Trash Traps Installation and Maintenance Services

City of South Fulton, Georgia
Public Works Department
INVITATION TO BID (ITB)
FOR
ITB NUMBER: 26-31
Trash Traps Installation and Maintenance Services
Procurement Method. This solicitation is issued as a competitive sealed Invitation to Bid pursuant to the City of
South Fulton Code of Ordinances and applicable Georgia law. Award, if made, shall be made to the lowest
responsive and responsible Bidder whose Bid complies with all mandatory requirements, technical specifications,
delivery requirements, and contract terms. The City shall not conduct comparative scoring, interviews, or
demonstrations, except that the City may request clarification or responsibility documentation from the apparent
low Bidder where permitted by law.
ISSUED: June 9, 2026
Bids due no later than 2:00 PM EST July 2, 2026
City of South Fulton Procurement Department
4715 Frederick Dr. SW
South Fulton, GA 30336
City of South Fulton - ITB Number: 26-31 Trash Traps Installation and Maintenance Services
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The City of South Fulton, Georgia
Procurement Department
4715 Frederick Dr. SW., Atlanta, GA 30336
Phone: 470-809-7667
Website: Procurement Department | South Fulton, GA
Procurement Department | South Fulton, GA
City of South Fulton, Public Works Department
INVITATION TO BID (ITB) Number: 26-31
Trash Traps Installation and Maintenance Services
The Schedule of Events set forth in Section 1 governs this ITB. If any date stated elsewhere in the
solicitation conflicts with Section 1, Section 1 controls unless revised by a written addendum.
Bid Release Date: June 9, 2026
Non-Mandatory Pre-Bid Conference:
June 15, 2026
The City shall hold a Non-Mandatory Pre-Bid Conference virtually. To
10:00 AM
attend the Pre-Bid Conference, please refer to the Information and
Instructions to Vendors for details.
Deadline for questions:
June 18, 2026
Questions must be submitted online at
3:00 PM
https://www.bidnetdirect.com/georgia/cityofsouthfulton
Answers shall be posted by the Addendum at:
June 24, 2026
https://www.bidnetdirect.com/georgia/cityofsouthfulton
All responses to this ITB must be submitted online at:
https://www.bidnetdirect.com/georgia/cityofsouthfulton. Vendors are
required to submit responses electronically. If you need any assistance
July 2, 2026
registering or using the platform, please call the BidNet Direct Support
2:00 PM
Team at 800-835-4603 ext. 2. To attend the Bid Opening, please refer to the
Information and Instructions to Vendors for details.
THIS BID SOLICITATION FORM must be completed, signed by an authorized representative, and
submitted with the Bid. Failure to submit a signed Bid Solicitation Form may result in rejection of the Bid.
COMPANY NAME: DATE:
MAILING ADDRESS: PHONE:
CITY: FAX:
STATE: ZIP: SSN OR FEDERAL TAX
ID#:
EMAIL: TITLE OF AUTHORIZED
REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:
City of South Fulton - ITB Number: 26-31 Trash Traps Installation and Maintenance Services
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TABLE OF CONTENTS
INFORMATION AND INSTRUCTIONS ......................................................................................4
INTRODUCTION ........................................................................................................................15
CONTRACT TERMS ....................................................................................................................15
CONTRACT STRUCTURE AND ORDERING ..........................................................................17
CONFIDENTIALITY/DATA SECURITY...............................................................18
TASK ORDER RESPONSE AND PERFORMANCE.................................................18
ATTACHMENTS
ATTACHMENT A - Scope of Work ............................................................................................20
APPENDICES
APPENDIX A- Required Form Submittals ...................................................................................27
APPENDIX B - Insurance Requirements .....................................................................................35
City of South Fulton - ITB Number: 26-31 Trash Traps Installation and Maintenance Services
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INFORMATION AND INSTRUCTIONS TO VENDORS
1. Invitation To Bid: The City of South Fulton Procurement Department is issuing this Invitation
to Bid for qualified vendors to furnish Trash Traps Installation and Maintenance Services, in
accordance with the requirements of this solicitation.
2. Solicitation Method: This Solicitation is being conducted in accordance with all applicable
provisions of the City of South Fulton Procurement Policy, codified in Sec. 1-9001 et seq. of the
City of South Fulton Code of Ordinances. By submitting a Bid in response to this Solicitation,
the Vendor acknowledges that it is familiar with all applicable laws to this Solicitation,
including, but not limited to, the City's Code of Ordinances, which laws are incorporated into
this ITB by reference.
