PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION (EDC) LAWN SERVICE AND CURB STRIP MAINTENANCE

August 11, 2026
REQUEST FOR PROPOSAL
PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION (EDC)
LAWN SERVICE AND CURB STRIP MAINTENANCE
DEADLINE: Sealed proposal submittals must be received, and time stamped by 10:00 a.m.
Central Standard Time, Wednesday, August 26, 2026. (The clock located in the EDC's front
lobby desk will be the official time.) All proposals received will be read aloud at 10:15 a.m. on
Wednesday, August 26, 2026 in the Port Arthur EDC's 1st Floor Conference Room, 501 Procter
Street, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents;
however, only the names of proposers will be read aloud.
MARK ENVELOPE: EDC-1
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of
your RFP to:
PORT ARTHUR EDC
ATTN: CEO
501 PROCTER STREET, SUITE 100
PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Request for Proposal should be directed in writing to:
Port Arthur EDC
Khanh Ha, Senior Facilities Maintenance
501 Procter Street, Suite 100
Port Arthur, TX 77640
khanh@paedc.org

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for
your convenience in submitting proposals for the enclosed referenced services for the EDC.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall
be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner
of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE PORT ARTHUR ECONOMIC
DEVELOPMENTS OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility
of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline
regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP
submittals will not be accepted.
Krystle Muller
PAEDC CEO
Page 2 of 24

REQUEST FOR PROPOSAL
PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION (EDC)
LAWN SERVICE AND CURB STRIP MAINTENANCE
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with
the enclosed bid would be appreciated.
NO BOD is submitted At this time only Not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present workload permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 24

MANDATORY
PRE-BID CONFERENCE
A Mandatory Pre-Bid Conference between Representatives of the EDC, Port Arthur, Texas and
prospective bidders will be held at the EDC's 1st Floor Conference Room, 501 Procter Street, Port
Arthur, Texas on August 18, 2026 @ 10:00 a.m. The purpose of the Mandatory Pre-Bid
Conference is to make certain that the scope of work is fully understood, to answer any questions,
to clarify the intent of the Contract Documents, and to resolve any problems that may affect the
project construction. No addendum will be issued at this meeting, but subsequent thereto, the Deputy
Director, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.
Bids received from firms or individuals not listed on the role of attendees of the Mandatory Pre-Bid
Conference will be rejected and returned unopened to the bidder.
Page 4 of 24

Specifications For
Port Arthur Economic Development Corporation
Spur 93, Jade Avenue, & Hwy 73 Business Park Frontage & Curb Strip
Maintenance
Scope of Work:
The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and
service, to perform and complete all work in an efficient and workman-like manner as specified in
the following:
Frontage Maintenance
Bi-Weekly service during the months of March - September, once a month
during the months of October - February
Every visit to include:
The Contractor shall provide routine maintenance of designated frontage areas within the business
park, including:
* Mowing all designated frontage grass areas.
* String trimming around curbs, signs, utility fixtures, trees, and other obstacles.
* Edging along curbs, sidewalks, and other paved surfaces.
* Removing grass clippings and debris from streets, sidewalks, driveways, and other paved
areas upon completion of mowing.
* Maintaining all frontage areas in a neat, professional, and well-kept condition.
* Reporting any observed damage, safety hazards, or maintenance concerns within the service
area to the Owner.
Page 5 of 24

Curb Strip Maintenance
(Area six (6) feet from curb inward)
Bi-Weekly service during the months of March - September, once a month
during the months of October - February
Every visit to include:
* Contractor shall mow, edge, and trim all curb strip areas throughout the business parks.
* Contractor is responsible for trimming around any fire hydrants or signs within the cutting
area.
* Clear weeds from curb strip areas.
* Contractor shall sweep or blow clean all sidewalks and/or concrete areas affected by work.
No grass clippings shall be placed or blown into City's Drainage Culverts or in the streets.
* Entrance roads, approaches, and/or driveways are to be maintained, where applicable.
* All litter and debris shall be picked up prior to mowing and then immediately following the
actual mowing and trimming. This is to retrieve any litter missed the first time and cut into
smaller pieces by the mower.
* Contractors will be responsible for any damages to sprinkler systems or damages to city
properties and/or structures.
INTENT OF FRONTAGE & CURB STRIP MAINTENANCE:
The Contractor shall provide Owner with a project site that is attractive in appearance and shall
keep plant materials and lawns in a healthy and vigorous condition using accepted horticultural
standards.
CONTRACTORS PERFORMANCE:
The Contractor shall perform all work required to fulfill the intent of this section. The workmen
shall be neat in appearance, perform their work in a professional manner, keep noise to a minimum
and stage their work from a location on the site out of the way of the mainstream of the users. The
Contractor shall provide all employees with the same uniform clearly identifying the company. In
general, the Contractor's presence on the site shall be as inconspicuous as possible.
Page 6 of 24

