RFQ26-06 On Call Professional Services

REQUEST FOR QUALIFICATIONS
Date: September 18, 2026
To: Qualified Consulting Firms
Re: RFQ 26-06, Request for Qualifications for On Call Professional Services
The City of Dunwoody (City) is seeking proposals to respond to a Request for Qualifications (RFQ)
from qualified consulting firms for RFQ 26-06, On Call Professional Services to provide engineering
and related services for the Public Works Capital Projects and Stormwater Division.
Schedule of Bid Activities
RFQ No. 26-06 Issued September 18, 2026
Non-Mandatory Pre-proposal Meeting September 25, 2026, at 11:00 a.m. EST
Deadline for Submission of Written Questions October 2, 2026, at 2:00 p.m. EST
Last Day for Addendum Publication October 16, 2026, at 3:00 p.m. EST
Proposal Deadline October 23, 2026, at 12:00 p.m. EST
The City reserves the right to adjust the schedule as is necessary and will be posted by Addenda.
Firms that respond to this RFQ and are determined by the City to be sufficiently qualified may be
deemed eligible for a contract award and/or invited to an interview for these services. All Proposers
to this RFQ are subject to instructions communicated in this document and are cautioned to
completely review the entire RFQ and follow instructions carefully. The City, at its discretion, reserves
the right to reject any or all RFQ responses, and to waive technicalities and informalities for any
reason. Clarification of information may be requested by the city.
The City, at its sole discretion, may request formal presentations and interviews that are deemed to
best meet the City's requirements, taking into consideration all criteria listed in the RFQ. The formal
presentation or interview will be at the Proposer's expense and at the City's designated location.
An award, if made, will be made to the responsible and responsive Proposer(s) whose proposal(s)
the City determines, in its sole discretion, to be most advantageous to the City, with price and all
other evaluation factors considered.
Pricing shall remain firm for the initial term of the contract. At the City's discretion, the City may
consider an annual rate adjustment upon the Contractor's written request, subject to review,
approval, and mutual written agreement.
Late proposals will not be considered. Proposals received after the deadline will be
filed unopened.

Scope of Work: Refer to Exhibit A
Questions: All questions shall be directed by email to purchasing@dunwoodyga.gov and
reference RFQ 26- 06 in the subject line. See Schedule of Bid Activities Table for date and time for
the Deadline for the Submission of Written Questions.
Submittal Requirements: Proposals are legal and binding when submitted. Proposals will not be
accepted by facsimile or e-mail. See Schedule of Bid Activities Table for date and time for the
Deadline for the Submission of the proposal to the following address:
City of Dunwoody Purchasing
4800 Ashford Dunwoody Road
2nd Floor
Dunwoody, Georgia 30338
The proposal shall include one (1) sealed envelope containing a thumb drive with three (3) electronic
folders. The outside of the envelope shall be clearly marked with the firm's legal name and "RFQ 26-
06, Request for Qualifications for On-Call Professional Services. The three electronic folders
shall be labeled as below and contain the following:
* Folder 1 - A technical proposal in PDF format meeting the requirements of the RFQ.
* Folder 2 - A separate Proposal Rate Schedule for each proposed Service Category,
submitted in PDF format using the form provided in Appendix A. Proposal Rate Schedules
will NOT be considered as part of the evaluation process; however, they will serve as the
basis for establishing rates under the On-Call Professional Services Contract.
* Folder 3 - An Acknowledgement Form in PDF format utilizing the Acknowledgement Form
within the RFQ. Failure to submit the Acknowledgement Form in a separate folder may
result in the proposal being deemed non-responsive.
Pre-Proposal Meeting: A non-mandatory pre-proposal meeting will be held virtually via Microsoft
Teams at 11:00 am on September 25, 2026, to provide interested firms an opportunity to ask for
clarification on project or proposal requirements. Registration is not required but all are invited to
join the meeting using the meeting login information below.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/277670466056150?p=uuAgw6A211fWaihU5v
Meeting ID: 277 670 466 056 150
Passcode: Ma7f8eZ6
Questions raised during the Pre-Proposal Meeting and submitted during the Question Period will be
addressed in a written addendum. Refer to the Schedule of Bid Activities table for the deadline for
publication of addenda.
