26ITB1639829A-ST Food Services for Superior Court

INVITATION TO BID 26ITB1639829A-ST
FOOD SERVICES
For
SUPERIOR COURT
BID ISSUANCE DATE: Thursday, September 17, 2026
BID DUE DATE AND TIME: Tuesday, October 13, 2026 at 11:00A.M.
PRE-BID CONFERENCE DATE: Tuesday, September 29, 2026 at 1:00 P.M.
PURCHASING CONTACT: Shondra Turner at (404) 612-1100
E-MAIL: shondra.turner@fultoncountyga.gov

TABLE OF CONTENTS
Invitation to Bid
Section 1 - Instructions to Bidders
1. Contract Documents
2. Bid Preparation
3. Receipt and Opening of Bids
4. Addenda and Interpretations
5. Site Examination
6. Bidder's Modification and Withdrawal of Bids
7. Insurance and Risk Management Requirements
8. Right to Reject Bids
9. Applicable Laws
10. Examination of Contract Documents
11. Bid Evaluation
12. Award Criteria
13. Disqualification of Bidders
14. Basis of Award
15. Professional Licenses
16. Wage Clause
17. Notice of Award of Contract
18. Execution of Contract Documents
19. Payment Terms
20. Joint Venture
21. Non-Collusion
22. Georgia Security and Immigration Compliance Act
23. Term of Contract
24. No Contact Provision
25. Authorization to Transact Business
26. Kick-Off Meeting
27. Right to Protest
28. Certificate of Acceptance
29. Exceptions to the County's Contract
30. Certification Regarding Debarment
31. Intergovernmental Cooperative Procurement Statement
32. Bid General Conditions
Section 2 - Bid Form
Section 3 - Scope of Work and Technical Specifications
Section 4 - Insurance and Risk Management Provisions
Section 5 - Purchasing Forms
Section 6 - Contract Compliance Requirements
Section 7 - Exhibits
Section 8 - Sample Contract

INVITATION TO BID
26ITB1639829-ST Food Services
Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for Food
Services must be electronically submitted to the Fulton County Department of Purchasing and Contract
Compliance via BidNet Direct, no later than 11:00 a.m., local time, on Tuesday, October 13, 2026.
SCOPE OF WORK
To provide prepared healthy breakfast, lunch and dinner options for Superior Court clients. The goal is to offer
nutritious meals that include fresh fruits and vegetables to support the overall well-being of the clients.
METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of
Ordinances and the specific method of source selection for the services required in this bid is Code Section
102-373, Competitive Sealed Bid.
BID DOCUMENTS
In order to obtain complete information about this solicitation, please click the link below where this document
and supporting documents can be downloaded, https://www.bidnetdirect.com/georgia/fultoncounty.
PURCHASING CONTACT
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by
submitting questions to:
Purchasing Contact Name: Shondra Turner
Email: shondra.turner@fultoncountyga.gov
Phone: 404-612-1100
PRE-BID CONFERENCE
A Pre-Bid Conference will be held via web-conference.
Date: Tuesday, September 29, 2026
Time: 1:00 P.M.
Link: https://zoom.us/j/94361442289?pwd=ZRc5OxVTCYObNLfF0ZZliI36dR0Lb0.1
MeetingID: 94361442289
Passcode: 915144
One tapmobile
+14703812552,,94361442289#,,,,*915144#US (Atlanta)
+14702509358,,94361442289#,,,,*915144#US (Atlanta)
The Pre-Bid Conference will be conducted for the purpose of explaining the County's bid process, the
specifications/technical documents; to provide non-binding verbal responses to questions concerning these bid
specifications; and, to discuss issues from the Bidders perspective. However, no verbal response provided at
the Pre-Bid Conference binds the County. Only those responses to questions submitted through BidNet Direct
and responded to by the County will be official.
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Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-Bid
Conference and will be addressed during the Pre-Bid Conference.
Any additional questions asked at the Pre-Bid Conference will be responded to in the form of an addendum
with the County's official responses.
