TO PROVIDE A PRE-PLACED EMERGENCY INTERPRETER CONTRACT FOR A DECLARED

Location:	Louisiana
Posted:	Jun 10, 2026
Due:	Jul 10, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities
Solicitation No:	JPP-RFP-0516
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

TO PROVIDE A PRE-PLACED EMERGENCY INTERPRETER CONTRACT FOR A

DECLARED EMERGENCY FOR THE PARISH OF JEFFERSON

RFP No.: _0516________________________

Proposal Receipt Date: _07/10/2026_____________

Proposal Receipt Time: _3;30 p.m._____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ........................................... 3

1.1 Background, Goals and Objectives........................................................................................... 3

1.2 Purpose...................................................................................................................................... 3

1.3 Pre-proposal Conference........................................................................................................... 3

1.4 Proposal Guarantee ................................................................................................................... 3

1.5 Performance Bond .................................................................................................................... 3

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 4

1.9 Period of Agreement ................................................................................................................. 5

1.10 Deliverables ............................................................................................................................ 5

1.11 Location .................................................................................................................................. 5

1.12 Proposal Submittal .................................................................................................................. 5

1.13 Proposal Response Format...................................................................................................... 6

1.14 Schedule of Events.................................................................................................................. 8

PART II – EVALUATION CRITERIA ......................................................................................... 9

2.1 TECHNICAL PROPOSAL ...................................................................................................... 9

2.2 PRICE PROPOSAL.................................................................................................................. 9

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS .................................. 10

3.1 Number of Response Copies................................................................................................... 10

3.2 Legibility/Clarity..................................................................................................................... 10

3.4 Written Inquiries ..................................................................................................................... 10

3.5 Inquiry Periods........................................................................................................................ 10

3.6 Required Signed and Notarized Affidavits ............................................................................. 11

3.7 Proposal Validity .................................................................................................................... 12

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 12

3.9 Cost of Offer Preparation........................................................................................................ 12

3.10 Acceptance of Proposal Content........................................................................................... 12

3.11 Written or Oral Discussions/Presentations ........................................................................... 13

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 13

3.13 Taxes ..................................................................................................................................... 14

3.14 Selected Proposer’s Responsibilities .................................................................................... 14

3.15 Insurance Requirements........................................................................................................ 14

3.16 Sub-Contractor Requirements............................................................................................... 14

3.17 No Guarantee of Quantities .................................................................................................. 15

3.18 Contract Negotiations ........................................................................................................... 15

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 15

3.20 Evaluation and Selection....................................................................................................... 15

3.21 Indemnification ..................................................................................................................... 17

3.22 Payment for Services ............................................................................................................ 18

3.23 Termination........................................................................................................................... 18

3.24 Assignment ........................................................................................................................... 19

3.25 EEOC and ADA Compliance ............................................................................................... 19

3.26 Records ................................................................................................................................. 19

3.27 Content of Contract/Order of Precedence............................................................................. 20

3.28 Contract Changes .................................................................................................................. 20

3.29 Substitution of Personnel ...................................................................................................... 20

3.30 Force Majeure ....................................................................................................................... 20

3.31 Governing Law ..................................................................................................................... 21

3.32 Claims or Controversies........................................................................................................ 21

3.33 Cybersecurity Training ......................................................................................................... 21

PART IV – FEDERAL CONTRACT PROVISIONS .................................................................. 21

PART V – PERFORMANCE STANDARDS .............................................................................. 21

5.1 Performance Requirements..................................................................................................... 21

5.2 Performance Measurement/Evaluation ................................................................................... 22

PART VI - APPENDICES ........................................................................................................... 23

ATTACHMENT “A”.................................................................................................................... 23

ATTACHMENT “B”.................................................................................................................... 25

ATTACHMENT “D”.................................................................................................................... 54

ATTACHMENT “E” .................................................................................................................... 55

ATTACHMENT “F” .................................................................................................................... 57

REQUEST FOR PROPOSAL

FOR

TO PROVIDE A PRE-PLACED EMERGENCY CONTRACT FOR INTERPRETERS FOR

A DECLARED EMERGENCY FOR THE PARISH OF JEFFERSON

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

In an emergency, it is important for Jefferson Parish to be able to communicate with all

residents, including those that do not speak English. Per the U.S. Census, 18.2% of

Jefferson parish residents speak a language other than English at home and 53% of those

individuals speak English less than “very well.” The goal of this emergency contract is to

provide interpreter and translation services during a declared disaster to communicate with

all residents of Jefferson Parish including those with limited English proficiency.

The emergency contract will:

• Provide Spanish language interpreters in person at evacuation pick up points, shelters,

and community distribution sites during day time hours within 24 hours upon activation

• Provide within 12 hours upon activation, multi-language phone line interpretation that

can operate 24 hours per day.

• Provide written translation services within 24 hours upon activation (can be done

remotely during day time hours)

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”)

Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of

Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with

all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of

Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

NOT REQUIRED FOR THIS RFP.

1.4 Proposal Guarantee

NOT REQUIRED FOR THIS RFP.

1.5 Performance Bond

NOT REQUIRED FOR THIS RFP.

1.6 Fidelity Bond Requirements

NOT REQUIRED FOR THIS RFP.

1.7 Scope of Work/Services

The proposer must be able to provide in person interpreters, a multi-language phone line,

and written translation services throughout an emergency event. These services will allow

non-English speaking residents to communicate with Parish employees and other disaster

workers in the Emergency Operations Center, Evacuation Pick up Points, Shelters, Disaster

Recovery Centers, and/or Community Distribution Sites. The multi-language phone line

must be set up within 12 hours of the request while interpretation and translation services

must be established within 24 hours of the request.

Response times: Be able to set up phone line within 12 hours of an event and provide

on-site interpreters within 24 hours

Deployment time: Duration of Emergency event

Subcontractors: Subcontractors are allowed

1.8 Proposer Minimum Requirements

Proposer Requirements:

A. A Proposer, to be selected, must be experienced at providing services similar in

nature and complexity to the project outlined in this Request For Proposal and must

demonstrate their ability to meet the following minimum requirements:

a. Ability to operate during an emergency including maintaining enough staff to

meet the requirements of the RFP

b. Certifications in interpreter and translation services

The Proposer may satisfy theses Minimum Requirements through the use of a

subcontractor.

Proposer shall be evaluated on their responsiveness and responsibleness Responsiveness

refers to the proposer’s adequacy of response to the requirements of this RFP. In the

Parish’s sole discretion, immaterial errors or omissions related to mandatory criteria may be

resolved without leading to a finding of an unresponsive proposal. However, material errors

or omissions related to Price, Quality, or Quantity shall not be allowed. Responsibility refers

to the proposer’s ability to perform the Scope of Work stated herein.

References:

Proposers must provide a minimum of three (3) references (governmental and/or private),

for whom equal or larger scope of services are either currently being provided or have been

provided in recent past (department to define recent past but not to exceed past two years).

Contact person(s), addresses and telephone numbers for each reference shall be included.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0516	TO PROVIDE A PRE-PLACED EMERGENCY INTERPRETER CONTRACT FOR A DECLARED Original: JPP-RFP-0516	06/10/2026	07/10/2026 3:30:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net