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INSTRUCTIONS TO PROPOSERS
1. General Information
1.1. To ensure the proper and fair evaluation of proposals, the City highly discourages
any oral communication initiated by a Proposer or its agent to an employee of the
City evaluating or considering the proposal during the period of time following the
issuance of the solicitation document, the opening of proposals and prior to the
time a decision has been made with respect to the Contract award. An appropriate
Purchasing employee of the City may initiate communication with a Proposer in
order to obtain information or clarification needed to develop a proper and
accurate evaluation of the proposal. Any communication initiated by Proposer
during evaluation should be submitted in writing and delivered to the City of
Dunwoody, Purchasing Office, 4800 Ashford Dunwoody Road, Dunwoody, Georgia
30338, or by e-mail to purchasing@dunwoodyga.gov. Unauthorized
communication by the Proposer may disqualify the Proposer from consideration.
1.2. The Contract, if awarded, shall not be construed to create unto the Consultant any
exclusive rights with respect to any of the City's requirements. The City may in its
sole discretion award any additional or similar services to any third party, or if the
Contract is for the provision of services, the City may elect to perform all or a
portion of the services by its own employees.
1.3. The City of Dunwoody is committed to environmental sustainability. The city
believes we have a unique opportunity to further expand our leadership in the area
of environmentally preferable purchasing, and through our actions, elicit changes
in the marketplace. By further incorporating environmental considerations into
public purchasing, the City of Dunwoody will positively impact human health and
the environment, remove unnecessary hazards from its operations, reduce costs
and liabilities, and improve the environmental quality of the region. As such the city
encourages the incorporation of environmental sustainability into proposals.
1.4. If the successful Proposer intends to provide any services through another
company, the successful Proposer must serve as the City's prime Contractor and
shall have full responsibility to the City for all obligations under the Contract.
2. Terms and Conditions
2.1. Acknowledgement Form. The City's terms and conditions outlined in the Proposal
Documents are the basis of the final Contract with the selected Proposer, with
minimal or no substantial alterations. Any exceptions to these terms must be
formally documented by the Proposer in writing, accompanying the
Acknowledgement of Addendum Form as located Appendix A. These exceptions
should be detailed, with justifications provided for each, alongside proposed
alternative language where applicable.
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2.1.1. The submission of the Acknowledgement Form and the associated list of exceptions
enable the City to rectify any technical or contractual inadequacies, ambiguities, or
inconsistencies within the contract and related documents that may be unlawful,
imprudent, overly restrictive to competition, or otherwise unsuitable. Proposers must
address each term or condition individually, rather than replacing entire agreements
or sets of terms. It is important to note that the Acknowledgement Form will not
influence the proposal evaluation process; it serves solely as a reference for Contract
Execution.
2.2. RFQ Amendments and Addendum. The City reserves the right to amend this RFQ
prior to the due date. All amendments, addendum and additional information will
be posted to the City's Purchasing website, Purchasing | City of Dunwoody.
Other than during the pre-proposal meeting, the City shall not be required to
provide to any Proposer verbal interpretations as to the meaning of any portion of
the Proposal documents. Requests for interpretation, clarification or correction of
Proposal documents, forms or other material in this Proposal Package shall be
made by e-mail to purchasing@dunwoodyga.gov prior to the deadline stated in
Schedule of Bid Activities. Prior to submitting the proposal, it shall be the
responsibility of each Proposer to verify the issuance of addendum(s) and
inclusion of the Acknowledgement of Addendum Form (See Appendix A).
2.3. Cost for Preparing Proposals. Each Proposer's response shall be at the sole cost
and expense of the Proposer and such Proposer shall have no right or claim against
the City for costs, damages, loss of profits, or to recover such costs, damages, or
expenses in the event the City exercises its right to reject any or all proposals or to
cancel an award pursuant to a provision hereof for any reason.
2.4. Withdrawal of Proposal. No proposal may be withdrawn after it is submitted
unless the Proposer makes a request in writing and such request is confirmed as
received prior to the day and time set for proposals deadline. No proposal may be
withdrawn after the scheduled proposal deadline for a period of sixty (60) calendar
days. Any Proposer withdrawing or attempting to withdraw its proposal prior to the
expiration of the sixty (60) calendar day period shall be obligated to reimburse the
City for all its costs incurred in connection with such withdrawal or attempted
withdrawal including, without limitation, any increased costs for procuring the
goods or services from another Proposer or all costs of advertising and re-procuring
the goods or services, and all attorneys' fees, in addition to payment of City's other
damages. Proposer's submission of a proposal shall be deemed the Proposer's
acknowledgment of and an agreement to the provisions of this Section.
