ITB 26-04-214208 ARRC Seward Living Reef Construction

ARRC SEWARD LIVING REEF CONSTRUCTION
INVITATION TO BID
26-04-214208
FEBRUARY 23, 2026
ALASKA RAILROAD CORPORATION
327 WEST SHIP CREEK AVENUE
ANCHORAGE, ALASKA 99501

February xx, 2026
INVITATION TO BID
26-04-214208
ARRC SEWARD LIVING REEF CONSTRUCTION
Response Required: This page must be completed and returned ensuring receipt of
future addenda or additional information. Please email this form to HopeM@akrr.com.
Firms that have not returned this cover sheet will not be informed of addenda and
will only be alerted to addenda by checking with the ARRC procurement officer or
by checking ARRC's internet site:
https://www.alaskarailroad.com/corporate/procurement/solicitations. Bidders are
responsible for assuring they have all of the issued addenda. Bidders must
acknowledge all issued addenda in their submittal.
Company ______________________________________________________
Address ______________________________________________________
______________________________________________________
Contact ______________________________________________________
Phone ___________________________
Email ______________________________________________________
Invitation to Bid Page 2 of 46

THIS PAGE INTENTIONALLY LEFT BLANK
Invitation to Bid Page 3 of 46

THIS IS NOT AN ORDER
INVITATION TO BID NUMBER: 26-04-214208
ARRC SEWARD LIVING REEF CONSTRUCTION
DATE OF INVITATION TO BID: February 23, 2026
ALASKA RAILROAD CORPORATION
CONTRACTS SECTION
POST OFFICE BOX 107500
ANCHORAGE, ALASKA 99510-7500
ATTENTION: MICHELE HOPE (907) 265-4467
Hopem@akrr.com
BIDS WILL BE RECEIVED UNTIL 3:00 PM LOCAL TIME ON APRIL 13, 2026, via
Dropbox, at which time bids will be publicly opened via Microsoft Teams and in person
at 327 W. Ship Creek Avenue, Procurement Conference Room.
One electronic copy of your firm's Bid must be submitted using Dropbox. Bids shall be
submitted to the Drobox link
https://www.dropbox.com/scl/fo/rhhl3cs3ohf39e5qpz9d5/AIoJc9fNPoMtaXB1bCmj
O8I?rlkey=io1rn68aavviitoul3j784sj6&st=dxntdxpl&dl=0 by bid due date/time. The
Dropbox submittal date/time will be used for the official receipt. Your bid package
(qualifications and bids) must be complete. It is the bidder's responsibility to verify with
the Contract Administrator that their Bid was received timely. If your firm has restrictions
on Dropbox submittals you must contact your Contract Administrator at least 7 days prior
to bid due date to discuss alternatives.
File naming convention shall be: Firm Name-ITB#-ITBName
The original copy (hard-copy) of your bid will need to be mailed by the date required for
bids to the address provided below. The Dropbox submittal date/time will be used for the
official receipt. Your proposal package (qualifications and proposals) must be complete.
Alaska Railroad Corporation
Attn. Michele Hope,
327 W. Ship Creek Avenue
Anchorage, Alaska 99501
Bids received by email transmission will not be considered for award. Bids shall be
submitted on the forms furnished herein. Amendments or withdrawals must be received
by ARRC's Contracts Section via Dropbox prior to the date and time listed above.
Invitation to Bid Page 4 of 46

The Public Bid Opening will be held via Microsoft Teams and in person. You may attend
the bid opening by pasting the following link into your web browser
Join:
https://teams.microsoft.com/meet/26052650213477?p=zNwBg8dCaSrM8SBx24
Meeting ID: 260 526 502 134 77
Passcode: zK7ZQ34p
IMPORTANT
Please Note New Requirement for FRA Drug & Alcohol Testing Compliance in
Appendix B.
Completion Dates: All work shall be completed by December 31, 2026, with substantial
completion by November 26, 2026. ARRC will identify interim completion dates, if any,
in the Special Provisions.
Funding: ARRC internal funding.
Site Visit: A non-mandatory site visit will be held at 2:00 PM, March 17, 2026. The
meeting location will be in the parking area next to the Sea Life Center. Attendees will be
responsible for their own transportation to the meeting location. Attendees should plan on
being at the meeting location by 10:45 am. A representative of ARRC will conduct a safety
briefing and will provide an escort onto ARRC property for the site visit. Hardhats, safety
vests, protective footwear, and safety glasses will be required, and must be supplied by
attendees. This is not a mandatory meeting, although interested firms are encouraged to
participate.
Pre-Bid Conference: A pre-bid conference will be held at 2:00 PM, March 19 2026 via
Microsoft Teams. You may attend the pre-bid conference by pasting the following link
into your web browser
Join:
https://teams.microsoft.com/meet/27076254090564?p=FxZL3EZ2xPnPSxQYOz
Meeting ID: 270 762 540 905 64
Passcode: Fz2wp65H
This is not a mandatory meeting, although interested firms are encouraged to participate.
A bidder's failure to attend the pre-bid conference will in no way relieve the bidder of the
responsibility of performing the work in strict compliance with the true intent and meaning
of the terms, conditions and specifications of this ITB.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes
in bids, accept any bids or any part thereof, waive minor informalities or defects in any
bids, and not to award the proposed contract if it is in the best interest of the ARRC. Any
resulting contract from this Invitation to Bid shall incorporate the Standard Instructions,
and General Terms and Conditions incorporated in this Invitation to Bid.
This Invitation to Bid is not to be construed as a commitment of any kind nor does it
commit the ARRC to pay for any costs incurred in the submission of an offer or for any
other incurred cost prior to the execution of a formal contract
Invitation to Bid Page 5 of 46

