintenance

Table Of Contents:

INTRODUCTION................................................................................................................................................................ 2

INSTRUCTIONS TO BIDDERS......................................................................................................................................... 4

REQUIRED PROPOSAL FORMAT .................................................................................................................................. 9

AWARD ................................................................................................................................................................... 10

CONTRACT PERIOD ...................................................................................................................................................... 11

PAYMENT TERMS .......................................................................................................................................................... 11

TERMS AND CONDITIONS ............................................................................................................................................ 11

SCOPE OF SERVICES ................................................................................................................................................... 27

ADDENDUM ACKNOWLEDGMENT FORM .................................................................................................................. 30

ATTACHMENT A-L - INSURANCE REQUIREMENTS AND HOLD HARMLESS AGREEMENT ............................ 31-46

ITB CHECKLIST.............................................................................................................................................................. 47

BID PRICE SHEET ..................................................................................................................................................... 48-49

Hendry County Schools | Invitation to Bid District Wide Facilities Maintenance ITB 27-005

Renovation & Specialized Trade Services

1. INTRODUCTION

1.1. Purpose

The Hendry County School District is issuing this formal Invitation to Bid (ITB) to establish

an annual, term-based trade contract for as-needed facility maintenance, minor

renovations, painting, flooring, pressure washing, plumbing, tree services, general

structural repairs, fencing, concrete, asphalt, and commercial roofing across all eleven

(11) district school campuses and administrative facilities.

In compliance with Section 1010.04(1)(a), Florida Statutes, the District officially certifies

that active State Term Contracts (F.S. 287.056) and Regional Consortium Service

Organization agreements (F.S. 1001.451) were reviewed prior to issuing this solicitation.

This competitive solicitation is conducted to secure specialized trade capacity and

localized hourly response coverage.

Pursuant to Section 1010.04(5), Florida Statutes, the Hendry County School District will

not request documentation of, consider, or give preference to a vendor based on the

vendor’s social, political, or ideological interests.

1.2. Minimum Qualifications

In order to be considered for tabulation, the bidders shall demonstrate sufficient capacity,

resources and experience to provide complete professional facilities maintenance

services as required by the District. Any bidder that fails to meet all of the following

minimum criteria shall be noted as “non-responsive” and will not be evaluated/scored.

At a minimum, each bidder shall provide sufficient documentation to verify that:

a. Awarded contractors must possess the operational capacity to service multiple

school facilities simultaneously. Bidders must certify that they maintain a

dedicated Project Manager, core journeymen trade mechanics, and the capacity

to deploy at least three (3) independent work crews across District sites

concurrently during peak maintenance periods such as summer and winter

breaks).

b. STATUTORY LICENSURE REQUIREMENTS (F.S. CHAPTER 489)

Bidders must hold an active, valid license issued by the Florida Department of

Business and Professional Regulation (DBPR) Construction Industry Licensing

Board or local licensing authority appropriate to each specific trade category bid:

• Primary Construction / Structural Trades (General & Specialty

Contractors):

• Trade Category 6 (Structural / Carpentry): State Certified General

Contractor (CGC), Certified Building Contractor (CBC), or Certified

Residential Contractor (CRC).

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Hendry County Schools | Invitation to Bid District Wide Facilities Maintenance ITB 27-005

Renovation & Specialized Trade Services

• Trade Category 8 (Concrete Construction & Masonry): State Certified

General Contractor (CGC) OR State Certified/Registered Specialty Masonry

& Concrete Contractor.

• Trade Category 9 (Asphalt Paving & Maintenance): State Certified General

Contractor (CGC), Underground Utility & Excavation Contractor (CUC), or

valid Local Paving/Excavation Competency License.

• Division II Certified Specialty Trades:

• Trade Category 4 (Plumbing): State Certified or Registered Plumbing

Contractor (CFC/RFC).

• Trade Category 10 (Roofing): State Certified or Registered Commercial

Roofing Contractor (CCC/RCC).

• Unlicensed / Local Specialty & Maintenance Trades:

• Trade Category 5 (Tree Services): ISA Certified Arborist or Local Business

Tax Receipt/Tree Service License.

• All Other Maintenance Trades (Painting, Pressure Washing, Flooring,

Fencing): Valid County/Local Trade Competency License, Specialty

Contractor License, or General Contractor License where required by

applicable Florida Building Code and local ordinances.

c. Contractors must own or lease commercial-grade equipment required for

execution of the selected trade that applies, including pressure washers (min.