2.5. Disqualification of Proposers. Any of the following causes may be considered as
sufficient for the disqualification of a Proposer and the rejection of its proposal:
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* Submission of more than one proposal for the same work, or participation
in more than one proposal for the same work as a partner or principal of the
Proposer, by an individual, firm, partnership or corporation, under the same
or different names, or by Proposers which are affiliates, either at the time of
submittal, or at the time of award. For purposes of this section, the term
"affiliates" means firms, partnerships, corporations or other entities under
common control.
* Evidence of collusion between or among Proposers.
* Evidence, in the opinion of the City, of Proposer(s) attempting to manipulate
the proposal pricing for its own benefit (e.g. pricing resulting in a failure of
the City's ability to enforce the Contract or impose the remedies intended
following breach by Contractor).
* Being in arrears on any of its existing contracts with the City or in litigation
with the City or having defaulted on a previous contract with the City.
* Poor, defective or otherwise unsatisfactory performance of work for the City
or any other party on prior projects which, in the City's judgment and sole
discretion, raises doubts as to Proposer's ability to properly perform the
work.
* Any other cause which, in the City's judgment and sole discretion, is
sufficient to justify disqualification of Proposer or the rejection of its
proposal.
* The City has adopted a policy which addresses, among other things, the
obligations of the City's employees with respect to interest in business
entities, unauthorized compensation and acceptance of gifts. Please be
aware that any act by a Proposer that could cause a city employee to violate
the policy is sufficient cause for the denial of the right of the Proposer to
propose on any contract or sell any materials, supplies, equipment, or
services to the City for a period of time that is determined by the City
Manager.
* A proposal may be considered irregular and may be rejected if it is
improperly executed, shows omissions, alterations of form, additions not
called for, unauthorized conditions, or limitations, or unauthorized alternate
proposals, contract references, other certificates, affidavits, statements, or
information required to be included with proposals, including, but not
limited to, the Proposer's prices, or contains other irregularities of any kind.
2.6. Public Records/Public Meetings. All documents submitted to the City as a part of
or in connection with a proposal may constitute public records under Georgia law
regardless of any person's claim that proprietary or trade secret information is
contained therein. By submission to the City, Proposers waive any declaration that
their entire response to be proprietary information. Proposals and all related
correspondence are subject to the Georgia Open Records Act and may be provided
to anyone properly requesting same, after contract award. The city cannot protect
proprietary data submitted in vendor proposals unless provided for under the open
records law. In the event, the Proposer deems certain information to be exempt
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from the disclosure requirements, the proposal must specify what content is
considered exempt and cite the applicable provision of the law to support that
assessment. In the event such information is requested under the open records
law, the proposer's assessment will be examined by the City Attorney who will
make a determination. The decision to withhold or release the information will be
at the City's sole discretion.
2.7. Contract Execution. The Proposer to whom the Notice of Intent to Award is given
shall, within twenty (20) business days of the date of the Notice of Intent to Award,
execute and/or deliver the following to the City: the executed Contract, a copy of
the Proposer's valid business or occupational license, Certificate of Insurance and
all other documents and information required by the Contract Documents.
The Contract shall not be binding upon the City until it has been executed by the
City and a copy of such fully executed Contract is delivered to the Proposer. The
City reserves the right to cancel the award without liability to any Proposer at any
time before the Contract has been fully executed by the City and delivered to the
Proposer. Accordingly, the Proposer is hereby warned that it should not commence
performance or incur costs or expenses in connection with the Contract
obligations until it has been delivered a final, fully executed copy of the Contract
with a written Notice to Proceed.
A Proposer's failure to timely fulfill its obligations under this section shall be just
cause for withdrawal of such Notice of Intent to Award. In such a case, a Notice of
Intent to Award may then be issued to the next ranked Proposer or all proposals
may be rejected and the RFQ re-advertised. In such event, the City shall be entitled
to receive its damages and costs, including, but not limited to, its attorneys' fees
caused by or in connection with a Proposer's failure to fulfill its obligations under
this paragraph. A Proposer's liability for failing to timely fulfill the obligations stated
in this paragraph shall be the same as withdrawing its proposal.
