07122P0013 - Shelter and Overnight Facilities for Homeless Adult Families
| Location: | New York |
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| Posted: | Sep 5, 2024 |
| Due: | Jun 30, 2026 |
| Agency: | City of New York |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 07122P0013 |
| Publication URL: | To access bid details, please log in. |
Summary
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EPIN
07122P0013
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Release Date
8/12/2024 12:00:00 AM (Your Local Time)
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Estimated Number of Contracts
25.00
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Estimated Procurement Value
155,125,000.00
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Agency
DEPARTMENT OF HOMELESS SERVICES
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Agency Contact First Name
Cinnamon
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Agency Contact Last Name
Warner
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Agency Contact Email
ACCOContractPlanning@dss.nyc.gov
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Concept Report
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RFx Title
07122P0013 - Shelter and Overnight Facilities for Homeless Adult Families
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RFx Status
Released
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Description
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Purpose of the Solicitation
The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. The goals and objectives of these shelters are to provide transitional housing for Adult Families without other housing options, as well as services that help secure viable housing in the community and maintain independent living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessment of the families' needs, the provision of case management and other social services, referrals to appropriate community based services and assistance in securing alternative housing. The goal of this RFP is to procure high-quality, borough-based shelters for homeless Adult Families that will enable these families to quickly obtain permanent housing within the community. Additionally, the City also seeks proposals for the Overnight Facility Program, pursuant to which contractors supply lodging to homeless Adult Families who apply for shelter at an intake facility during the hours of 10:00pm and 10:00am, 24 hours per day, 7 days per week. Proposed Term of the Contract(s) The term of the contract(s) will be five (5) years with a four (4) year option to renew. DHS reserves the right to adjust the contract term. Longer length engagements may be contracted to correspond with the underlying lease or funding agreement. Procurement Timeline This is an open-ended RFP. Anticipated Total Maximum Available Funding: As Needed through the course of this RFP.
Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the RFP, all vendors must create an account within the PASSPort system and be prequalified on PASSPort. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only.
Purpose of the Solicitation
The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. The goals and objectives of these shelters are to provide transitional housing for Adult Families without other housing options, as well as services that help secure viable housing in the community and maintain independent living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessment of the families' needs, the provision of case management and other social services, referrals to appropriate community based services and assistance in securing alternative housing. The goal of this RFP is to procure high-quality, borough-based shelters for homeless Adult Families that will enable these families to quickly obtain permanent housing within the community. Additionally, the City also seeks proposals for the Overnight Facility Program, pursuant to which contractors supply lodging to homeless Adult Families who apply for shelter at an intake facility during the hours of 10:00pm and 10:00am, 24 hours per day, 7 days per week. Proposed Term of the Contract(s) The term of the contract(s) will be five (5) years with a four (4) year option to renew. DHS reserves the right to adjust the contract term. Longer length engagements may be contracted to correspond with the underlying lease or funding agreement. Procurement Timeline This is an open-ended RFP. Anticipated Total Maximum Available Funding: As Needed through the course of this RFP. The number of awards will be determined by DHS in order to implement the Turning the Tide plan: nyc.gov/tide Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the RFP, all vendors must create an account within the PASSPort system and be prequalified on PASSPort. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only. |
Key Dates
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Anticipated Contract Start Date
(M/d/yyyy)
7/1/2021
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Anticipated Contract End Date
(M/d/yyyy)
6/30/2026
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Release Date
(M/d/yyyy)
8/12/2024
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Bid Opening Date
(M/d/yyyy)
12:00:00 AM
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Questions Due Date
(M/d/yyyy)
Agency Users may not respond to your question if it is submitted after this date.
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Documents
14 Result(s)
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Pre-response/Pre-bid conferences
1 Result(s)
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Attachment Preview
Scope of Work
Shelter and Overnight Facilities for
Homeless Adult Families
EPIN: 07122P0013
Table of Contents
1. Program Background
2. Program Expectations and Proposal Instructions
A. Experience
B. Intake, Case Management and Residential Services
C. Supportive Services
D. Housing and Employment Placement Services
E. Staffing Plan
F. Partnerships
G. Security, Facilities, and Building Management
H. Data Monitoring and Reporting
I. Budget Management
4. Basis for Contract Award and Procedures
A. Proposal Evaluation
B. Evaluation Criteria
C. Contract Award
General Guidelines
Anticipated
Contract Term
Anticipated Payment
Structure
Minimum Qualifications
Questions Regarding this
RFP
Subcontracting
Information
Proposal Documents
Basic Information
• To respond to this RFP and all other Human/Client Service RFPs,
organizations must have (i) a PASSPort account, and (ii) have an Approved
HHS Prequalification Application in PASSPort. Proposals and
Prequalification applications will ONLY be accepted through PASSPort. If
you do not have a PASSPort account or Approved PASSPort HHS
Accelerator PQL Application, please visit nyc.gov/passport to get started.
• This is an open-ended RFP. Therefore, there is no prescribed due date for
submission. All proposals will be reviewed by the agency on an on-going
basis as they are received until all agency requirements have been
addressed.
• Please allow sufficient time to complete and submit proposals, which
includes entering information, uploading documents, and entering log-in
credentials.
• Providers are responsible for the timely electronic submission of
proposals.
• Resources such as user guides and videos are listed on
www.nyc.gov/passport. For more information about submitting a
proposal through the PASSPort system, please contact
help@mocs.nyc.gov.
