Cloud Based Laboratory Information Management Syst

Location:	Pennsylvania
Posted:	Oct 3, 2025
Due:	Nov 30, 2025
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Solicitation No:	2025-9-7
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

09/10/25

Types:

RFI

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

2025-9-7

Solicitation/Project Title:

Cloud-Based Laboratory Information Management Syst

Description:

The PA Department of Agriculture (PDA) is seeking information from qualified vendors regarding cloud-based Laboratory Information Management Systems (LIMS) to support the operational, regulatory, accreditation, and analytical needs of the Department’s Bureau of Food Safety and Bureau of Plant Industry Bureau’s laboratory services . This RFI is issued solely for information and planning purposes and does not constitute a solicitation or a promise to issue a solicitation in the future or commit PDA in any way.

Department Information
Department/Agency:	Department of Agriculture	Delivery Location:	2301 North Cameron St Harrisburg Pa 17110
County:	Statewide	Duration:	June 30, 2026

Contact Information
First Name:	SHEILA	Last Name:	STRUBHAR
Phone Number: (XXX-XXX-XXXX)	717-787-1467	Email:	sstrubhar@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	09/10/25
Solicitation Due Date:	11/30/25	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	11/30/25	Solicitation Opening Time:	2:15 PM
Opening Location:	There Will Be No Public Bid Opening
No. of Addendums:	0

Amended Date:	10/03/25

Related Solicitation Files

Original Files

LIMS RFI 2025-9-1 DoA FoodSafety PlantIndustry v.1.1.1.pdf

Attachment Preview

Request for Information (RFI) 2025-9-1

Cloud-Based Laboratory Information Management System (LIMS)

Department of Agriculture – Food Safety and Plant Industry Bureaus

RFI Issue Date: 09/10/2025

Response Due Date: 10/10/2025

RFI Number: TBA

1. Background

The mission of the Bureau of Food Safety and Bureau of Plant Industry

Laboratory Services is to protect and keep food safe, from the farm to the fork, by

educating, regulating and ensuring compliance with food safety laws and

regulations. The Bureau has several divisions where each provides important

oversight to the production and service of safe food.

The laboratory provides testing services for the regulatory divisions of the Bureau

of Food Safety and Laboratory Services (BFSLS) and the Bureau of Plant

Industry (BPI). The laboratory provides analytical testing support to other units

within the Department of Agriculture as requested. For human food, animal feed,

fertilizer, pesticide drift/misuse, related complaints, and requests for testing,

please refer to the applicable regulatory division to address your concerns.

The laboratory services division is comprised of two sections and maintains

relationships with other states and federal partners to provide a wide array of

capabilities:

The Microbiology Section provides direct analytical support for the programs

administered by our regulatory partners by providing routine and emergency

outbreak related testing of human food and animal feed for pathogenic organisms

such as: Salmonella species, Listeria monocytogenes, enterohemorrhagic and

Shiga toxin producing E. coli, Campylobacter species, Staphylococcus aureus and

enterotoxins, and Bacillus cereus. The microbiology section is also certified as the

approved State Central Dairy Regulatory Laboratory for the FDA Interstate Milk

Shippers (IMS) Program. As such, the laboratory supports regulatory programs

for Grade A Milk; maintains the capacity to perform official antibiotic drug

residue testing, somatic cell counts, microbiological indicator organism

enumerations, and pasteurization efficiency testing; and prepares proficiency

testing samples for other approved dairy testing laboratories within Pennsylvania.

The Chemistry Section provides direct analytical support for the programs

administered by our regulatory partners by providing routine and complaint

driven chemical testing in human food and animal feed for the following: nutrient

metal formulation, toxic metal contamination, pesticide residues, drug residues

and animal feed drug formulations, toxins such as aflatoxin and DON, and other

suspected chemical contamination. The chemistry section also provides routine

analysis of agronomic products such as fertilizer, liming material, and formulated

pesticide products for adherence to label guarantees. The section supports

investigations into pesticide drift or misuse by testing soil, vegetation, and water

for pesticide residue and collaborates with the Chemsweep initiative by testing

samples to help identify unknown chemicals suspected of being old or discarded

pesticides for proper disposal.

2. Introduction

The PA Department of Agriculture (PDA) is seeking information from qualified vendors

regarding cloud-based Laboratory Information Management Systems (LIMS) to support

the operational, regulatory, accreditation, and analytical needs of the Department’s

Bureau of Food Safety and Bureau of Plant Industry Bureau’s laboratory services. This

RFI is issued solely for information and planning purposes and does not constitute a

solicitation or a promise to issue a solicitation in the future or commit PDA in any way.

