Engineering Consultants for Two Mile Drive Drainage Improvement Project

1.1 Pursuant to the authority granted to it under MCA 7-5-4301(2)(a)., the City of Kalispell seeks to procure a qualified professional consulting engineer to perform analysis, design, and construction inspection services for the Kalispell Two Mile Drive Drainage Improvement Project.

1.2 The Statement of Qualifications (SOQ) must be uploaded electronically via QuestCDN vBid by 5:00pm Mountain Time, November 5, 2025.

1.3 Questions pertaining to the selection process should be directed to Susie Turner, Public Works Director, at 406-758-7852 or For security reasons, you must enable JavaScript to view this E-mail address. or Keith Haskins, Deputy Public Works Director, at 406-758-7727 or For security reasons, you must enable JavaScript to view this E-mail address. . If applicable, answers to questions will be posted in the Q&A for QuestCDN for all registered RFQ holders.

1.4 The City of Kalispell shall not be held responsible for any oral instructions. Any changes to this Request for Qualifications (RFQ) will be in the form of an addendum, which will be furnished to all registered RFQ holders via QuestCDN .

1.5 The City of Kalispell reserves the right to reject any or all SOQs, to waive any informality or irregularity in any SOQ received, and to be the sole judge of the merits of the respective SOQs received.

1.6 The Service Firm will be selected on the basis of demonstrated competence and qualification for the type of services required and thereafter the City will negotiate the services agreement with what it deems to be the most qualified company.

After being selected, the Professional Service Provider will execute a services agreement with the City to provide the scope of work set forth below.  The Professional Service Provider and the City shall negotiate the exact scope of practice after selection.

The City of Kalispell, Montana, invites qualified engineering firms to submit Statements of Qualifications (SOQ) for professional engineering services for the design and construction oversight of a HUD-funded Community Project (B-24-CP-MT-1307). The project involves improvements to stormwater drainage, curb and gutter, sidewalk, and street reconstruction along Two Mile Drive and Hawthorn Drive. The selected firm will provide comprehensive engineering services in compliance with U.S. Department of Housing and Urban Development (HUD) regulations, including 2 CFR Part 200, and applicable federal, state, and local requirements.

This RFQ seeks to identify a qualified engineering firm with expertise in civil engineering, stormwater management, and HUD-funded infrastructure projects to deliver high-quality design, permitting, and construction administration services. The selected firm will provide comprehensive engineering services, including survey, design, bidding support, construction oversight, post-construction closeout, and grant administrative support, in compliance with HUD regulations and 2.2 Required Services.

The project, funded through HUD Community Project Funding (B-24-CP-MT-1307), aims to address deficiencies in stormwater drainage, enhance pedestrian accessibility, and improve street infrastructure within a designated area of Kalispell. The project includes:

• Stormwater Drainage Improvements: Design and implementation of stormwater management systems, including inlets, pipes, and other infrastructure, to mitigate flooding and comply with City of Kalispell Standards for Design and Construction.
• Curb and Gutter Installation: Replacement or installation of curb and gutter systems to improve drainage, extend street design life, and enhance aesthetics.
• Sidewalk Reconstruction/Installation: Upgrading and installing sidewalks to meet Americans with Disabilities Act (ADA) standards and Public Rights-of-Way Accessibility Guidelines (PROWAG), ensuring accessibility and safety.
• Street Reconstruction: Full or partial reconstruction of streets, including pavement rehabilitation, base course improvements, lighting, signage, and traffic calming measures as needed.

The project area will be finalized in collaboration with the selected firm. In general, the HUD-CPF project area is defined as the Two Mile Drive corridor from North Meridian Road west to approximately 150 feet west of Cooper Lane, and north on Hawthorn Avenue approximately 500 feet to Yellowstone Street.

Additionally, an alternate project funded through the Westside Tax Increment District will be reviewed for design and construction support, as approved by City Council. This alternate project consists of sidewalk improvements on Hawthorn Avenue from Yellowstone Street to Three Mile Drive

The selected firm will provide professional engineering services for the project, including but not limited to:

1. Documentation and administration of grant funding.
2. Surveying, analysis, and preparation of preliminary designs and cost estimates for roadway, drainage, and sidewalk improvements within the project corridor.
3. Coordination and compliance with all permitting requirements and applicable public/private agency regulations.
4. Preparation of engineering designs, drawings, specifications, and construction documents in accordance with ADA, HUD, and City of Kalispell Standards for Design and Construction.
5. Bid phase services, including preparation of bid documents, conducting pre-bid meetings, reviewing bids, and providing award recommendations. Ensure all bid documents comply with grant requirements.
6. Construction management services, including preconstruction meetings, submittal review, change order review, inspections, testing services, preparation of pay requests, and certification of completed work.
7. Preparation of as-built drawings and final project documentation.
8. Follow-up inspections as required, including a one-year warranty inspection.

3.1 The Professional Service Provider will be selected through a qualification-based selection process. Firms interested in providing requested scope of services to the City of Kalispell must submit a Statement of Qualifications (SOQ) that addresses the following evaluation criteria. Applicants are encouraged to organize their submissions in such a way as to follow the general evaluation criteria listed below. Information included within the SOQ may be used to evaluate your firm as part of any criteria regardless of where that information is found within the SOQ. Information obtained from the SOQ and from any other relevant source may be used in the evaluation and selection process.