Fulton County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Fulton County Government should be directed to Mario Avery,
Contract Compliance Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
VENDOR REGISTRATION
Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder's firm must
be a registered vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty in
order to submit a response to this ITBC. There is no charge to register, simply follow the
registration path and select the "Limited Access" option.
If you need any assistance registering or using the platform, please call BidNet's Support Team at 800-
835-4603 ext. 2 for assistance.
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SECTION 1
INSTRUCTIONS TO BIDDERS
The following provisions are hereby made a part of this Invitation to Bid. Any Contract awarded as the result of
this Bid shall be governed by the following terms and conditions.
1. CONTRACTDOCUMENTS
The Contract Documents include the Contract Agreement, Contractor's Bid (including all documentation
accompanying the Bid and any post-Bid documentation required by the County prior to the Notice of Award),
any Special Conditions, General Conditions, Supplementary Conditions, Specifications and addenda, together
with written amendments issued in accordance with the General Conditions on or after the date of the Contract
Agreement.
The Contract Documents shall define and describe the complete work to which they relate.
2. BIDPREPARATION
Bidders shall SUBMIT ONE (1) ORIGINAL, SIGNED AND DATED BID RESPONSE IN PDF FORMAT
ELECTONICALLY THROUGH BIDNET DIRECT (https://www.bidnetdirect.com/georgia/fultoncounty) on
the forms provided in the Bid Document.
All bids must be made on the bid forms contained herein and shall be subject to all requirements of the
Agreement Documents. All bids must be regular in every respect and no interlineations, excisions, or special
conditions shall be made or included in the bid by the Bidder.
Lump sum, unit price and extensions of unit prices must be entered in the appropriate spaces provided on the
Bid Schedule/Bid Form. Unit prices shall include an appropriate allocation of overhead and other indirect costs
so that the summation of unit price extensions and lump sum items represents the total bid amount. All blank
spaces must be typed or handwritten in blue ink on the "Original". All dollar amounts must be BOTH in writing
and figures and represent prices for the published scope of work without exceptions.
The County may, in its sole discretion, reject any bid determined as irregular, a conditional bid or any bid on
which there is an alteration of, or departure from the Bid Schedule attached.
Failure to execute the Bid Schedule/Bid Form documents may result in Bidder being deemed non-responsive
and cause rejection of the bid.
3. RECIEPT AND OPENING OF BIDS
Sealed bids will be received by the Fulton County Department of Purchasing & Contract Compliance
electronically via BidNet Direct as described above. All submitted bid responses will be electronically time and
date stamped at the time all documents are uploaded and received.
REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and upload as
required:
1. Bid Form
2. Acknowledgement of each Addendum
3. Purchasing Forms - All forms listed below must be completed and uploaded in the Exhibit 1, Purchasing
Forms envelope:
a. Form A: Georgia Security and Immigration Contractor Affidavit and Agreement
b. Form B: Georgia Security and Immigration Subcontractor Affidavit
c. Form C: Professional License Certifications
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d. Form D: Disclosure Form & Questionnaire
e. Exhibit A: Promise of Non-Discrimination
f. Exhibit B1: Schedule of Intended Subcontractor Utilization
g. Exhibit B2: Subcontractors & Suppliers Form
h. Exhibit C: Subcontractor Contact Form
i. Insurance and Risk Management Signature Page
Any bid responses received after the stated time and date will not be considered. It shall be the sole
responsibility of the bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or before
the stated time and date.
Bid(s) shall be publicly opened via web conferencing, with only the names and total bid price of the bidders
disclosed at the opening.
Date: Tuesday, October 13, 2026
Time: 11:15 A.M.
Web Conference Link: https://zoom.us/j/97377012088?pwd=N8EKA6iu27MREvpgih7IO-
QwYBFgBfO.1
4. ADDENDAANDINTERPRETATIONS
No interpretations of the meaning of the specifications or other pre-bid documents will be made to any Bidder
orally.
Bidders requiring clarification or interpretation shall submit question(s) via BidNet Direct website to the
designated Purchasing Representative. To be given consideration, requests must be received no later than
2:00 PM, Tuesday, October 6, 2026. The County will not respond to any requests, oral or written, received
after this date.
