Pest Control Services Addendum 3

Location:	North Carolina
Posted:	Aug 28, 2026
Due:	Sep 3, 2026
Agency:	Raleigh-Durham Airport Authority
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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SERVICE AGREEMENT BETWEEN

THE RALEIGH-DURHAM AIRPORT AUTHORITY AND

___________________________________

THIS AGREEMENT, made and entered into this _____ day of ______________, 2027

by and between the RALEIGH-DURHAM AIRPORT AUTHORITY, a public body

chartered by the General Assembly of North Carolina under Chapter 168 of the 1939

Session Laws, as amended, whose address is 1000 Trade Drive, Post Office Box 80001,

RDU Airport, North Carolina, 27623, hereinafter referred to as the “Authority,” and

___________________________ whose address is _______________________,

______________, _______________, hereinafter referred to as the “Contractor.”

W I T N E S S E T H:

THAT WHEREAS, the Authority desires to obtain the services of the Contractor to provide

pest control services as further described herein (the “Services”);

WHEREAS, the Contractor has represented to the Authority that it is fully qualified to

provide and capable of providing such Services in a competent manner; and

WHEREAS, the Authority desires to engage the Contractor to provide such Services.

NOW, THEREFORE, the Authority and the Contractor, for and in consideration of the

mutual covenants and agreements hereinafter set forth, do hereby agree as follows:

I. SCOPE OF SERVICES AND TERM

Subject to the provisions for early termination as set forth herein, the Contractor agrees

that it will perform the Services enumerated in the scope of services attached hereto as

Exhibit A and incorporated herein by reference (the “Scope of Services”) for a term of

Five (5) years beginning February 1, 2027, through January 31, 2032 (the “Term”). The

Agreement between RDU Airport Authority

and (insert company name)

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maximum payment for the Term is set forth in Section II(a). All work shall be diligently

performed by the Contractor in an economical, expeditious and professional manner.

II. PAYMENTS

(a) The Authority will pay the Contractor for services rendered by its personnel

associated with the performance of the Scope of Services in the maximum amount of

_________________________Dollars ($__________________), and as further described

in Exhibit B attached hereto and by this reference incorporated herein.

(b) All invoices shall be submitted by the Contractor to the Authority at monthly

intervals on or within ten (10) days following the first day of each calendar month. The

Authority may provide an invoice form to the Contractor for use in the payment process.

Each invoice shall detail each fee, subject to the limitations described herein. Each invoice

shall be accompanied by such documentation as may be requested by the Authority to fully

support the claims for payment made. If applicable, each invoice shall include a record of

payments to Small Business Entities (“SBEs”), as applicable. Credit for previous payments

on account by the Authority shall be recognized on the invoice. Any items that are disputed

by the Authority will be so identified by the Authority. The Authority shall pay the

undisputed amount certified by the Contractor based on terms of Net 30 days from the date

of invoice receipt by the Authority’s Accounts Payable department (please e-mail a copy

of the invoice to RDUPayables@rdu.com).

documentation, or any portion thereof:

(1) the Authority will identify the disputed items and pay any undisputed items

pursuant to Section II(b);

Agreement between RDU Airport Authority

and (insert company name)

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(2) the Contractor shall continue to perform the Scope of Services and to meet

the requirements of this Agreement, even in the absence of an agreement

regarding the disputed items;

(3) the parties may reserve all rights related to the disputed items;

(4) the parties shall negotiate the disputed items in good faith;

(5) at any time during said negotiations, either of the parties may refer the

matter to a mediator certified by the North Carolina Dispute Resolution

Commission and agreed upon by the parties; and

(6) any disputed item that is not resolved during negotiations and/or mediation

may be referred by either party to the Wake County Superior Court for

resolution, which shall have exclusive jurisdiction.