2.8. Subconsultant Contract. These Contract Documents shall not be construed as
creating any contractual relationship between any subconsultant and the City. The
Proposer shall be fully responsible to the City for the acts and omissions of a
subconsultant and of persons employed by said subconsultant to the same extent
that the Proposer is liable to the City for acts and omissions of persons directly
employed by it.
2.9. Georgia Sales Tax. The city is a governmental agency and a political subdivision
under Georgia law. Purchases by the City under this Contract are exempt from
sales tax. City tax exempt number is not required for a municipality. No purchase
made by any entity is qualified to be exempt other than those made directly by the
City. The City's sales tax exemption does not apply to goods or services purchased
or consumed by a Proposer for which the Proposer is deemed to be the ultimate
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consumer in connection with the fulfillment of its Contract obligations, and the
City shall have no liability for such taxes.
2.10. Familiarity with Laws. All Proposers and Consultants are presumed to be familiar
with and shall observe all Federal, State, Title VI, and local laws, ordinances,
codes, rules and regulations, including, without limitation, the City's rules and
regulations, that may in any way affect work herein specified. Ignorance on the part
of the Proposer shall in no way relieve Proposer from any such responsibility or
liability. Proposers' compliance with requirements of O.C.G.A. 13-10-91 and Rule
300-10-1-.02, if applicable, will be attested.
2.11. Minority Business Policy. City of Dunwoody encourages all minority business
enterprises to compete for, win, and receive contracts for goods, services, and
construction. The City encourages all Proposers to subcontract portions of any
City contract to minority business enterprises, however there is no minimum
Disadvantage Business Enterprise (DBE) or Minority and Women Business
Enterprise (MWBE) requirements for this project and will not be considered during
the evaluation process.
2.12. Insurance. The Consultant shall obtain, maintain and furnish the City with a
Certificate(s) of Insurance from licensed companies doing business in the State of
Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City covering:
2.12.1. Statutory Workers' Compensation Insurance Employers' Liability:
a. Bodily Injury by Accident - $500,000 each accident
b. Bodily Injury by Disease - $500,000 policy limit
c. Bodily Injury by Disease - $500,000 each employee
2.12.2. Commercial General Liability Insurance
a. $1,000,000 limit of liability per occurrence for bodily injury and property
damage Owner's and Contractor's Protective with a $2,000,000 general
aggregate limit.
b. Blanket Contractual Liability
c. Products/Completed Operations Insurance
d. Broad Form Property Damage
e. Personal Injury coverage
f. Include Additional Insured Status for the City of Dunwoody
g. Provide Waiver of Subrogation in favor of the City of Dunwoody
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2.12.3. Auto Liability Insurance
a. $1,000,000 limit of liability per occurrence for bodily injury and property
damage
b. Comprehensive form covering all owned, non-owned, leased, and hired
vehicles
c. If no owned autos, must provide proof of hired and non-owned auto liability
d. Include Additional Insured Status for the City of Dunwoody
e. Provide Waiver of Subrogation in favor of the City of Dunwoody
2.12.4. Umbrella Liability Insurance
a. $1,000,000 limit of liability
b. Coverage at least as broad as primary coverage as outlined under Items 1, 2
and 3 above
c. Confirm General, Automobile and Employers Liability are included as
underlying policies
2.12.5. Professional Liability Insurance (Errors and Omissions)
a. $1,000,000 per claim/$1,000,000 aggregate limit
2.13. The Certificate of Insurance shall show the insurance coverage listed above and
shall be filed with the City's executed Contract. The Certificate of Insurance must
contain a provision that the coverage provided under the policies will not be
cancelled or modified or the limits thereunder decreased unless at least thirty (30)
days prior written notice has been given to the City.
2.14. The City of Dunwoody, Georgia, and its subcontractors and affiliated companies,
their officers, directors, employees shall be named on the Certificates of Insurance
as additional insured and endorsed onto the policies for Comprehensive General
Liability, Automobile Liability and Umbrella Liability insurance maintained
pursuant to this Contract in connection with liability of the City of Dunwoody and
their affiliated companies and their officers, directors and employees arising out of
Contractor's operations. Copies of the endorsements shall be furnished to the City
upon execution of this Agreement.