Bidder/contractor-imposed terms and conditions which conflict with this Invitation to Bid
terms and conditions are considered counteroffers and, as such, will cause the Alaska
Railroad Corporation to consider the bid non-responsive. PROSPECTIVE BIDDERS ARE
CAUTIONED TO PAY PARTICULAR ATTENTION TO THIS CLAUSE.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal
opportunity corporation that encourages the participation of DBEs as prime contractors
and subcontractors on its contracts funded in whole or in part by the Federal Transit
Administration (FTA) or the Federal Highway Administration (FHWA). ARRC has a race
neutral DBE Program and does not set DBE goals on individual solicitations.
Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal
fiscal years 2025-2027 on contracts funded by agencies within the U.S. Department of
Transportation. If this contract is funded in whole or in part by funds from the FTA, FEMA
or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion
of this solicitation.
The Alaska Railroad is a member of Green Star (www.greenstarinc.org). ARRC
earned an initial Green Star Award in 1994 and a Green Star Air Quality Award
in 2007. The Alaska Railroad considers Green Star membership to be a positive
business attribute and regards a Green Star award as a tangible sign of an
organization's commitment to environmental stewardship and continual
improvement within its operations.
Please direct all responses and/or questions concerning this ITB to Michele Hope,
Alaska Railroad Corporation, Contracts, 327 Ship Creek Avenue, Anchorage, AK
99501, telephone number 907-265-4467 or at email address HopeM@akrr.com.
Sincerely,
Michele Hope
Michele Hope
Senior Contract Administrator
Invitation to Bid Page 6 of 46

INDEX
APPENDIX A REQUIRED DOCUMENTS
APPENDIX B BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS (Construction)
APPENDIX C FORMS
BID FORMS
1. ARRC CONSTRUCTION BID FORM
2. BID SCHEDULE
3. ARRC BID BOND
4. ARRC - CONTRACTOR RESPONSIBILITY QUESTIONNAIRE
ARRC SUBCONTRACTOR LIST - [First Tier Subcontractors Only]
ARRC PAYMENT BOND
ARRC PERFORMANCE BOND
ARRC SAMPLE CONSTRUCTION CONTRACT
CONTRACT PROVISIONS & SPECIFICATIONS
APPENDIX D ARRC STANDARD SPECIFICATIONS FOR CONSTRUCTION
APPENDIX E STATEMENT OF SERVICES
APPENDIX F SPECIAL PROVISIONS
ATTACHMENTS
1. ARRC Concept Plan Set
2. Seward Freight Dock Expansion Permit: POA-2024-00197 Permittee - Responsible Mitigation
Plan: Seward Living Reef
3. State Wage Rates
State wage rates can be obtained at https://labor.alaska.gov/lss/pamp600.htm Use the
State wage rates that are in effect 10 days before Bid Opening. Pamphlet 600, Issue 51.
Invitation to Bid Page 7 of 46

APPENDIX A
REQUIRED DOCUMENTS
REQUIRED FOR PROPOSAL/BID Bids will not be considered if the following documents are
not completely filled out and submitted at the time of bidding.
1. Construction Bid Form - [Form 395-0121]
2. Bid Schedule
3. Bid Bond - [Form 395-0120]
4. Contractor Responsibility Questionnaire - [Form 395-0136]
5. Alaska Contractors License
6. Contractor Statement of Qualifications
7. Proposed Reef Concept Plan
REQUIRED AFTER NOTICE OF AWARD The successful proposer is required to complete
and submit the following documents within five (5) working days after receipt of written
notification:
1. Subcontractor List - [Form 395-0131]
2. Construction Quality Control (CQC) Plan
3. Contractor's Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must
completely fill out and submit the following documents within the time specified in the intent to
award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Payment Bond - [Form 395-0126]
3. Performance Bond - [Form 395-0127]
4. Alaska Business Licenses
5. State of Alaska Department of Labor Notice of Work
6. Construction Contract - [Form 395-0122]; Notice to Proceed (from ARRC)
7. Escrow Documents deposited into Depository
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls
2. QA/QC Reports
3. Copy of State of Alaska Contractor Letter of Completion
Invitation to Bid - Appendix A Required Documents Page 8 of 46