(d) The Contractor’s final invoice shall be so-identified, shall state the total amount

which the Contractor claims to be due, and shall reflect that the Contractor will have

received full compensation for all Services pursuant to this Agreement upon payment of

such invoice by the Authority. Said final invoice shall be submitted by the Contractor to

the Authority within thirty (30) days after the date of the final Services provided by

Contractor to the Authority. The Contractor’s acceptance of payment pursuant to such

final invoice shall constitute a full release of the Authority for any and all claims and

payments due or claimed to be due by the Contractor under this Agreement. The maximum

payment and/or the maximum fees detailed in Section II(a) are subject to adjustment under

Section IV for any expansions or reductions in the scope of work authorized by the

Authority pursuant to Section III. Under no circumstances will the Authority provide any

payments to the Contractor in excess of the maximum payment as detailed herein except

as provided in Section II.

Agreement between RDU Airport Authority

and (insert company name)

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(e) In addition to any right of set off or recoupment provided by law, the Authority

may exercise any and all rights of set off or to recoup from any amounts due to Contractor

and its affiliates and subsidiaries from the Authority.

(f) (1) Payment for invoices submitted by the Contractor shall be rendered

electronically through an Automated Clearing House (ACH) unless payment by

paper check is expressly requested by the Contractor. Contractor shall execute such

forms and/or documents that the Authority may require. Contractor authorizes

payments from the Authority to be deposited to the financial institution and account

designated by Contractor.

(2) If any outstanding check from the Authority to the Contractor has not cleared

the bank account on which it was drawn and it has been 90 days or more since the

issuance of the check, the check will become void due to the Authority’s set stale

date. If the Contractor contacts the Authority, the Authority will reissue the check.

(3) If the outstanding check has not cleared the bank account on which it was drawn

and it has been a year or longer since the issuance of the check, the Authority will

submit the funds to the North Carolina Department of State Treasurer pursuant to

Article 4 - North Carolina Unclaimed Property Act, N.C.G.S. § 116B-59-1. At this

time, the Contractor will need to contact the state for payment.

III. EXPANSION/REDUCTION OF SCOPE OF SERVICES

(a) The Authority may, at any time, change the Scope of Services to meet its needs. In

the event that such a change would reduce or increase the payment(s) due the Contractor

as detailed in Section II, the Authority shall notify the Contractor in writing not later than

thirty (30) days before it is to be made, clearly describing the same therein, and request that

the Contractor submit to the Authority within ten (10) business days of receipt of said

notice a written statement setting forth the amount of the reduction or increase in cost the

Agreement between RDU Airport Authority

and (insert company name)

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(08/2025 version)

Contractor believes is associated with such change, supported by such documentation

related thereto as may be requested by the Authority. The Authority shall review the

Contractor’s statement of cost and documentation, and shall notify the Contractor in

writing of its approval or rejection of such statement, or any part thereof, within ten (10)

business days following receipt of said statement. In the event that the Authority rejects

the Contractor’s statement of cost, or any portion thereof:

(1) the Authority may proceed to change the Scope of Services, or any portion

thereof, even in the absence of an agreement regarding the resulting

reduction or increase in the payment(s) due to the Contractor;

(2) the parties may reserve all rights related to the change in the Scope of

Services and the resulting reduction or increase in the payment(s) due to the

Contractor;

(3) the parties shall negotiate the resulting reduction or increase in the

payment(s) due to the Contractor in good faith;

(4) at any time during said negotiations, either of the parties may refer the

matter to a mediator certified by the North Carolina Dispute Resolution

Commission and agreed upon by the parties; and

(5) any dispute related to the change in the Scope of Services and the resulting

reduction or increase in the payment(s) due to the Contractor that is not

resolved during negotiations and/or mediation may be referred by either

party to the Wake County Superior Court for resolution, which shall have

exclusive jurisdiction.

(b) The Contractor shall not be entitled to payment for any services other than those

Services set forth in Exhibit A, unless prior to commencement of any additional Services

it shall have (1) submitted to the Authority a written statement of cost with respect to the

proposed additional Services in the form required by the Authority and (2) received written

Agreement between RDU Airport Authority

and (insert company name)

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(08/2025 version)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Pest Control Services Addendum 3

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See also