V2526122B - CNS Dairy Products Bid

Vista Unified School District BID NO. V2526122B
Vista Unified School District
Milk, Dairy, Fruit Juices & Ice Cream Products
Bid # V2526122B
BID AND CONTRAC T DOCUMENTS
BID DUE: Ju ne 5, 2026
1234 Arcadia Ave.
Vista, CA 92084
Purchasing Department
(760) 726-2170, ext. 92642
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Vista Unified School District BID NO. V2526122B
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Vista Unified School District of San Diego County, California,
acting by and through its Governing Board, hereinafter referred to as the DISTRICT will receive up to,
but not later than 9:00 o'clock a.m. on 06/5/26, sealed bids for the award of a contract for Dairy
Products, Bid No. V2526122B.
Each bid shall be submitted on a form obtained at the Purchasing Department, Vista Unified School
District at 1234 Arcadia Ave, Vista, CA 92084 or at
https://www.vistausd.org/departments/businessservices/fiscal-services/purchasing Bids may sent to
Jose Mata-Villa of the Vista Unified School District Purchasing Department at 1234 Arcadia
Ave, Vista, CA 92084. Bids not received in the District's Purchasing Department by the specified date
and time will be returned unopened. It is the sole responsibility of the bidder to see that his/her bid is
received in proper time at the address noted herein. Bids will be publicly opened at 9:00 o'clock a.m.
on 06/05/26 at the Purchasing Department's assigned location and will not be read aloud. A bid
summary will be issued 48 hours after bid opening.
Each bid must conform and be responsive to this invitation, the Information for Bidders, the
Specifications, and all other documents comprising the pertinent Contract Documents. Copies of the
Contract Documents are now on file and may be obtained in the purchasing office at the above
address.
The contract will be awarded to the lowest responsive, responsible bidder based on the criteria noted
in the bid. The Vista Unified School District reserves the right to reject any or all bids, to accept or
reject any one or more items of a bid or to waive any irregularities or informalities in the bids or in the
bidding.
No bidder may withdraw his bid for a period of sixty (60) days after the date set for the opening of bids.
In the event of identical bids, the Governing Board may determine by lot which bid shall be accepted
per Public Contract Code 20117.
Vista Unified School District
Martha Alvarado
Clerk of the Governing Board
Publication: The Daily Journal
Advertising dates: 05/20/26; 05/25/26
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Vista Unified School District BID NO. V2526122B
BID PACKAGE TABLE OF CONTENTS
BID No. V2526122B
Milk, Dairy, Fruit Juices & Ice Cream Products
BID DOCUMENT SECTION PAGE
Notice to Bidders 2
Table of Contents 3
* Bid Proposal Form 4
* Non-Collusion Declaration 5
Instructions to Bidders 6-12
General Conditions 13-18
Delivery Locations 19
* Agreement Page (Bidders to return 2 wet signature sets) 20-22
* Bidder Criteria Form 23
Supplier Questionnaire Form 24-25
Certification Attachments Section 26
* Equal Opportunity Employment Act 27
* Certification Regarding Lobbying Form 28
* Disclosure of Lobbying Activities Form 29-30
* Suspension and Debarment Certification Form 31
* Iran Contracting Act 32-33
* Contractor's Certificate Regarding Drug-Free Workplace 34
* Contractor's Certificate Regarding Alcoholic Beverage and 35
Tobacco-Free Campus Policy
* Contractor's Certificate Regarding Worker's Compensation 36
Environmental Health Inspection Report and Bovine 37
Growth Hormone (BGH)
* Specification Sheets (Dairy Market Basket) 38-41
* Attachments A & B 42-57
* Pages that require signatures
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Vista Unified School District BID NO. V2526122B
BID PROPOSAL FORM
Board of Education
Vista Unified School District
Purchasing Department
1234 Arcadia Avenue
Vista, CA 92084
Re: Bid Proposal for Bid No. V2526122B
To: Members of the Board of Education
The undersigned, doing business under the full and complete legal firm name as set forth below, having
examined the Notice to Bidders, Instructions to Bidders, the General Conditions, the Specifications, the
Agreement, and all other documents forming a part of the bid package for the above-referenced bid, hereby
proposes to perform the Agreement, including all of its component parts, and to furnish all materials called
by them for the entire order for the prices set forth in the quotation sheets contained in said bid package.
The entire bid package is submitted, together with this Bid Proposal Form.
