CCSD EHS LSH MUSIC FURNITURE FOR BID HC-10-16-26A

Instructions & Specifications
The Columbia County School District (CCSD), 4781 Hereford Farm Road, Evans, Georgia
30809 is soliciting bids for music media shelving, equipment for purchase, inside delivery,
installation and removal of debris. Furniture installations for Evans High School 4550 Cox
Road, Evans GA 30809 and Lakeside High School 533 Blue Ridge Drive, Evans GA 30809.
The request number is HC-10-16-26A.
* Questions before end of day October 5, 2026
* Bid responses are due no later than 2:00 p.m. on October 16, 2026
* Estimated award Before End of October
The Columbia County School District will accept bids sent by email. Bidders are to consider
emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email
accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be
received. Electronic Signatures will be accepted on bids.
Please read all bid documents carefully. It shall be the sole responsibility of the Bidder to
seek clarification from CCSD in sufficient time prior to the bid closing date and time to
resolve any questions or misunderstandings that may arise regarding the attached bid.
The CCSD would prefer to award one contract to one Bidder on an "all or nothing" basis as
a result of this bid request. However, Bidders will not be disqualified solely on the fact that
they choose to "No Bid" certain line items. As such, CCSD reserves the right, at its sole
discretion, to award more than one contract to more than one Bidder for select items or
any group of items if the CCSD determines that such action is in the best interest of the
Columbia County School District. As part of its award decision, the CCSD reserves the right
to waive any and all informalities, specifications, bid conditions and/or any other bid
technicality, if the CCSD considers such action to be in the best interest of the Columbia
County School District.
The quantities listed are estimates. All unit prices shall be FOB Destination. "Inside"
delivery and shall include, as a minimum, delivery, unloading, un-boxing, assembly,
placement in designated areas, and the removal and off-site disposal of all waste materials
(e.g., boxes, packing material, etc.). Install on 1st floor, there will be no access to elevators
or loading dock.
If you decide not to bid a specific item, enter "NO BID" or leave blank the respective unit
price field.
Unless stated in the specification, ALL item specifications shall be understood to mean "or
equal". Where a make and model number is referenced, it shall be understood that it is

Columbia County School District
Furniture Installations EHS LSH
HC-10-16-26A
provided to describe the minimum type and quality of the item being bid and is intended to
be descriptive and not restrictive. Where a reference make and model is specified, unless
otherwise specified, it shall also be understood such specification also describes the
minimum acceptable warranty that will permitted for any items proposed in response to
this BID. All proposed alternate makes and models must be indicated on the Bid Input
Form and detailed specifications for all alternate makes / models shall be included as an
attachment to your Bid. Failure to specify the make/model for any proposed alternates
and/or to supply alternate specifications may result in disqualification of your Bid. If the
descriptive material or specification provided for an alternate item is insufficient for CCSD
to determine that the item is "equal" in construction and quality to the referenced Model,
your Bid may be considered non-responsive and may result in disqualification of your Bid.
In accordance with the attached Terms and Conditions, CCSD may require access to
furniture samples, particularly where alternate furniture items have been proposed, on a
select basis prior to or immediately after any award resulting from this solicitation.
Should samples be requested, the Bidder must provide any samples at no charge to CCSD.
Alternate specifications, descriptions and/or catalogs provided previously to the CCSD will
not be considered as part of this solicitation. You must re-submit any such materials as
part of your BID response.
All bidders are being provided the same time and opportunity to request any additional
information or clarification concerning this bid in advance of the specified bid due date
and time. Therefore, failure to seek such information or clarification prior to the bid
closing shall all be deemed to have been fully asked and answered in advance of the bid
closing. All questions or request for information relating to this solicitation shall be
directed to the attention of Hudson Chandler, by telephone at 706-541-2723 x5108, by
email at Hudson.Chandler@ccboe.net.
By submitting a proposal, the Proposer certifies that, to the best of its knowledge and
belief: (1) the prices in this proposal have been arrived at independently without collusion,
consultation, communication, or agreement, for the purposes of restricting competition,
as to any matter relating to such prices with any other Proposer, or to any competitor or
with any officers, agents or employees of the CCSD; and (2) unless otherwise required by
Federal or Georgia Law, the prices which have been offered in this proposal have not been
knowingly disclosed by the Proposer and will not be knowingly disclosed by the Proposer
prior to opening, directly or indirectly, to any other Proposer or to any other competitor;
and (3) no attempt has been made or will be made by the Proposer to induce any other
person, partnership or corporation to submit or not submit a proposal for the purpose of
restricting competition.

