Woody Biomass Removal and Hauling Services

Location:	Colorado
Posted:	Jul 30, 2026
Due:	Sep 18, 2026
Agency:	Larimer County
Type of Government:	State & Local
Category:	S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	P26-15
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

RFP #P26-15

RFP SUMMARY:

To enter into an agreement with one (1) or more Contractor(s) to perform woody biomass removal,

reduction and hauling services, to help deal with the woody biomass generated from forestry,

wildfire mitigation and hazardous fuels treatments.

This RFP is Federally Funded.

Vendors are encouraged to review Exhibit D in the sample agreement which is published with this

RFP as Attachment A - Professional Services Agreement. Exhibit D will be part of the agreement.

QUESTION DEADLINE: September 4, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

PRE-PROPOSAL MEETING: August 28, 2026 @ 1:00 PM (MT)

Vendors are requested (not required) to attend a virtual Zoom Meeting conference. Vendors should read the

entire RFP document prior to the Pre-Proposal Meeting.

TO ATTEND THE VIRTUAL PRE-PROPOSAL MEETING:

https://larimer-org.zoom.us/j/91222792238?pwd=36PDL6buLFVTSIzE2d1Wtjsion2maA.1

Meeting ID: 912 2279 2238

Passcode: 762906

DEADLINE FOR SUBMITTALS: September 18, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting proposals electronically submitted via the

Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced

above, at which time they will be recorded, but not publicly opened on behalf of the Office of Emergency

Management Department.

BIDNET PORTAL / RFP OFFICIAL WEBSITE:

To submit your proposal and view official solicitation documents and addenda only available on the BidNet

portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFP may result in disqualification of your Proposal.

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1. GENERAL INSTRUCTIONS FOR PROPOSERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

1.2 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

1.3 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women's business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Proposers they will be afforded full and fair opportunity to submit a Proposal

in response to this RFP and they will not be discriminated against on the basis of age 40 and over, race, sex

(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender

identity, gender expression, military or veteran status, or any other applicable status protected by Federal,

State, or local law in consideration for award.

1.4 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of

the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise

stated and agreed to by County).

1.5 Proposal Consideration:

Larimer County reserves the right to reject any and or all proposals, to further negotiate with any and/or all

qualified proposers and to waive informalities and irregularities in proposals received, and to accept any

portion of the proposal if deemed to be in the best interest of Larimer County to do so. If, in the sole judgment

of the Board of County Commissioners, the proposals are substantially equal, the Board may grant the contract

to companies located in Larimer County, however this is not applicable in the case that Federal funds are

used.

1.6 Proposal Preparation:

Proposers will not be compensated for generating, producing, or duplicating any proposal materials associated

with this RFP. Proposals must be furnished exclusive of any Federal, State, or Local taxes; Larimer County is

tax exempt.

1.7 Proposal Submission:

Proposers must be registered with BidNet in order to submit a proposal; registration is free. Larimer County

strongly recommends proposers register well in advance of the submittal deadline to ensure they have

adequate time to upload and submit their proposal.

It is the sole responsibility of the Proposer to ensure all required Proposal documents are submitted through

BidNet by the submission deadline. Proposals will be time-stamped by BidNet upon receipt; BidNet does not

allow for uploading or submitting Proposal documents after the Proposal submittals deadline has passed, so

allow adequate time to upload and submit your Proposal prior to the deadline. Larimer County will not accept

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uploads that are “saved” but not “submitted”. To verify that a Proposal has been submitted successfully,

Proposers may contact BidNet Support, or verify, via the Proposal Management tab in the Proposer’s account,

that the documents are not in “Draft” status.

Proposers are required to submit one (1) non-redacted proposal. All parts of the proposal should be

combined and submitted as one (1) single .pdf file; proposals comprised of multiple separate files are

not acceptable and your proposal may be rejected.

By submitting a proposal, the proposer agrees they may not rescind their proposal on or after the closing date

and time identified in the RFP or as modified by addendum. No delivery will become due or be accepted until

an agreement has been completed either in the form of a formal executed contract, or a purchase order issued

by the Purchasing Manager of Larimer County. Prices and terms will remain in effect until a contract has

been executed.

1.8 Public Records:

Proposers may choose to also provide one (1) redacted .pdf proposal (as one single file), excluding any

information that is not subject to disclosure under the Colorado Open Records Act (“CORA”), such as trade

secrets, privileged information and confidential commercial, financial, geological or geophysical data exempt

from public disclosure under C.R.S. §§ 24-72-204(3)(a)(IV). Statements that the entire proposal is confidential

will not be honored. After the Notice of Award has been issued, all information submitted in response to this

request for proposal (RFP) may be publicly disclosed if required under the CORA. If provided, the redacted

electronic copy will be used to satisfy CORA requests. Proposers that do not provide a redacted electronic

copy will have their non-redacted electronic copy used to satisfy CORA requests. Larimer County will

endeavor to keep the non-redacted proposal, separate and apart from the redacted proposal subject to the

provisions of CORA or Order of Court.

1.9 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado

711. “Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be

unavailable if advance notice is not provided.

1.10 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

Domestic Preferences (2 CFR 200.322)

When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may

provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United

States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured

products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders

under Federal awards.

For projects involving infrastructure—whether or not infrastructure is the primary purpose—the stricter of the

Domestic Preference or Buy America requirements will apply (see below).

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Buy America Preferences for Infrastructure Projects (2 CFR 184):

When federal funds are used;

• All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting

through coatings).

• All manufactured products must be produced in the U.S., with more than 55% of total component costs

coming from U.S. sources.