Name of Company: __________________________________________________________________
Legal Status (i.e., sole proprietorship, partnership, corporation):
___________________________________________
Tax I.D. Number (Sole Proprietorship Only):
__________________________________________
Address: _____________________________________________________________________
Authorized Representative: __________________________________________________
Signature (ALSO SIGN & RETURN 2 COPIES OF PAGES 20-22)
_______________________________________________________
Name (Print or Type)
_______________________________________________________
Title
Date: ________________________
Telephone: ( ) ______________ FAX: ( ) ______________
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Vista Unified School District BID NO. V2526122B
"NONCOLLUSION DECLARATION" TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH PROPOSAL
(Public Contract Code Section 7106)
State of California
County of_________________________] ss.
I, the undersigned, being duly sworn, declare that I am an authorized officer of the party making
the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the
proposal is genuine and not collusive or sham; that the Supplier has not directly or indirectly
induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived, or agreed with any Supplier or anyone else to put in a false or sham
proposal, or that anyone shall refrain from proposing; that the Supplier has not in any manner,
directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
proposal price of the Supplier or any other Supplier, or to fix any overhead, profit, or cost element
of the proposal price, or that of any other Supplier, or to secure any advantage against the public
body awarding the contract of anyone interested in the proposed contract: that all statements
contained in the proposal are true; and, further, that the Supplier has not, directly or indirectly,
submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation,
partnership, company, association, organization, proposal depository, or to any member of agent
thereof to effectuate a collusive or sham proposal.
Any person executing this declaration on behalf of a Supplier that is a corporation, partnership,
joint venture, limited liability company, limited liability partnership, or any other entity, hereby
represents that he or she has full power to execute, and does execute this declaration on behalf of
the Supplier.
I, the undersigned, hereby certify that I have read and understand this Non-Collusion
Declaration and guarantee complete compliance with all the terms, conditions and stipulations.
Supplier _____________________________________________
(Type or Print Complete Legal Name of Company)
By____________________________________________ ______________________
(Signature) (Date)
Name__________________________________________ ______________________
(Type or Print) (Title)
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Vista Unified School District BID NO. V2526122B
INSTRUCTION TO BIDDERS:
No bid proposals shall receive consideration by the Vista Unified School District unless made
in accordance with the following instructions:
1. PREPARATION OF BIDS
All prices and quotations must be submitted in ink or typewritten. No pencil figures or erasures
permitted. Mistakes may be crossed out and corrections inserted adjacent thereto and must be
initialed in ink by person signing bid form. No oral, telegraphic or telephone bids or modifications
will be accepted.
Both unit price and extension (where applicable) for all line items and all options must be filled
where required on the bid specification sheet. In case of error, unit price will govern and extensions
will be corrected.
More than one unit price inserted for any one item may result in the rejection of the bid unless
alternate bids are specifically requested.
The bid amount shall include all direct and indirect cost incidentals to providing the services
described herein, such as all applicable taxes, fuel fees, licensee fee, bond fees, insurance, etc.
Signature on bids must be in ink to be considered acceptable
Responses must consist of a Hard Copy and Flash Drive (optional) of the Milk, Dairy, Fruit Juices
& Ice Cream Products Specifications.
2. REQUEST FOR INFORMATION
Any questions related to the bid should be directed to the appropriate buyer at the address specified
for receipt of bid proposals.
Request for Information deadline is May 28, 2026 @ 5:00 p.m. and responses will be sent via
addendum by May 29, 2026 @ 10:00 a.m
3. EXECUTION OF AGREEMENT
In addition to the Bid Proposal Form, all bidders must sign and return 2 copies of the
Agreement pages (Pages 20-22) included in this invitation for bids, and must return it to the
District, together with the Bid Proposal Form and completed specifications sheets.
4. IDENTIFICATION OF BIDDER
Each bid must give the full business address of the bidder and must be signed by the bidder
with his or her usual signature. Bids by partnerships must furnish the full names of all partners
and must be signed in the partnership name by a general partner with authority to bind the
partnership in such matters, Bids by corporations must be signed with legal name of the
corporation, followed by the signature and designation of the president , secretary, or other person
authorized to bind the corporation in this matter, The name of each person signing shall also be
typed or printed below the signature, when requested by the District, satisfactory evidence of the
authority of the officer signing on behalf of the corporation shall be furnished. A bidder's failure
to properly sign required forms may result in rejection of the bid.
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Vista Unified School District BID NO. V2526122B
5. EQUAL BIDS
When bids are equal, bid shall be awarded by a drawing of lots, and shall be witnessed by three
(3) impartial observers.
6. WITHDRAWAL OF BID PROPOSALS
Any bidder may withdraw his/her bid personally or by written request at any time prior to the
scheduled closing time for the receipt of bids but may not be withdrawn for period of sixty (60)
days after the opening of bids. A successful bidder shall not be relieved of the bid submitted
without the District's consent or bidder's recourse to Public Contract Code Sections 5100, et seq.