2.15. Such insurance is primary insurance and shall contain a Severability of Interest
clause as respects each insured. Such policies shall be non-cancelable except on
thirty (30) days written notice to the City. Any separate insurance maintained in
force by the additional insured named above shall not contribute to the insurance
extended by Contractor's insurer(s) under this additional insured provision.
Certificate Holder should read:
City of Dunwoody
4800 Ashford Dunwoody Road
Dunwoody, GA 30338
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2.16. Indemnification. Proposer shall be responsible for and shall indemnify and hold
City harmless from any and all claims, demands, costs, damages and expenses of
whatever nature (including, without limitation, attorney's fees) relating to or arising
from (a) Proposer's breach of any of the representations and warranties contained
herein; (b) Proposer's failure to follow City's specifications; (c) Proposer's other
breach of the terms hereof; or (d) any other act(s) or omissions(s) of Consultant, its
employees, independent contractors, agents, and suppliers.
Technical Requirements and Proposal Instructions
3. General Contract Information
3.1. The City anticipates awarding On-Call Master Contracts to one or more qualified
firms within each service category. The City will solicit quotes for individual
projects using the contracted rate schedules. Task Orders will be issued on a
project-by-project basis, as determined by the City.
4. Proposal Format
4.1. To facilitate a thorough and consistent evaluation, each technical proposal shall
be formatted on 812-inch by 11-inch paper using a font size no smaller than 11-
point. Proposals shall be organized and numbered to correspond with the
evaluation criteria in Section 5.
4.2. The cover page, tab dividers, reference projects, and required forms included in
Appendix A will not count toward the nine-page limit. Supplemental materials or
additional pages beyond the stated page limit, other than the excluded items listed
above, will not be reviewed and may result in the proposal being deemed non-
responsive to this requirement.
5. Bid Instructions
5.1. Cover Page - Each proposal shall include a Title Page. The Title Page should identify
the project name, RFQ Solicitation No., the name of the firm's full legal name,
address, telephone number, and the primary contact person's name, telephone
number, and email address. All pages of the proposal must be consecutively
numbered starting after the cover page not including the cover page.
5.2. Administrative Requirements
4.2.1. Basic Company Information. Company name, Company Headquarter Address.
4.2.2. Contact Information. Primary Point of Contact Name and all contact information
(telephone number and email address). This will be the individual with whom the
city will direct all communications.
4.2.3. Company website. (if available).
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4.2.4. Georgia Addresses. Identify and provide address(es) for the office(s) located in
the State of Georgia.
4.2.5. Staff. List the number and disciplines of staff members employed in each office
in the State of Georgia.
4.2.6. Ownership. Provide form of ownership, including state of residency or
incorporation, and number of years in business.
The Administrative Requirements is limited to one (1) page.
5.3. Project Manager and Key Team Leads Experience and Qualifications.
4.3.1. Provide an Organizational Chart that includes all proposed Service Categories
limited to 1-page. An 11x17 page format may be used.
4.3.2. Provide qualifications and experience summaries for the proposed Project
Manager and Key Team Leaders (KTLs), including education, professional
registrations, relevant engineering experience, relevant project-management
experience, and experience supporting public-sector on-call contracts and/or
municipal projects.
4.3.3. Total years of relevant experience and years with the firm.
4.3.4. Representative project experience, identifying the project name, client, date of
performance, the individual's specific role, and the actual work performed.
4.3.5. Registration type, license or registration number, and state(s) of registration.
4.3.6. Other relevant information demonstrating the individual's ability to successfully
perform the requested services, such as specialized training, certifications,
technical expertise, leadership roles, or experience with comparable on-call
assignments.
4.3.7. Full resumes for all key personnel may be included in the Appendix of the Proposal
of Qualifications. Appendix resumes will not count toward the page limits;
however, they may not be considered during scoring of this section.
The Project Manager's Experience and Qualifications narrative is limited to one (1)
page.
Each Key Team Leader narrative is limited to one-half (1/2) page per individual.
5.4. Technical Approach
The Proposer's proposed Project Manager shall provide a narrative describing the approach
that will be used to manage City task orders from authorization through final completion and
closeout, if awarded a contract.
The narrative shall demonstrate the Project Manager's understanding of municipal-
government expectations and processes, including familiarity with applicable City codes,
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