The term of the contract(s) will be five (5) years with a four (4) year option
to renew. DHS reserves the right to adjust the contract term. Longer length
engagements may be contracted to correspond with the underlying lease or
funding agreement.
Anticipated Total Maximum Available Funding: As Needed through the
course of this RFP.
• Anticipated Maximum Startup Funding to be negotiated.
• Number of awards is to be determined by DHS in order to
implement the Turning the Tide plan: nyc.gov/tide_
Anticipated Payment Structure: Line Item Budget.
• To be eligible for this RFP, the proposer must have a 501(c)(3) IRS
Determination Letter.
• Questions regarding the RFP must be transmitted in writing to the
Agency Contact Person.
• Questions received prior to the Pre-Proposal Conference will be
answered at the conference.
• Substantive information and responses to questions will be
released in an addendum to the RFP, unless the opinion of the
Agency, the question is of proprietary nature.
Subcontracting is permissible under the following conditions:
• The proposer will identify any proposed subcontractor in the
proposal.
• All contractors and subcontractors shall be subject to DHS
approval before expenses are incurred and payments made.
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Required Documents
Note: A complete and
separate proposal,
including all required
documents must be
submitted for each site
proposed.
Optional Documents
Key Staff Resumes
Organizational Chart
Budget
Property Management Plan
IRS Determination Letter
501(c)(3)
Letters of Reference
Annual Report
Site Control
Information Form
Certificate(s) of Occupancy
Medical Linkage
Agreements(s)
Community Linkages and
Partnerships
Resumes and/or job descriptions of
qualifications for key staff positions.
Program organizational chart showing how
the proposed services fit with the Proposer’s
organization.
Proposal Budget Summary, including Start-up
budget (if applicable).
Completed Property Management Plan
Narrative
IRS 501(c)(3) Determination Letter.
Three (3) letters of reference from non-
governmental entities
Financial Audit Report of Certified Financial
Statement or letter explaining why no
financial statement is currently available.
• Proof of site control for a minimum of the
initial term of contract (five (5) years)
• Letter of intent from owner or landlord OR
other proof of ownership or site control, such
as a deed, executed contract of sale, site
control letter for City-owned property, and/or
executed long term lease.
Detailed information about the proposed site
Certificate(s) of Occupancy states a buildings
legal use and/or type of permitted
occupancy.
Linkage agreement(s) from medical
organizations providing services that support
the achievement of program participants’
service plan goals.
Linkage agreement from organizations
providing services that support the
achievement of program participants’ service
plan goals.
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Section I – Program Background
The Department of Homeless Services works to prevent homelessness before it occurs, address street
homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to
permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and
services that homeless New Yorkers need to achieve and maintain housing permanency. In April 2016,
Mayor de Blasio announced a major restructuring of homeless services in New York City by creating an
integrated and streamlined management structure for DHS and the Human Resources Administration
(HRA) under the Commissioner of the Department of Social Services. In February 2017, the Mayor
announced his comprehensive plan to turn the tide on homelessness, neighborhood by neighborhood.
The plan’s guiding principle is community and people first, and giving homeless New Yorkers, who come
from every community across the five boroughs, the opportunity to be sheltered closer to their support
networks and anchors of life, including schools, jobs, family, medical care, houses of worship, and
communities they called home in order to more quickly stabilize their lives. Learn more about how DHS
is turning the tide on homelessness, neighborhood by neighborhood, at nyc.gov/tide.
As outlined in our plan and as demonstrated over the past year, the City is seeking to identify high -
quality borough-based capacity in community districts that:
• currently have cluster sites and/or commercial hotels that are closing during the “Turning
the Tide” plan, requiring a smaller number of high-quality borough-based replacement
locations to provide sufficient shelter capacity for families and individuals who become
homeless to be sheltered near to their community supports and the anchors of their lives;
and/or
• do not have enough existing shelter capacity for families or individuals who become
homeless to be sheltered within their community district near their community supports
and life anchors like schools, jobs, medical care, houses of worship and families as they get
back on their feet.
DHS is seeking appropriately qualified vendors to operate transitional residences for Adult Families. The
mission of DHS is to prevent homelessness when possible and to provide short-term, emergency shelter
for individuals and families who have no other housing options available. Residences, which operate in
accordance with applicable New York State Codes, Rules and Regulations, provide temporary housing
accommodations and social services to homeless families until viable housing alternatives become
available. In addition to locating viable housing, the residence program stabilizes the family and
promotes the move to independent living. Residences must provide, at a minimum, social services
assistance in seeking permanent housing, assistance is seeking employment and linkages to medical and
behavioral (mental health and substance use), health care and recreation services. Services are provided
on-site and/or through linkages with other community-based programs.
The goals and objectives of these shelters are to provide transitional housing for Adult Families without
other housing options, as well as services that help secure viable housing in the community an d
maintain independent living arrangements. These shelters shall provide structure and an atmosphere
which facilitates assessment of the families’ needs, the provision of case management and other social
services, referrals to appropriate community-based services and assistance in securing alternative
housing. The goal of this RFP is to procure high-quality, borough-based shelters for homeless Adult
Families that will enable these families to quickly obtain permanent housing within the community.
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Additionally, the City also seeks proposals for the Overnight Facility Program, pursuant to which
contractors supply lodging to homeless Adult Families who apply for shelter at an intake facility during
the hours of 10:00pm and 10:00am, twenty-four (24) hours per day, seven (7) days per week.
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