EDC BUSINESS PARK RECREATIONAL AREA MAINTENANCE
Scope of Work:
The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and
service, to perform and complete all work in an efficient and workman-like manner as specified in
the following:
Bi-Weekly service during the months of March - September, once a month
during the months of October - February
The recreational area is comprised of approximately 0.642 acres of land
Every visit to include:
* Contractor shall mow, edge, and trim all of the recreational area.
* Contractor is responsible for trimming around any fire hydrants or signs within the cutting
area.
* Clear weeds / weed eat all fenced areas.
* Contractor shall sweep or blow clean all sidewalks and/or concrete areas affected by work.
No grass clippings shall be placed or blown into City's Drainage Culverts or in the streets.
* Entrance roads, approaches, and/or driveways are to be maintained, where applicable.
* All litter and debris shall be picked up prior to mowing and then immediately following the
actual mowing and trimming. This is to retrieve any litter missed the first time and cut into
smaller pieces by the mower.
* Contractors will be responsible for any damages to sprinkler systems or damages to city
properties and/or structures.
CONTRACTORS PERFORMANCE:
The Contractor shall perform all work required to fulfill the intent of this section. The workmen
shall be neat in appearance, perform their work in a professional manner, keep noise to a minimum
and stage their work from a location on the site out of the way of the mainstream of the users. The
Contractor shall provide all employees with the same uniform clearly identifying the company. In
general, the Contractor's presence on the site shall be as inconspicuous as possible.
Page 7 of 24

501 PROCTER & 548 4TH STREETS LAWN MAINTENANCE
Scope of Work:
The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and
service, to perform and complete all work in an efficient and workman-like manner as specified in
the following:
Bi-Weekly service during the months of March - September, once a month
during the months of October - February
Every visit to include:
* Contractor shall mow, edge, and trim all specified area.
* Contractor is responsible for trimming around any fire hydrants or signs within the cutting
area.
* Clear weeds / weed eat all fenced areas | any and all areas where applicable.
* Contractor shall sweep or blow clean all sidewalks and/or concrete areas affected by work.
No grass clippings shall be placed or blown into City's Drainage Culverts or in the streets.
* Entrance roads, approaches, and/or driveways are to be maintained, where applicable.
* All litter and debris shall be picked up prior to mowing and then immediately following the
actual mowing and trimming. This is to retrieve any litter missed the first time and cut into
smaller pieces by the mower.
* Contractors will be responsible for any damages to sprinkler systems or damages to city
properties and/or structures.
CONTRACTORS PERFORMANCE:
The Contractor shall perform all work required to fulfill the intent of this section. The workmen
shall be neat in appearance, perform their work in a professional manner, keep noise to a minimum
and stage their work from a location on the site out of the way of the mainstream of the users. The
Contractor shall provide all employees with the same uniform clearly identifying the company. In
general, the Contractor's presence on the site shall be as inconspicuous as possible.
This is a one (1) year contract with the option to renew for two (2) additional one (1) year
periods. The Port Arthur EDC can terminate this contract at its convenience which includes,
but not limited to, funding not being available in any budget cycle with thirty (30) days written
notice. Contract renewal for 2025-2026 is the second renewal, third year of the contract.
Page 8 of 24

The EDC requires comprehensive responses to every section within this RFP. Conciseness
and clarity of content are emphasized and encouraged. Vague and general proposals will be
considered non-responsive and will result in disqualification. To facilitate the review of the
responses, Firms shall follow the described proposal format. The intent of the proposal format
requirements is to expedite review and evaluation. It is not the intent to constrain proposers
with regard to content, but to assure that the specific requirements set forth in this RFP are
addressed in a uniform manner amenable to review and evaluation. Failure to arrange the
proposal as requested may result in the disqualification of the proposal. It is requested that
proposals be limited to no more than 50 pages, excluding resumes. All pages of the proposal
must be numbered, and the proposal must contain an organized, paginated table of contents
corresponding to the sections and pages of the proposal.
EVALUATION CRITERIA:
The Proposer shall provide the following information:
EXPERIENCE:
1. Proposer's performance in mowing similar property for governmental entities or
other clients. Proposer should indicate the number of years of experience the firm has
in performing Mowing Service with businesses of comparable size to the City or other
clients.
REFERENCES:
Include three (3) business references for which similar services have been provided. Include the
following:
1. The period for which you have provided this service;
2. A brief description of the scope of work; and
3. Contact name, title, address, and telephone number.
The Proposer hereby authorizes and requests any person, firm, corporation and/or government entity
to furnish any information requested by the EDC in verification of the references provided and for
determining the quality and timeliness of providing the services.
PRICING:
See Appendix A
PROJECT APPROACH
1. Describe your firm's capability to provide all services required. Below are some items that may
be stated. Contractor can discuss other items in the approach.
A. Number of employees working on Project.
B. List of equipment that will be used. Contractor may be required to show equipment.
C. Scheduling
Page 9 of 24

SELECTION PROCESS:
All applications will be screened by an evaluation committee and those applicants selected for a
short list may be invited to attend an interview, at the applicant's own expense. The EDC shall not
incur any costs for applicant preparation and/or submittal of qualifications.
The EDC will evaluate all responses based on the qualifications, past performance, and project
approach. The EDC reserves the right to negotiate the final fee prior to recommending any business
for a contract.
The EDC's process is as follows:
A. The evaluation committee shall screen and rate all the responses that are submitted.
Evaluation ratings will be on a 100-point scale and shall be based on the following
criteria:
a. Experience.................................................... 35 points
b. References................................................... 10 points
c. Pricing.................................................................. 20 points
d. Project Approach............................................ 35 points
B. Staff shall recommend the most qualified business to the EDC's Board of Directors and
City Council and request authority to enter into a contract.
C. When services and fees are agreed upon, the selected business shall be offered a contract
subject to City Council approval.
D. Should negotiations be unsuccessful, the EDC shall enter into negotiations with the next,
highest ranked business. The process shall continue until an agreement is reached with
a qualified business.
E. This RFP does not commit the EDC to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s) shall pay their own costs
incurred in preparing for, traveling to and attending interviews.
Page 10 of 24