Mowing and Snowplowing Services - Drain Commission

PURCHASING DIVISION
Calvin Brinks, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Quotation (RFQ)
Solicitation Number 6692
Description Mowing and Snowplowing Services - Drain Commission
Date of Issuance 8/25/2026
Inquiries Deadline Date & Time (local) 9/9/2026, 2 PM
Due Date & Time (local) 9/11/2026, 2 PM
Buyer Name Okke
INTRODUCTION
The Kent County Purchasing Division is soliciting quotations for Mowing and Snowplowing Services for
the Kent County Drains Commission. This is a one (1) year contract starting in 2026 for snowplowing and
2027 for mowing with two (2) additional, one (1) year optional renewals. Separate invoicing will need to
be submitted for each basin site.
SCOPE
Prior to mowing at each site, the Respondent will be required to collect and remove any rocks and all
trash and debris. Any material removed shall be disposed by the Respondent.
Lawn mowing services are to be performed at the following six (6) sites during the first and third full
weeks of each month between April 15 and October 31. Work shall be conducted Monday through
Friday, between the hours of 8 AM and 5 PM. No work shall be conducted on Kent County observed
holidays or weekends. No subcontract labor is to be used without prior written permission of the Kent
County Drain Commissioner.
Southfield Kreiser Pond: 1945 Kreiser St. SE, Grand Rapids, MI 49506
Southfield Pond: 1551 Madison Ave. SE, Grand Rapids, MI 49507
Southfield Calvin Pond: 1433 Calvin Ave. SE, Grand Rapids, MI 49507
Cornerstone: 2040 68th St. SE, Caledonia, MI 49316
Paramount Estates: 4850 Paramount Dr. NE, Rockford, MI 49321
Knapp's Corner: 2200 East Beltline Ave. NE, Grand Rapids, MI 49525
Snowplowing services are to be performed at the following two (2) sites between November 1 and April
1. No work shall be conducted on Kent County observed holidays or weekends. No subcontract labor is
to be used without prior written permission of the Kent County Drain Commissioner.
Knapp's Corner: 2281 Shady Dr NE, Ada, MI 49301
Cornerstone: 2040 68th St. SE, Caledonia, MI 49316
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The Respondent must become well acquainted with the sites and be knowledgeable about area to be
maintained as shown in (Exhibit A maps).
RFQ Form (Exhibit B) must be filled out and submitted with vendor response.
MOWING & SERVICES INCLUDED
Mowing and trimming
Prior to mowing at each site, the Respondent will be required to collect and remove any rocks
and all trash and debris. Any material removed shall be disposed by the Respondent.
All dimensions on documents are approximate and do not relieve the contractor from their duty
to verify existing conditions and requirements at the sites
All equipment must have proper manufacture safeguards in place and operational
The Respondent shall take reasonable precautions for safety and shall provide reasonable
protection to prevent damage, injury or loss to: employees and/or their personal property that
is on County property, and other property at the site or adjacent, including: trees, shrubs, lawns,
walks, pavements, roadways, structures, utilities and irrigation systems
Respondent agrees to repair or replace, at the County's discretion, any damaged items stated
above
All malfunctions or other repairs should be reported as soon as possible to the office of the Kent
County Drain Commissioner
Concrete walks shall be mechanically blown clean
Once mowing begins on a site, work must progress until it is completed. If equipment breaks
down before site is completed, it is the Respondent's responsibility to provide replacement
equipment and complete the job in a reasonable amount of time
In most cases, no slopes greater than (1) foot vertical on (3) foot horizontal will have to be
mowed. All drainage ditches and ponds must be kept trimmed and mowed, this may require
hand mowing or weed whipping
Any maintenance of equipment, refueling, etc., must be done in an approved area. Under no
circumstances is any equipment to be refueled on the pond areas
All trees, post, fences, barrier stones, stream banks, pond edges and fixed objects located within
or adjacent to specified areas shall be trimmed and maintained in a neat professional manner.
SNOWPLOWING SERVICES INCLUDED
Respondent is to clearly stake all areas to be plowed.
Respondent is responsible for complete snowplowing when 2" or more of snow has
accumulated by 4 am each day and again if 2" or more accumulates.
Respondent is to provide salting service as needed as requested from department
Respondent is to replace and/or repair all parking lot sod that may be displaced and/or
damaged by plowing.
Some of the basin sites do have gates to which there is key access. If respondent would like to view the
sites, a key can be retrieved from the Drains Commission by calling (616) 632-7910.
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Dimensions, if furnished, are for general reference only and should be verified by Respondent.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent
County employees.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document with the following:
Completed RFQ Form - Exhibit B
Respondent shall submit the Submission Form ("Bid Form" "Response Form") posted on the Bids
Opportunities page of the Kent County Purchasing Division's website. Click the Submit Online icon to
submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with
Submission Form.
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
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within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
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Exhibit A
OfficeoftheKentCountyDrainCommissioner,WilliamByl

SOUTHFIELD POND
1551 MADISON AVE, SE
Office of the Kent County Drain Commissioner, William Byl

CALVIN POND
1433 CALVIN AVE, SE
GRAND RAPIDS, MI 49507
1 inch = 60 feet
MOW AREA 1.6 ACRES

1 inch = 60 feet
@ @
@ @
RAMONA ST SE