3. Solicitation Authority and Incorporation by Reference: This solicitation is issued under
and governed by the City's procurement authority, including the City of South Fulton Code of
Ordinances and applicable procurement policies, which are incorporated herein by reference.
By submitting a Bid, Vendor acknowledges it has reviewed and will comply with all applicable
federal, state, and local laws, ordinances, rules, and regulations.
4. Minimum Qualifications: Each Vendor and team member shall have the minimum experience
set forth in this ITB.
5. Certificate of Authority to Transact Business in Georgia: Each Bidder, Joint Venture
member, subcontractor, and subconsultant performing work under the Contract shall provide
evidence, as applicable, that is duly authorized to transact business in the State of Georgia. The
City may reject a Bid or disapprove any proposed team member that fails to provide required
authorization, license, permit, or registration documentation.
6. Business License: The Bidder shall submit a current, valid business license and any
professional licenses, permits, or registrations required to perform the Work. If the Bidder is a
Joint Venture, each Joint Venture member shall submit the required licenses and authorizations
applicable to its role.
7. No Offer by City and Firm Offer by Vendor: This Solicitation is an Invitation To Bid only
and does not constitute an offer by the City. Bids submitted in response to this Solicitation
constitute firm offers and shall remain valid for a period of ninety (90) calendar days following
the Bid deadline.
8. Order of Precedence: In the event of any conflict, ambiguity, or inconsistency among the
Solicitation documents or resulting Contract documents, the following order of precedence
City of South Fulton - ITB Number: 26-31 Trash Traps Installation and Maintenance Services
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applies, highest to lowest, unless otherwise stated:
8.1 Executed Contract, including all negotiated modifications.
8.2 Addenda issued by the City
8.3 ITB and all Attachments, Appendices, and Exhibits
8.4 The Vendor's Bid
8.5 Interpretation, Ambiguities: If an ambiguity remains after applying this order of
precedence, the ambiguity shall be resolved in accordance with applicable Georgia
law and the City's procurement authority.
9. Contract Type and Orders:
9.1 The City will establish one or more Indefinite Delivery Indefinite Quantity IDIQ contracts
for Trash Traps Installation and Maintenance Services.
9.2 The Contract establishes firm unit prices only. Quantities stated in this solicitation are
estimates for evaluation purposes only and are not guaranteed.
9.3 The City may issue written purchase orders or task authorizations on an as-needed basis
during the Contract term.
9.4 No delivery or service is authorized without a valid written purchase order or task
authorization issued by the City.
9.5 Unauthorized deliveries or services are non-compensable.
10. Minimum Contract Guarantee:
10.1 To establish contractual consideration, the City guarantees a minimum purchase in
the amount of $5,000.00 during the initial contract term. This minimum amount is
the sole guaranteed expenditure under the Contract.
10.2 All purchases beyond the minimum guarantee shall be made solely at the City's
discretion through written purchase orders, task authorizations, or other written
ordering instruments issued or approved by the Procurement Department.
10.3 Nothing in this Solicitation shall be construed as a representation, warranty, or
guarantee of any specific volume of orders beyond the stated minimum guarantee.
11. Procurement Authority Control:
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11.1 All purchase orders and task authorizations issued under this IDIQ Contract must
be reviewed and approved by the City of South Fulton Procurement Department
prior to issuance.
11.2 Departments may request products or services under this Contract. However, only
the Procurement Department is authorized to issue official purchase orders,
authorize task orders, approve modifications, or approve Contract amendments.
11.3 Any directive issued by a City employee or department without Procurement
Department authorization shall be considered unauthorized and non-compensable
12. No Verbal Authorization:
12.1 The vendor shall not rely on verbal directives, emails, field requests, text messages,
or other informal communications as authorization to furnish products or perform
services under this Contract.
12.2 Only a written purchase order or written task authorization issued by the City
constitutes authorization to perform.
13. Vendor Independent Review and No Reliance: The Vendor acknowledges that it has
had a full and fair opportunity to examine the Solicitation and to seek clarification through
the prescribed question process. In submitting a Bid, the Bidder confirms that it is not
relying upon any statement, representation, or understanding not expressly set forth in the
Solicitation or in a written Addendum issued by the City.
14. Electronic Signature and Electronic Notices: Electronic signatures and electronic
notices have the same legal effect as wet signatures and hard copy notices, consistent with
applicable State and Federal law. The Vendor is responsible for monitoring the designated
email and platform.
Bids must be received electronically via BidNet Direct no later than 2:00 PM
On July 2, 2026. Late Bids shall not be accepted or considered.