Only communications from firms that are in submitted via BidNet Direct website will be recognized by the
County as duly authorized expressions on behalf of Bidder(s). Any and all such interpretations and any
supplemental instructions to this solicitation will be in the form of written addenda to the specifications and
posted on BidNet Direct website.
Failure of Bidders to receive or acknowledge any addendum shall not relieve them of any obligation under the
Bid. All addenda shall become part of the Contract Documents.
5. SITEEXAMINATION
There will not be a scheduled site visit for this project. However, bidders are encouraged to visit the project
site on their own.
6.BIDDER'SMODIFICATIONANDWITHDRAWALOFBIDS
A Bidder may modify or withdraw its bid by written request, provided that the request is received by the County
prior to the bid due date and time at the address to which bids are to be submitted. Provided further, that in
case of an electronic request (i.e. facsimile, e-mail, etc.) a written confirmation thereof over the authorized
signature of the Bidder must be received by the County at the address to which original Bids are to be
submitted within three (3) calendar days after issue of the electronic message. Following withdrawal of its bid,
the Bidder may submit a new bid, providing delivery is affected prior to the established bid opening date and
time. No bid may be withdrawn after bid due date for sixty (60) calendar days.
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7. INSURANCEANDRISKMANAGEMENTREQUIREMENTS
Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are outlined in
Section 5 of this ITB.
Upon award, the successful Bidder must obtain at their expense, a Certificate of Insurance ("COI") with policy
limits equal to or greater than the limits outlined in Section 5. Proof of insurance must be provided to the
County prior to the start of any work activities/services as described in the bid documents. Any and all
insurance coverage(s) and/or bonds required under the terms and conditions of the contract shall be
maintained during the entire term of the contract, including any contract modifications thereto, and until all work
has been completed to the satisfaction of the County.
8. RIGHTTOREJECTBIDS
The County reserves the right to reject any or all bids and to waive informalities. No bids will be received after
the time set for opening bids. Any unauthorized conditions, limitations or provisions attached to the Bid, except
as provided herein, will render it informal and may cause its rejection. Unbalanced bids will be subject to
rejection. Any bidder may withdraw his/her bid, either personally or by telegraphic or written request, at any
time prior to the scheduled closing time for receipt of bids. Telegraphic or written requests for withdrawal must
be in the possession of the County prior to the closing time for receipt of bids.
9. APPLICABLELAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton County
shall apply. Protestors shall seek resolution of their complaints in the manner provided in the Fulton County
Purchasing Code 102-488 et. seq., incorporated by reference herein.
10.EXAMINATIONOFCONTRACTDOCUMENTS
Prospective bidders shall examine the contract documents and before submitting a bid, shall make a written
request to the County for an interpretation or correction of any ambiguity, in consistency or error therein which
could be discovered by a bidder. At the bid opening each bidder shall be presumed to have read and be
familiar with the contract documents.
11. BID EVALUATION
a. EachBidtimelyreceivedandintheCounty'shandsat thetimeset forthfortheBidopeningshallconstitutean
offer to perform the Agreement on the terms and conditions thereof, in strict accordance with the Agreement
documents, and all other requirements, all for the Bid total. For good cause and valuable consideration, the
sufficiency of which is acknowledged by submittal of a Bid, each Bidder promises and agrees that its Bid shall be
irrevocable for a period of sixty calendar days after the Bid opening and will not be withdrawn or modified during
that time. The County may accept any Bid by giving the Bidder Written Notice of acceptance during that time. If
necessary,theperiodoftimespecifiedmaybeextendedbywrittenagreementbetweentheCountyandtheBidder
orBiddersconcerned.
b. AftertheBidshavebeenopenedandbeforeanyawardismade,theCountywillevaluatetheBidprocess,the
Bid total, the supplements to the Bid form, Bidder's experience, proposed Subcontractors and equipment
manufacturers and other data relating to Bidders' responsibility and qualifications to perform the Agreement
satisfactorily.
c. All extension of the unit prices shown, and the subsequent addition of extended amounts may be verified by
the County. In the event of a discrepancy between the unit price bid and the extension, the unit price will be
deemed intended by the Bidder and the extension shall be adjusted. In the event of a discrepancy between the
sumoftheextendedamountsandthebidtotal,thesumoftheextendedamountsshallgovern.