3. Objectives

PDA is exploring the acquisition of a modern LIMS solution to support its Food Safety

and Plant Industry Bureau’s laboratories mission. The objective is to implement a

technology platform that enables the following:

A. Modernization of the Existing Aging Technology and Infrastructure

Replacement of the current legacy system which is operating on aging technology

and infrastructure and lacks the configurability, and capabilities provided by

modern LIMS systems.

B. Operational Efficiency and Automation

Streamline and automate essential laboratory processes such as sample

management, testing workflows, quality control, and reporting to reduce

turnaround times and boost throughput through configurable automated

workflows.

C. Enhanced Regulatory Compliance

Meet and exceed compliance requirements for federal, state, and industry

standards (e.g., ISO/IEC 17025, FDA, EPA, USDA) through features like

electronic signatures, secure audit logs, and chain of custody tracking.

D. Centralized Data Management

Consolidation of all laboratory-related data, including sample information, test

results, instrumentation records, and user activity, into a single, accessible system.

E. Data Accuracy and Integrity

Ensure accurate, consistent, and traceable laboratory data through automated data

capture, standardized workflows, and robust audit trails, reducing human error

and manual input.

F. Real-Time Integration and Interoperability

Enable integration with laboratory instruments, ERP systems, other LIMS

platforms, Commonwealth and external systems for efficient, real-time data

exchange and interoperability.

G. Scalability and Configurability

Provide a flexible system architecture that can scale to meet the demands of

growing lab operations, multi-site implementations, or evolving analytical and

regulatory needs.

H. Data Quality Security and Privacy Protection

Provide validation and data management capabilities to enhance ongoing data

quality. Safeguard sensitive data through encryption, role-based access control,

and compliance with standards such as NIST, FedRAMP, and HIPAA to ensure

confidentiality and data integrity.

I. Enhanced Reporting and Analytics

Offer advanced analytics, customizable dashboards, and automated reporting to

support real-time monitoring, compliance tracking, and strategic decision-making.

J. Enhanced Analytics Supporting Operational and Scientific Decision-

Making

Leverage robust analytical tools to uncover trends, identify performance gaps, and

inform both scientific assessments and operational improvements through

predictive insights and data modeling.

K. Support for Disconnected and Field Operations

Enable offline data collection and subsequent synchronization for mobile labs and

field personnel, ensuring consistent data capture regardless of connectivity status.

L. Enhanced User Experience

Intuitive user interfaces with consistent navigation and accessibility.

M. Cost-Effectiveness and Return on Investment

Reduce costs linked to manual workflows, redundant systems, compliance

violations, and data inaccuracies, while enhancing productivity, resource

utilization, and long-term system value.

N. Enhanced Geospatial Capabilities.

Ability to capture and leverage geo-spatial data to support advanced geo-spatial

solutions.

3. Key Requirements

Each interested vendor should provide an assessment/presentation that outlines their

ability to address the following requirements in writing. Vendors can provide

information on capabilities that are in development but must indicate that those functions

are not immediately available. Vendors are encouraged to provide an overview of how

their solution addresses the needs of PDA and the estimated ROI impact including both

hard and soft metrics.

• Functional Requirements

• Support full lifecycle of lab process. Including but not limited to intake,

analysis, validation QA, reporting and analytics.

• Cloud-based deployment with high availability and scalability.

• Integration with multiple generations of scientific laboratory equipment and

IoT-enabled instruments.

• Support for barcode, RFID, and other electronic input/monitoring tools.

• Compliance with ISO standards, FSMA, and other accreditation frameworks

(e.g., A2LA, NELAP).

• Seamless chain of custody monitoring using connected ontologies.

• Sample status tracking throughout life cycle.

• Realtime KPI tracking.

• Real-time inventory management with automated alerts.

• Full support for electronic and digital signatures.

• Integration with ESRI GIS solutions with bi-directional data exchange.

• Integration with the Agency’s operational platform (Standardize Approach for

Effective and Harmonized Exchange of Regulatory Information).

• Integration with the Commonwealth's electronic payment gateway.

• Integration with Commonwealth SSO

• Address validation and geospatial data capture.

• Integration with key internal and external systems.

• Intuitive and efficient user interfaces.

• Reporting and Business Intelligence

• Intuitive reporting capabilities highlighted any embedded BI tools for

reporting and advanced dashboards.

• KPI and performance metric tracking.

• Analytics supporting business and scientific decision making.

• Monitoring QA processes and customer satisfaction metrics.

• Accreditation readiness and audit support.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Cloud Based Laboratory Information Management Syst

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