Bids must be submitted only through the City-designated electronic platform by the
deadline. Late Bids, regardless of cause, will not be considered. The Vendor bears sole
responsibility for the timely bid and for confirming successful upload.
15. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference
has been scheduled for June 15, 2026, at 10:00 AM, and shall be hosted virtually by our
staff and the responsible person(s). To attend the Pre-Bid Conference, please access
Microsoft Teams via the app or on the web by utilizing the information below:
Meeting ID: 226 075 666 324 933
Passcode: yE6HD7W3
+1 929-583-6155,,276180822# United States, New York
Phone Conference ID: 276 180 822#
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16. Attendance at the Pre-Bid Conference is non-mandatory. During the conference, the
City will review the general requirements of the Project. Statements made at the conference
are not binding unless issued by a written Addendum.
17. Solicitation Questions/Prohibited Contacts: Any questions and communications
regarding this ITB shall be submitted in writing by logging into
https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before June 18, 2026, by
3:00 PM. Questions received after the designated period shall not be considered. Any
response made by the City shall be posted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton by Addendum. No Vendor shall
rely on any verbal response to any question submitted concerning this ITB.
18. Addenda and Official Communications: All changes to this ITB, including clarifications
and answers, will be issued only by written Addendum posted on the City's designated
platform. Vendors are responsible for actively monitoring the platform and any designated
email address for addenda and communications. Failure to receive or review an Addendum
will not excuse noncompliance. Electronic communications issued by the City in
accordance with this section carry the same legal effect as hard copies.
19. Procurement Integrity, No Contact: From issuance of this ITB through final award by
City Council, the Vendor and its representatives shall not initiate, maintain, or participate
in any communication regarding this Solicitation with any City elected official, employee,
evaluator, or agent other than the Procurement Department contact identified in this ITB,
unless the City authorizes such contact in writing. Any attempt to influence the
procurement process may result in disqualification and placement on the City's ineligible
source list. The Vendor shall report any unauthorized contact to the Procurement
Department within twenty-four (24) hours.
Violations may result in disqualification and any other remedies available to the City under
applicable law.
20. Ownership of Bid: Each Bid submitted to the City shall become the property of the City
without compensation to a Vendor, for the City's use in its discretion. The City shall not be
liable for any Bid preparation costs incurred by the Vendor.
21. Georgia Open Records Act and Confidential Submittals: All materials submitted to
the City are subject to disclosure in accordance with the Georgia Open Records Act and
other applicable law. If the Vendor contends that any portion of its Bid is exempt from
disclosure, the Vendor shall clearly identify each page claimed to be exempt and shall
provide any affidavit or supporting documentation required by law at the time of the Bid.
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The City shall make disclosure determinations in accordance with applicable law and does
not guarantee the confidentiality of any submitted material.
22. Confidentiality and Data Risk: Contractor must protect City information using
commercially reasonable administrative, physical, and technical safeguards, must limit
access to authorized personnel, and must not disclose City information without prior
written authorization.
23. Iran Divestment Certification: The Vendor certifies that they are not included on the Iran
Divestment List created under O.C.G.A. 50-5-85.1 and do not participate in investment
activities in Iran's energy sector.
24. Certification Regarding Boycotts of Israel: Vendors certify that they are not currently
engaged in and agree for the duration of the Contract not to engage in a boycott of Israel
as defined in O.C.G.A. 50-5-85.1.
25. Debarment and Suspension Certification: The Vendor affirms that neither it nor any of
its principals is currently debarred, suspended, proposed for debarment, or declared
ineligible for Contracts by any federal or state agency.
26. Records Retention: The Vendor must maintain all records, books, and documents
pertinent to this Agreement for at least five (5) years after completing the services and must
make them available for inspection upon reasonable request by the City or its auditors.
Address below:
PROCUREMENT DEPARTMENT, 4715 Frederick Dr. SW, Atlanta, GA 30336.
27. Cost-Plus Prohibition: The City must not accept a cost-plus-a-percentage-of-cost Bid or
Contract. Any such pricing submitted must be considered non-responsive.
28. Non-Discrimination: The Vendor agrees not to discriminate against any person based on
race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation,
or gender identity in performing this Agreement.
29. Subcontractors and Subconsultants: If the Vendor proposes to use any subcontractor,
subconsultant, or other third party in performance of this Contract, the Vendor shall
identify each such entity in its Bid and shall provide any information requested by the City
regarding qualifications, licenses, experience, and regulatory compliance. The City
reserves the right to reject any proposed subcontractor or third party whose qualifications
or compliance status are deemed insufficient. No subcontractor, subconsultant, supplier, or
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lower-tier entity may be substituted after Bid submission without prior written approval
from the Procurement Department. Unauthorized substitution may result in rejection of the
Bid, termination for cause, or other remedies available to the City.