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d. Bidder may be required to submit, in writing, the addresses of any proposed Subcontractors or Equipment
manufacturers listed on the Bid, and to submit other material information relative to proposed Subcontractors or
Equipment manufacturers. The County reserves the right to disapprove any proposed Subcontractor or
Equipment manufacturers whose technical or financial ability or resources or whose experience are deemed
inadequate.
e. The County reserves the right to reject any Bid the prices of which appear to be unbalanced, and to reject any
or all Bids, or parts thereof, if it determines, in its sole discretion, that such rejection is in the best interest of the
County. Where only a single responsible and responsive Bid is received, the County may in its sole discretion,
elect to conduct a price or cost analysis of the Bid. Such Bidder shall cooperate with such analysis and provide
such supplemental information as may be required. The determination whether to enter into an Agreement with
such sole Bidder shall be solely within the County's discretion and not dependent upon performance of a price or
costanalysis.
f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not including alternates,
whose Bid is responsive to the Invitation to Bid and who is determined to be technically, financially and otherwise
responsible to perform the Agreement satisfactorily, and to meet all other requirements of the Bidding Documents
relating thereto. Any Bid may be rejected if it is determined by the County to be non-responsive, provided,
however, that the Commission reserves the right to waive any irregularities or technicalities which it determines,
within its sole discretion, to be minor in nature and in the interest of the public. Furthermore, any Bid may be
rejected if it is determined by the County, in its sole discretion, that the Bidder is not capable of performing the
Agreement satisfactorily based upon review of its experience and technical and financial capabilities, or the failure
of such bidder to provide information requested relating to such determination. Additionally, the County reserves
the right to disqualify Bids, before and after the bid opening, upon evidence of collusion with intent to defraud or
otherillegalpracticesuponthepartofanyBidder(s).
g. The County intends to award the Agreement at the earliest practicable date to the lowest responsive,
responsible Bidder(s), provided that the Bid is within the funds available for the project. In addition, the County
reserves the right to reject all Bids if it determines, in its sole discretion, that the public interest will be best served
bydoingso.
h. APre-awardConferencemaybeconductedwiththeapparentlowBidder(s)toreviewgeneralrequirementsof
theBiddingDocuments.
12. AWARD CRITERIA
Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.
A. Responsiveness:The determination of responsiveness will be determined by the following:
a. Thecompletenessofallmaterial,documentsand/orinformationrequiredbytheCounty;
b. Whether the bidder has submitted a complete Bid form without irregularities, excisions, special conditions,
or alternative bids for any item unless specifically requested in the Bid form.
B. Responsibility: The determination of the bidder's responsibility will be determined by the following
a. The ability, capacity and skill of the Bidder to perform and/or provide the Work required;
b. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder
fails to satisfy the County that he/she is properly qualified to carry out the obligations of the Contract;
c. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
d. The quality of performance of work on previous contracts or work; Maintains a permanent place of
business individually or in conjunction with the prime contractor.
e. Has the appropriate and adequate technical experience necessary to perform the Work;
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f. Has adequate personnel and equipment to do the Work expeditiously;
g. Has suitable financial means to meet obligations incidental to the work.
13. DISQUALIFICATIONOFBIDDERS
AnyofthefollowingmaybeconsideredassufficientfordisqualificationofaBidderandtherejectionoftheBid:
a. Submission of more than one Bid for the same work by an individual, firm, partnership or Corporation under
thesameofdifferentname(s);
b. EvidenceofcollusionamongBidders;
c. PreviousparticipationincollusivebiddingonWorkforthe County;
d. SubmissionofanunbalancedBid,inwhichthepricesquotedforsameitemsareoutofproportiontotheprices
forotheritems;
e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable of
performingtheWork.