7. AWARD OF CONTRACT
The Vista Unified School District reserves the right to accept or reject bids submitted; to waive
any irregularities or informalities, to be the sole judge of merits and qualifications of items offered.
Whenever bids are equal, bid shall be awarded by a drawing of lots, and shall be witnessed by
three (3) impartial observers.
The Vista Unified School District is requesting bids for four different options (A, B, C & D), with
two different categories ("Milk" & "Other"), which have different delivery instructions. Option A
includes delivery of all items, for both categories, to all District school sites. Option B is for
delivery to all sites for "Milk" category only. Option C is for delivery to all sites for "Other"
category only. Option D is for delivery to the Central Kitchen for "Other" category only. The
delivery days and schedule apply to all options.
This Bid will be awarded by lots (groups), based on the provided options (A, B, C & D), depending
on whichever is determined to be in the best interest for the District. In the event not all items
within a lot (option) receives a bid, the lowest bidder for the lot will be determined by comparing
the total aggregate extended amount for items for which bids were submitted by all bidders
participating in that lot. The District will determine each lot's (group) suitability to receive
consideration for award.
The District reserves the right to choose to do a multiple-award, based on listed options, to
determine which lot (option) to consider, and to award different options if it proves to be best for
the District.
8. REJECTION OF BIDS
The District reserves the right to accept to reject any and all bids, or any portion of combination
thereof, or award on the basis of the total bid.
9. AMENDMENTS
The terms and conditions contained in the Notice to Bidders, Bid Proposal Form, Instruction to
Bidders, General Conditions, Specifications and Agreement herein may be amended or modified
only with the prior written approval of the District.
Any addenda or bulletins issued during the time of bidding shall form a part of the specifications
issued to bidders for the preparation of their proposals and shall constitute a part of the contract
documents.
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Vista Unified School District BID NO. V2526122B
10. EVIDENCE OF RESPONSIBILITY
Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence
showing the bidder's financial resources, the bidder's experience in the type of work being
required by the District, the bidder's organization available for the performance of the contract and
any other required evidence of the Bidder's qualifications to perform the proposed contract. The
District may consider such evidence before making its decision awarding the proposed contract.
Failure to submit evidence of a bidder's responsibility to perform the proposed contract may result
in rejection of the bid.
11. BID SECURITY
None required
12. TAXES
Unless otherwise specified, taxes shall not be included in the bid prices. The District will compute
the state sales and use taxes. Federal excise taxes are not applicable to school district.
13. BIDDERS INTERESTED IN MORE THAN ONE BID
No person, firm or corporation shall be allowed to make, or file, or be interested in more than one
bid for the same work unless special bid conditions indicate otherwise. A person, firm, or
corporation who has submitted a sub-proposal to a bidder, or who has quoted prices of materials
to a bidder is not thereby disqualified from itself submitting a bid or quoting prices to other
contractors. No person, firm, or corporation, who has participated in the preparation of contract
specifications shall be allowed to bid; a bid by such a person, firm or corporation shall be determined
to be nonresponsive.
14. QUANTITIES
The quantities indicated on the Specifications Sheets are the District's best estimate, as determined
from previous annual totals and projected usages, and do not obligate the District to purchase the
indicated quantities. The actual quantities required may be substantially more or less than indicated
herein.
15. BID NEGOTIATIONS
A bid response to any specified item of this bid with terms such as "negotiable," "will negotiate,"
or similar language, will be considered non-responsive to the specific item.
16. INTERPRETATION OF BID DOCUMENTS
If any bidder finds discrepancies in, or omissions from the bid documents, he/she may submit to
Jose Mata-Villa, Senior Buyer of the Vista Unified School District a written request for
clarification and the responses thereto will be emailed and posted to the Districts purchasing
webpage,https://www.vistausd.org/departments/business_services/purchasing. Corrections will
be made by addenda issued to each company that has been sent or has picked up a bid packet. The
Vista Unified School District will not be responsible for oral interpretations. Any addenda issued
during the time of bidding shall be incorporated into the bid.
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Vista Unified School District BID NO. V2526122B
17. AGREEMENT PERIOD
Bids will be valid for one (1) year; and renewable for up to 2 additional 1-year terms upon mutual
agreement by both parties after the date contract is awarded. DISTRICT reserves the right to reject
any and all bids or to waive irregularities in any bid. It is anticipated that the agreement awarded
under this bid shall be effective July 1, 2026 through June 30, 2027. Ninety (90) days prior to
end of term, District will notify supplier of exercising renewal option.