30. Examination of Bid Documents:
30.1.1 Each Vendor is responsible for examining with appropriate care the complete
ITB and all Addenda, and for informing itself with respect to all conditions
which might in any way affect the cost or the performance of any Services.
Failure to do so shall be at the sole risk of the Vendor, who is deemed to have
included all costs for performance of the Services in their Bid.
30.1.2 Each Vendor shall promptly notify the City in writing should they find
discrepancies, errors, ambiguities, or omissions in the Bid documents, or should
their intent or meaning appear unclear or ambiguous, or should any
other question arise relative to the ITB. Replies to such notices shall be made
in the form of an Addendum to the ITB, which shall be issued simultaneously
to all potential Vendors. No oral responses are binding on the City.
30.1.3 The City may, in accordance with applicable law, issue Addenda to clarify,
revise, add, delete, or otherwise modify this ITB at any time prior to the Bid
due date and time.
30.1.4 The City may waive any technicalities and formalities in this Solicitation.
Additionally, the City reserves the right to cancel the ITB in its entirety.
30.1.5 The City of South Fulton may disqualify Bids as a result of, but not
necessarily limited to, the following reasons:
30.1.5.1 Failure to follow the City of South Fulton's Bid schedule.
30.1.5.2 Failure to return applicable compliance and/or specification sheets.
30.1.5.3 Failure to return applicable Addenda.
30.1.5.4 Failure to provide information on alternates or equivalents, when
allowed.
30.1.5.5 Failure of Vendor to sign all requested documents.
30.1.5.6 Failure to submit a Bid by the deadline.
30.1.5.7 Failure of Vendor to extend prices.
30.1.5.8 A Bid submitted by a Person on the Ineligible Source List.
30.1.5.9 Failure to hold firm pricing. Failure to meet delivery, operational, or
performance requirements.
30.1.5.10 The City may reject any Bid that exceeds available funding or
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the City's budget for this project. The City will not pay amounts in
excess of the Contract price and will not authorize overruns without
a written change order executed by the City.
30.1.5.11 A Bid which is non-responsive, and/or
30.1.5.12 The City reserves the right to consider legally relevant litigation,
sanctions, default history, or other integrity-related matters to the
extent permitted by applicable law and reasonably related to the
Vendor's responsibility and ability to perform the contract.
31. Award and Execution of Contract: Any recommendation of award is subject to approval
by the City official or governing body having lawful authority under applicable ordinance,
policy, and delegation of authority. No contractual relationship shall arise from this
Solicitation or from a notice of intended award alone. A binding obligation shall arise only
upon issuance of a duly authorized written contract, purchase order, or other written
instrument executed or approved by the City in accordance with applicable law.
Upon approval of the award by the City official or governing body having lawful
authority, the City shall provide the Vendor with an unsigned Contract through Adobe
Sign or another City-approved electronic signature platform.The Vendor must execute
and return the Contract, along with all required Insurance Certificates and any additional
documentation specified in this ITB (see Appendix A, 'Required Form Submittals') or
requested by the City, within ten (10) calendar days of receipt. Failure to comply shall
result in withdrawal of the award and award of the Contract to the next lowest responsive
and responsible bidder meeting all solicitation requirements.
32. Illegal Immigration Reform and Enforcement Act: This ITB is subject to the Illegal
Immigration Reform and Enforcement Act of 2011 (the "Act"), formerly known as the
Georgia Security and Immigration Compliance Act. In accordance with the Act, each
Vendor must provide proof of registration in, and continued participation with, the E-
Verify Program administered by the U.S. Department of Homeland Security. The
Contractor Affidavit shall be submitted with every Bid as required by applicable law. A
Subcontractor Affidavit shall be submitted only if the Vendor proposes one or more
subcontractors that will perform the services covered under the contract. The City may
deem a Bid non-responsive if a required statutory affidavit is omitted.
If the Vendor is required to obtain an Employer Identification Number (EIN):
The Vendor must complete the Contractor Affidavit on its own behalf and provide the
Federal Work Authorization User ID Number issued to the Vendor.
If the Vendor is not required to obtain an EIN: Each entity comprising the Vendor's
business structure shall submit a separate Contractor Affidavit. This notice does not
provide detailed legal advice on the Act. Each Vendor is solely responsible for ensuring
compliance with the Act and for determining how it applies to their participation in this
Solicitation. For more information or to enroll in the E-Verify Program, visit:
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