14. BASISOFAWARD
The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder. No bid may be
withdrawn for a period of sixty (60) days after the date of bid opening except as permitted by O.C.G.A., 36-91-
41etseq.,asamended.
15. PROFESSIONALLICENSES (NON-APPLICABLE)
The State of Georgia requires that the following professions are required by state law to be licensed:
1. Electricians
2. Plumbers
3. Conditioned Air Contractors
4. Low voltage Contractors
Bidders and any sub-contractors performing any of the above described work must provide a copy of their
license for the work they will perform on this project. Bidders must complete Form C3: Georgia Professional
License Certification in Section 6, Purchasing Forms Failure to provide the required license may deem your bid
non-responsive.
16. WAGECLAUSE
Pursuant to 102-413, Each Contractor shall agree that in the performance of the Contract he will comply with
all lawful agreements, if any, which the Contractor had made with any association, union, or other entity, with
respect to wages, salaries, and working conditions, so as not to cause inconvenience, picketing, or work
stoppage.
17. NOTICEOFAWARDOFCONTRACT
As soon as possible, and within sixty (60) days after receipt of bids, the County shall notify the successful
Bidder of the Award of Contract.
The award shall be made by the Board of Commissioners of Fulton County to the lowest responsive,
responsible bidder(s) as soon as possible after receipt of bids, taking into consideration price and the
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responsiveness to the requirements set forth in the Invitation for Bid. In such case, no claim shall be made by
the selected Contractor(s) for loss of profit if the contract is not awarded or awarded for less work than is
indicated and for less than the amount of his bid. The total of the awarded contract shall not exceed the
available funds allocated for this project.
Should the County require additional time to award the contract, the time may be extended by mutual
agreement between the County and the successful bidder. If an Award of Contract has not been made within
sixty (60) days from the bid date or within the extension mutually agreed upon, the Bidder may withdraw the
Bid without further liability on the part of either party.
Any award made by the Board of Commissioners as a result of this bid will begin from the date of the notice to
proceed. The Bidder agrees hereby to commence work under this Contract, with adequate personnel and
equipment, on a date to be specified in a written order from the user department. The contract shall become
effective on the Contract Date and shall continue in effect until the end of the term of the contract or until the
project has been closed-out unless earlier terminated pursuant to the termination provisions of the contract.
18. EXECUTIONOFCONTRACTDOCUMENTS
Upon notification of Award of Contract, the County shall furnish the Contractor the conformed copies of
Contract Documents for execution by the Contractor and Contractor's surety.
Within ten (10) days after receipt the Contractor shall return all the documents properly executed by the
Contractor and the Contractor's surety. Attached to each document shall be an original power-of-attorney for
the person executing the bonds for the surety and certificates of insurance for the required insurance
coverage.
After receipt of the documents executed by the Contractor and his surety with the power-of-attorney and
certificates of insurance, the County shall complete the execution of the documents. Distribution of the
completed documents will be made upon completion.
Should the contractor and/or surety fail to execute the documents within the time specified, the County shall
have the right to proceed on the Bid Bond accompanying the bid.
If the County fails to execute the documents within the time limit specified, the Contractor shall have the right to
withdraw the Contractor's bid without penalty.
Should an extension of any of the time limits stated above be required, this shall be done only by mutual
agreement between both parties.
Any agreement or contract resulting from the acceptance of a bid shall be on a County approved document
form. The County reserves the right to reject any agreement that does not conform to the Invitation for Bid and
any County requirements for agreements and contracts. The County reserves the right to modify the
agreement resulting from this bid upon the recommendation of the County Attorney.
19. PAYMENT TERMS
After award and execution of the Contract Agreement, the County will issue a Purchase Order for invoices to
be submitted for payment. Your company must be registered in the County's AMS System in order for the
Department of Purchasing & Contract Compliance to issue a Purchase Order and for your company to receive
payments. The awarded Vendor(s) must register in the Vendor Self Service System as a Vendor in order for
the Department of Purchasing & Contract Compliance to issue a Purchase Order at www.fultonvendor-
selfservice.co.fulton.ga.us. A copy of the company's current Business License and W-9 are required to
complete the vendor registration process.
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