3.2 Cover Letter (1-page) containing a minimum: Company name, contact name, address, fax number and email address.

3.3 Qualifications Criteria

1. Description of company
2. Lead firm’s primary and secondary contact information
3. Legal company organization; organization chart with names
4. List of applicable Montana licenses

Descriptions of at least three (3) similar projects completed within the last five years, including:

1. Project scope (stormwater, sidewalk, street reconstruction, etc.).
2. Client name and contact information.
3. Budget, timeline, and role of the firm.
4. Highlight experience with HUD-funded projects and 2 CFR Part 200 compliance.
5. A minimum of three referrals and references from other municipalities or local governments.

1. Identification of key personnel who will work on this project and their relevant experience with similar projects.
2. Organization chart which clarifies roles in the project as well as hierarchy team.
3. Resumes of key personnel, including the project manager, lead engineer, and other relevant staff, highlighting their experience with HUD or similar projects and infrastructure design. Resumes should be provided in an appendix.
4. Briefly describe certifications and licensures held by the company in the state of Montana.

1. Describe your understanding of the current needs of the City of Kalispell for the professional services being requested.
2. Identify and discuss any potential difficult issues your company may face in providing services for the City of Kalispell.
3. Identify and discuss methods to mitigate these difficulties.

1. Present a brief description of how the firm intends to organize and conduct the project.
2. Describe your company’s approach in initiating and establishing the service that meet the needs and requirements of the City.
3. A narrative outlining a proposed scope of work that includes description of each task and work product and a concise explanation of the firm’s approach to accomplishing the tasks.
4. Describe a proposed time schedule of work with key milestones and product deliveries.

1. Current contracts and ability to proceed without delay if selected for this contract.
2. Relevant factors impacting the quality and value of service.
3. Firm’s record of commitment to budget as demonstrated on past projects.
4. Firm’s record of commitment to schedule as demonstrated on past projects.

4.1 The SOQ shall include a one-page cover letter plus a maximum of fifteen (15) pages to address the SOQ criteria specified in Section 3 (excluding resumes). Table of Contents and section divider pages do not count towards the total page count.

4.2 The Statement of Qualifications must be uploaded electronically via QuestCDN vBid by 5:00pm Mountain Time, November 5, 2025.

4.3 Certifications: Signed certifications including:

1. Non-collusion affidavit.
2. Certification of compliance with federal debarment and suspension regulations.
3. Acknowledgment of HUD contract provisions.

4.4 Failure to comply with the following criteria may be grounds for disqualifications:

1. Receipt of submittal by the specified cut-off date and time.
2. The number of originals and/or copies of the submittal specified.
3. Adherence to maximum page requirements.
4. Receipt of signed certifications.

4.5 Adherence to the maximum page criteria is critical; each page side (maximum 8 1/2” x 11”) with criteria information will be counted. Pages that have photos, charts and graphs will be counted towards the maximum number of pages.

4.6 Faxed materials will not be considered.

5.1 A Project Evaluation Committee will evaluate each Statement of Qualifications (SOQ) according to the above criteria, as well as past performance evaluations. The Evaluation Committee will evaluate and select the top qualified firm. If more information is required to select the top qualified firm, a Short List of firms will meet with the Project Evaluation Committee for interviews.  The purpose of the interview will be to expand on the information provided in the SOQ, not to repeat information already provided. Those firms selected for the Short List will be provided additional instruction by the City. Those firms not selected for further consideration will be notified.

5.2 The following tentative schedule has been prepared for this project. Firms interested in this project must be available on the interview meeting date.

SOQ due: November 5, 2025 at 5:00 p.m.

Firms notified for interview: TBD

Interviews: TBD

5.3 Following the evaluation and, if needed interviews, the Project Evaluation Committee will determine a ranking for each firm based on the published criteria in 3.3 of this RFQ. Consideration will be given to both the written Statement of Qualifications and any oral presentations or interviews. No other factors or criteria will be used in the qualification ranking.

5.4 The highest ranked firm will be recommended to the City Manager and City Council for contract award.

5.5 Requests for debriefings or selection decisions shall be made in writing to the City. All information submitted by firms and related Project Evaluation Committee evaluations and rankings shall be considered confidential until after contract execution and award by the City Council.

5.6 The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiations for the professional services for City Council approval and HUD Grant approvals. Contract negotiations will include but are not necessarily limited to the following elements: scope of work, project timetable, products of work, and fees.   If the City is unsuccessful in negotiating a contract with the highest ranked team, the City may then negotiate with the second or third highest ranked team until a contract is executed. If the list of preferred design firms is exhausted without a contract being awarded, the City may decide to terminate the selection process or re-advertised.

5.7 The City will not reimburse any cost associated with the preparation, submittal, or presentation of any Statement of Qualification.  Consultant design firms are advised that in accordance with Montana law, any information submitted may be subject to public inspection.  Firms are further advised that, while the City is constrained by budget for this work, the City does not consider cost proposals or estimates of fee in its evaluation of qualifications.

5.8 Attachments

• Attachment A: Non-Collusion Affidavit
• Attachment B: Certification of Non-Debarment
• Attachment C: HUD Contract Provisions Acknowledgement

Publication Dates:       October 5, 2025

October 12, 2025