18. COMMENCEMENT OF DELIVERIES
After receiving written notification of award, the successful bidder shall be required to commence
with the delivery of all items which they have been awarded immediately after receipt of a District
purchase order. In most instances, delivery services will begin July 1, 2026.
19. ORDER SIZE AND PLACEMENT
There shall be no minimum quantities required in order for the District to place orders for items
needed. Orders will be placed by each cafeteria manager and/or Department buyer as per a
mutually agreed upon schedule between the Child Nutrition Services Department and the supplier.
Managers must have the right to adjust their orders up to 24 hours prior to their scheduled delivery
day.
20. DELIVERIES
Delivery of food products shall be coordinated with the District. Deliveries are to be made in
refrigerated trucks and comply with Hazard Analysis and Critical Control Point regulations. Upon
award of bid, suppliers shall keep sufficient stocks of product and service material to ensure prompt
delivery and service schedules.
All prices shall be bid "F.O.B. Destination". Destination shall be as described in either Option
A or B as determined by the District at time of award. Deliveries are to be made to all determined
locations, which require daily deliveries, and must be completed no later than 10:45 am. The start
times for all sites is being provided on the delivery locations lists to facilitate scheduling.
The District will not pay shipping and handling charges, nor shall the District pay for any fuel
surcharges. Additionally, all prices offered by bidders, must include on site off loading and inside
delivery.
See Page 18 and 19 for both Option A and Option B lists of delivery locations and addresses
according to options.
Contracted Vendor Key Issuance Agreement.
The District may determine that keys need to be issued to the awarded supplier. The awarded
supplier will be required to sign the Contracted Vendor Key Issuance Agreement and adhere to
the contents of the agreement
See Attachment A for the Contracted Vendor Key Issuance Agreement.
21. SUBSTITUTIONS AND SAMPLES
The successful supplier must deliver the brands quoted and accepted by the District and meet the
delivery schedule as promised. Failure to supply the brands specified or to deliver within the time
promised may result in cancellation of awarded contract. If circumstances beyond the supplier's
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Vista Unified School District BID NO. V2526122B
control mandate the need for a substitution, approval must be obtained from the Child Nutrition
Services Department prior to delivery. The supplier will be required to provide an equivalent
product in quality, pack size and pricing.
No Samples required for this bid.
22. NUTRITIONAL INFORMATION
To accommodate the computerized menu system utilized by the Child Nutrition Services
Department, the successful bidder will be required to provide a complete nutrient analysis of some
products. The nutrient information may be obtained from an independent laboratory report.
The following information will be required from the manufacturer: weight (gm), water content
(gm), calories (Kcal), protein (gm), carbohydrate (gm), fat (gm), polyunsaturated fat (gm),
saturated fat (gm), trans fats (gm), cholesterol (mg), dietary fiber (gm), vitamin A(IU), vitamin C
(mg), calcium (mg), and iron (mg).
All processed foods should contain no added artificial Trans fats.
23. METHOD OF PRICING AND COMPLETING BID
Alternate bids will be rejected. Bids stating "will negotiate" or "to be determined" or similarly
vague language will be considered as non-responsive and will be subject to rejection of bid.
Bidder must indicate brand name (when applicable) and product code number for each item bid.
A bid "as specified" will not be accepted. Veracity of prices submitted in this bid is the sole
responsibility of the bidder.
All bid prices must conform to the State of California Food and Agriculture Code, specifically
Section 61383, Sales below Cost.
24. BUY AMERICAN PROVISION
Federal regulations require that to the maximum extent possible, only domestic products should
be purchased consistent with the "Buy American" provisions of Public Law (P.L.) 105-336 under
the Richard B. Russell National School Lunch Act. This policy will allow for an exception only in
the case when an acceptable product is not available domestically, in which case other countries
of origin may be considered for purchase. Upon request, bidders shall provide certification of the
origin of food products and approval to ship such product might be needed prior to shipment.
25. INSPECTION OF FACILITIES - EVALUATION
The District reserves the right to inspect the facilities of the bidder prior to award of the contract.
The District may request to review the bidder's current Hazard Analysis Critical Control Points
(HACCP) food safety system for their facility in order to ensure optimum storage and distribution
practices. If the District determines that after such inspection the bidder is not capable of
performance within the District's standards, their bid will not be considered. The findings and
decisions of the District shall be final.
26. FOOD DEFENSE
Bidder's distribution facility must be registered with the Food and Drug Administration and meet
the requirements outlined in the public Health Security and Bioterrorism Preparedness and
Response Act (Public law 107-188, Section 305). For further information visit the FDA's official
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