APPENDIX B
BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
(CONSTRUCTION)
To be considered for award, Bids must be made in accordance with the following requirements:
Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder's lack of
understanding of what is required by the Invitation to Bid. Should a Bidder not understand any
aspect of the Invitation to Bid or require further explanation or clarification regarding the intent or
requirements of the same, it shall be the responsibility of the Bidder to seek clarification from
ARRC prior to submitting his or her Bid.
Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the
general terms and conditions contained in this bid package.
Contract Documents: Bidders shall familiarize themselves with the requirements of all of the
Contract Documents which include, but are not limited to the "Bidders Instructions & Special
Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions, Special
Conditions, Specifications, Drawings, any Addenda issued prior to the receipt of Bids, and any
other documents referenced or incorporated therein.
Examination and Interpretation of Documents: Each Bidder shall examine the Contract
Documents carefully and shall make written requests to ARRC prior to Bid submission for
interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error
therein which the bidder may discover. Any interpretation or correction will be issued in an
Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder shall
rely on any interpretation or correction given by any other method.
Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by
issuance of an Addendum to all parties who have been furnished the Bid Package for bidding
purposes. Bidders must acknowledge receipt of all Addenda on the Construction Bid Form [Form
395-0121].
Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is
considered for award, ARRC is requiring the Bidder to submit information regarding the Bidder's
capability in all respects to fully perform the contract requirements or the individual integrity and
reliability which will assure good faith performance.
Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects
as required by the Bid Forms and other Contract Documents and manually signed by an
authorized official of the Bidder. Bidders may make copies of the Bid Forms for submission of
Bids.
Submission of Bids: Bids must be submitted as directed in the Invitation to Bid prior to the exact
time set for opening bids. Late bids will not be considered.
Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will
be allowed only as provided in ARRC Procurement Rule 1200.8.
Invitation to Bid - Appendix C Forms, ARRC Payment Bond Page 9 of 46

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in
accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public
inspection after the notice of intent to award a contract is given.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC
Procurement Rule 1200.7. Alternative bids, if called for, are intended to provide ARRC a range
of comparative costs which will allow identification of the combinations most responsive to
ARRC's need. The order in which the alternatives are listed or set out in the Invitation to Bid
should not be taken as any indication as to the order in which ARRC may elect to select the
alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the Invitation to
Bid and are advised that the order in which the alternatives, if any, are chosen by ARRC, may
affect which Bidder is the lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied
by bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is
provided herein, in the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in
accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in
accordance with the provisions of ARRC Procurement Rule 1600.2.
Award of Contract: Unless the Invitation to Bid is canceled or all bids are rejected, the
procurement officer shall award a contract based on the solicited bids with reasonable
promptness by written notice to the lowest, responsible and responsive Bidder whose bid
conforms in all material respects to the requirements and criteria set out in the Invitation to Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award is
made and returned to ARRC within ten (10) calendar days, together with all required performance
and payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to
Bid. The Bidder to whom award is made shall not be permitted to occupy the project site until he
has first obtained the required insurance and submitted to ARRC proof of such insurance together
with a statement certifying that said insurance conforms to requirements set forth in the Invitation
to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects
to execute it or fails to furnish the required bonds and insurance within the time specified, the
amount of his bid security may be retained by ARRC as liquidated damages.
Government Contract Requirements: If Federal funds will be used to pay for any part of the
project described in the Invitation to Bid, any contract awarded hereunder will contain provisions
requiring the successful Bidder to comply with all pertinent provisions, agreements, and clauses
of the subject federal grant and all pertinent laws, regulations, Presidential directives, and
executive orders to the extent they apply to the subject matter of the contract.
Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC
maintains an alcohol and drug-free workplace and requires that the Contractor do the same. At
all times during the performance of this contract, the Contractor shall have in place a written drug
and alcohol program that includes, at a minimum, the following:
a. a requirement that all applicants present a negative pre-employment drug screen prior
to being hired by the Contractor;
Invitation to Bid - Appendix B Bidders Instructions & Special Instructions Page 10 of 46