3,000 PSI), high-reach boom lifts, tree removal and stump grinding machinery,

floor grinding and carpet tools, TPO welders, concrete saws, and asphalt

sealcoating rigs.

d. Bidders must carry minimum insurance coverage of $1,000,000 per occurrence

/ $2,000,000 general aggregate for Commercial General Liability, Statutory

Workers' Compensation, and $1,000,000 Automobile Liability. For individual task

work orders estimated over $100,000, 100% Performance and Payment

e. Bonds pursuant to F.S. 255.05 will be required.

f. Contractors must adhere to strict response windows based on work order

classification:

• Emergency Repairs (Safety/Property Hazard): On-site response within four

(4) hours of notice.

• On-site inspection and written cost estimate within three (3) business days.

• All disruptive noise or high-impact work must occur during non-instructional

hours, evenings, weekends, or school breaks.

• Unexcused failure to complete an assigned work order by the agreed

completion date shall result in liquidated damages of $100.00 per calendar day

assessed against the contractor.

In compliance with Section 1010.04(1)(a), Florida Statutes, the District officially certifies

that active Department of Management Services (DMS) State Term Contracts (F.S.

287.056) and Regional Consortium Service Organization agreements (F.S. 1001.451)

were reviewed prior to issuing this solicitation. This competitive solicitation is conducted

to secure dedicated trade capacity, localized hourly response coverage, and specialized

trade expertise tailored to District facility requirements.

In accordance with Section 1013.46, Florida Statutes, and State Requirements for

Educational Facilities (SREF) Section 4.1, any contractor awarded a construction,

renovation, or structural repair task order that exceeds $300,000.00 must hold a valid

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Hendry County Schools | Invitation to Bid District Wide Facilities Maintenance ITB 27-005

Renovation & Specialized Trade Services

Certificate of Prequalification issued by the School Board of Hendry County prior to the

issuance of a Notice to Proceed for that project. SREF prequalification is not a prerequisite

to submitting an initial bid for term trade maintenance services under this ITB.

2. INSTRUCTIONS TO BIDDERS

2.1. Authorized HCSD Representative

A bidder’s response to this Invitation to Bid (ITB) must be submitted via physical delivery

(e.g., USPS, UPS, FedEx, or hand delivery). Any inquiries by a bidder during the ITB

process must be submitted in writing to Procurement@hendry-schools.net. The Hendry

County School District (HCSD) will consider only those inquiries submitted in writing to the

Procurement Department on or before the time specified in Section 2.3, Proposed ITB

Schedule.

HCSD Purchasing Website:

https://www.hendry-schools.org/departments/finance/purchasing-dept/current-bids

DemandStar:

https://www.demandstar.com/app/buyers/bids

Procurement Representative:

Brandynn Marroquin

Purchasing Department

Hendry County School District

111 Curry Street

LaBelle, Florida 33935

procurement@hendry-

schools.net (863) 674-4100

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Hendry County Schools | Invitation to Bid District Wide Facilities Maintenance ITB 27-005

Renovation & Specialized Trade Services

2.2. Proposal Submission

Bids must be enclosed in a sealed envelope or package clearly marked with the

ITB Number, ITB Title, and the Bidder's Name.

Hendry County School District

Finance Department

ATTN: Jason Adams & Brandynn Marroquin

111 Curry Street

LaBelle, Florida 33935

Proposals must be received no later than:

December 4, 2026 at 2:00 p.m. ET

Sealed proposals will be accepted up to, and no proposals may be

withdrawn after, the deadline for proposal submission time and date shown

above.

Late proposals will not be accepted. Bidders

shall submit: hardcopy

● One (1) original proposal

● Two (2) copies

● One (1) digital copy on USB drive

● Addendum Acknowledgement Form (Page 30) must be signed, dated,

and returned to acknowledge all posted addenda

● Public Records Exemption: If claiming statutory exemptions under F.S. 119,

the bidder must include one (1) separately labeled "Public Records Exempt

Copy" on the USB drive with all applicable redactions and statutory citations

clearly applied.

Solicitation responses, tabulation and award will be made public in accordance

with Florida Statute 119.071 and Florida Statute 286.0113.

The Board reserves the right to waive any formalities in any proposal and to accept

any proposal which it considers to be in the best public interest, and to reject any

or all proposals. The decision of the BOARD SHALL BE FINAL.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB 27-005 District Wide Facilities Maintenance Renovation & Specialized Trade Services Addendum 1

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