Columbia County School District
Furniture Installations EHS LSH
HC-10-16-26A
ANY DISCUSSIONS REGARDING PRICE WITH CCSD EMPLOYEES OR OTHER PROVIDERS
PRIOR TO THE BID OPENING IS EXPRESSLY FORBIDDEN AND WILL RESULT IN
DISQUALIFICATION OF YOUR BID.
THE FOLLOWING BID DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPOSAL.
FAILURE TO PROVIDE ALL REQUIRED PROPOSAL DOCUMENTS MAY RESULT IN
DISQUALIFICATION OF YOUR PROPOSAL.
* Bid input form
* Business References Form (1-Page)
* Warranty Information
* Details of any alternate parts being proposed including list of colors
* Pricing and detail of bid alternate assemblies

Business References Form
Company Name: _________________________________________________________________
Authorized Signature: ____________________________________________________________
Title: _________________________________ Date: _____________________________________
Number of years Company has operated under present name:
References For Similar Goods and/or Services And Approximate Contract Size:
Company or Business Name Address Contact/Telephone Number
Email
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Bid responses that are incomplete or contain less than three (3) business references
may not be considered for award.

room
Alt Make
school room # name Make part # descrip Alt Part # unit price qty Total Cost
96 Gallon, 5 Shelves, 2 Doors, Manual
Close, Paint Safety Cabinet, Yellow -
LSH 3034.5 Shop/Prop Eagle YPI62X YPI62X 1 0
Wenger GearBoss Shelving Starter Bay
LSH 3034.5 Shop/Prop Corp. 241C025.101 (48Wx96H) 3 0
Wenger
LSH 3034.5 Shop/Prop Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 6 0
Costume Wenger GearBoss Shelving Starter Bay
LSH 3035 Storage Corp. 241C025.101 (48Wx96H) 4 0
Costume Wenger
LSH 3035 Storage Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 12 0
VEVOR Z Rack Industrial Grade Z Base
Garment Rack Height Adjustable Rolling
Z Garment Rack Sturdy Steel Z Base
Model Clothing Rack with Lockable Casters for
Costume Lowes or #SCSYZ60165180 Home Clothing Store Display Orange (3
LSH 3035 Storage similar 1433V0 Sets) 1 0
chorus Wenger GearBoss Shelving Starter Bay
LSH 3044.3 storage Corp. 241C025.101 (48Wx96H) 2 0
chorus Wenger
LSH 3044.3 storage Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 6 0
Strings Turner
LSH 3028 Orchestra Keyboards Kawai CN201 88 Note Keyboard 1 0
Strings Wenger Single rack accommodates 16
LSH 3028 Orchestra Corp. Violin/ Viola Rack instruments 1 0
Strings Hertz Times-2 Rotary Music Library Filing
LSH 3028 Orchestra Furniture AUR-171A System - 7-Tier Adder 1 0
0

room
Alt Make
school room # name Make part # descrip Alt Part # unit price qty Total Cost
Hertz Times-2 Rotary Music Library Filing
EHS 3404 Band Furniture AUR-171A System - 7-Tier Adder 4 0
Wenger GearBoss Shelving Starter Bay
EHS 3404 Band Corp. 241C025.101 (48Wx96H) 3 0
Wenger
EHS 3404 Band Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 9 0
Wenger
EHS 3404 Band Corp. 049E100 Tuba/Sousaphone Wall Bracket 8 0
Wenger Tuba & Sousaphone Tuba & Sousaphone Mobile
EHS 3404 Band Corp. Mobile Storage Rack Storage Rack 5 0
Practice Wenger GearBoss Shelving Starter Bay
EHS 3404.3 (Band) Corp. 241C025.101 (48Wx96H) 2 0
Practice Wenger
EHS 3404.3 (Band) Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 6 0
Chorus Hertz Times-2 Rotary Music Library Filing
EHS 3402.2 Storage Furniture AUR-171A System - 7-Tier Adder 2 0
Chorus Wenger GearBoss Shelving Starter Bay
EHS 3402.2 Storage Corp. 241C025.101 (48Wx96H) 2 0
Chorus Wenger
EHS 3402.2 Storage Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 6 0
96 Gallon, 5 Shelves, 2 Doors,
Scene Manual Close, Paint Safety
EHS 3407 Shop Eagle YPI62X Cabinet, Yellow - YPI62X 1 0
Scene Wenger GearBoss Shelving Starter Bay
EHS 3407 Shop Corp. 241C025.101 (48Wx96H) 2 0
Scene Wenger
EHS 3407 Shop Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 6 0
VEVOR Z Rack Industrial Grade Z
Base Garment Rack Height
Adjustable Rolling Z Garment Rack
Sturdy Steel Z Base Clothing Rack
Costume/ Model with Lockable Casters for Home
Prop Lowes or #SCSYZ60165180 Clothing Store Display Orange (3
EHS 3308.1 Storage similar 1433V0 Sets) 1 0
Costume/
Prop Wenger GearBoss Shelving Starter Bay
EHS 3308.1 Storage Corp. 241C025.101 (48Wx96H) 3 0
Costume/
Prop Wenger
EHS 3308.1 Storage Corp. 241C019.100 GearBoss Shelving Shelf (48x30.5) 9 0
0