• All construction materials (non-ferrous metals, plastic and polymer products, glass, fiber optic cable

(including drop cable), optical fiber, lumber, drywall, engineered wood) must be manufactured in the

U.S.

• Cement, aggregates (sand, gravel, stone), and aggregate binding agents are excluded and not subject

to Buy America.

Recovered Materials Requirement (2 CFR 200.323):

Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as

amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items

(40 CFR Part 247) that contain the highest practicable percentage of recovered materials, consistent with

satisfactory competition. This applies when the item’s purchase price exceeds $10,000 or when County

purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include paper

products, vehicular products, construction and transportation products, park and recreation products,

landscaping products, non-paper office products, and miscellaneous products.

The Proposer certifies that by submitting an offer, neither the contractor nor subcontractors, the organization

nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal

government and do not appear on the Excluded Parties List System (EPLS) maintained by the General

Services Administration (GSA).

2. PROJECT OVERVIEW:

Larimer County (“County”) intends to enter into an agreement with one (1) or more Contractor(s) to perform

woody biomass removal, reduction, and hauling services on woody biomass generated from forestry, wildfire

mitigation, and hazardous fuels treatments throughout Larimer County. The County has a number of treatment

activities planned over the next 4-5 years as a part of Federally-Funded grants.

“Woody biomass” is defined as the by-product of forest wildfire mitigation and hazardous fuels

treatments and may be in the form of logs of varying diameters, root balls, and/or residual slash (i.e. limbs,

smaller branches, needles, etc.).

This woody biomass may be in piles in close proximity to permanent or temporary roads, throughout a

treatment site not near a road, or may be on varying terrain and slopes; the woody biomass may also be

located on public or private property with limited access.

3. QUALIFICATIONS:

Qualifications, at a minimum, include the following items. Proposals are to clearly document explicitly how

each of the following qualifications have been met.

1. Contractor must have a proven track record of successful completion of similar projects, with at least two

(2) completed within the past five (5) years.

2. Contractor must have all necessary licenses required to perform the work.

3. Contractor must have the machinery and workforce to perform woody biomass reduction, removal, and/or

hauling services (use of subcontractors are allowed).

4. Contractors with experience in woody biomass reduction, removal, and/or hauling in mountainous terrain

are preferred.

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4. SCOPE OF WORK:

The Contractor at a minimum, will provide, perform, and/or furnish the following:

1. The Contractor will perform reasonable, cost-effective and efficient removal, reduction, hauling, and

disposal of woody biomass generated from project activities, as directed by the County.

2. The Contractor will provide services at a location only after receiving both an authorized Work Order and a

Notice-To-Proceed.

3. The Contractor must respond to Work Order request within 10 calendar days; a sample Work Order is

published with this RFP; see Attachment C for an example.

4. The Contractor must be able to mobilize resources, be onsite, and ready to begin work within 30 calendar

days of receiving an authorized Notice-To-Proceed.

5. The Contractor will ensure that all work follows local, State, and Federal laws, ordinances, and

requirements.

6. The Contractor is responsible for all necessary licenses, permissions, permits, and fees associated with the

work performed.

7. The Contractor will ensure that no equipment or personnel are operating beyond the locations and

properties specifically approved by the County.

8. The Contractor must operate within the requirements of the Occupational Safety and Health Act, Manual

on Uniform Traffic Control Devices and all other applicable federal and state laws, rules, and regulations.

9. The Contractor is solely responsible to assure the safety of contract personnel in all contract activities that

they and their subcontractors perform.

10. The Contractor will provide and take necessary measures to protect the public and Larimer County

personnel during their activities, which may include (but are not limited to):

10.1.

Providing for flag person(s), traffic control, crash attenuation, removal of unsafe equipment, and

removal of unsafe workers, as required.

11. County or County-contracted work crews may engage in work in the same or adjacent work areas as the

Contractor or its subcontractors.

12. The Contractor must perform work so as not to interfere with the normal operations of the County, State,

and/or Federal functions, and/or violate existing regulations of these or other regulatory agencies.

13. The Contractor will coordinate and adjust their operations to facilitate the maximum efficiency of all

resources as directed by the County.

14. The Contractor will exercise due care and perform work in a manner to prevent or minimize any damage to

trees, shrubs, landscaping, sidewalks, streets/roads, facilities and general property.

15. The Contractor must repair any damages caused by the Contractor in a timely manner at no expense to

the County.

16. The Contractor will provide all expertise, personnel, tools, materials, equipment, transportation,

supervision, and all other services and facilities necessary to execute and complete the timely removal,

hauling, and disposal of the woody biomass.

17. The Contractor will provide to the County a single point of contact (and an alternate) to coordinate all

removal, hauling, and disposal activities.

18. The Contractor must be responsive to the Larimer County Project Manager and provide updates or

communications in a reasonable fashion, or as requested.

19. The County reserves the right to approve all sub-contractors hired by the Contractor and to require the

Contractor to dismiss a subcontractor upon County request.

20. The Contractor must prepare and submit invoices on a per Work Order basis and may not submit invoices

more frequently than monthly.

21. The Contractor will provide to the County an Event Report, after successful completion of each job as

defined by its associated Work Order, including all relevant information such as (but not limited to): the

amount of material removed, hauled and disposed; a general description of the methods utilized for the

removal, hauling and disposal.

22. No retainer will be paid to the Contractor in order to keep the contract in effect.

23. The Contractor must meet all scope and timeline deliverables and must ensure no cost overruns.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Due Date	Number	Title	Documents	Contact
2026-09-18	P26-15	Woody Biomass Removal and Hauling Services	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Woody Biomass Removal and Hauling Services

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See also