6899 RFP HFC Roof Replacement

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
INSTRUCTIONS TO BIDDERS
I. General
1.1 Examination and Procurement of Documents
A. Documents may be examined at the following locations 08/25/2026:
Washtenaw Community College
Office of Facilities Management
Damon Flowers Building
4800 East Huron River Dr.
Ann Arbor, MI 48105
B. Procuring Documents (MAY NOT APPLY)
Electronic documents will be available at the following website:
https://www.wccnet.edu/about/purchasing/bids-rfp.php additional documents may be issued
by the Owner and will posted on the website. Vendor is responsible for ensuring have the
most accurate documents; a site visit is required by Owner.
II. Execution
2.1 Examination of Documents and Site
A. Bidders shall carefully examine the Contract Documents and the construction site to
obtain first-hand knowledge of existing conditions and the demolition and construction
requirements of the documents.
B. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site and the Contract Documents.
2.2 Pre-bid Meeting / Site Visit
A. A site visit is required and bids will not be accepted from bidders who have not inspected
the site to obtain first-hand knowledge of existing conditions.
B. Each bidder shall inspect the site and become familiar with existing conditions and
limitations of the site, means of access to the site and to work areas, relationship of
existing and new work, and other conditions which might affect the proper performance
and completion of the work.
C. No allowance will be made after bid opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of
this scope of work.
D. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site.
E. Bidder's representative shall report to the Owner's Representative and register his name,
phone number, and name of the company, signing in as verification of his site visit.
F. The scheduled site visit is as follows:
Date: September 4, 2026
Time: 10:00 a.m. EDT
Location: Health and Fitness Center Building
Washtenaw Community College, Ann Arbor, MI
G. The Owner is not obligated to offer any other times to conduct site visits.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
H. Any figured dimensions shown on the Contract Documents are for reference purposes
only. The Contractor is required to verify and confirm all dimension in the field and report
any discrepancies to the Owner's Representative immediately. Contractor's request for
additional payment, additional time, or reconsideration of their bid will be denied if the
claim is based on reliance on the figured dimensions shown on the Contract Documents
only.
2.3 Questions, Interpretations, and Addenda
A. Should any bidder find discrepancies between the site markings and the Construction
Documents, or be in doubt as to their exact meaning, he should notify the Owner at once.
The Owner may then, at his option, issue Addenda clarifying the same to all bidders.
B. The Owner will not be responsible for oral instructions or for the Contractor's
misinterpretations of the Contract Documents.
C. Questions must be directed to Don Harrison, Purchasing Agent at
dharriso1@wccnet.edu. All communication should be directed to the Purchasing
Department. Vendor should NOT contact any department directly with questions. All
questions must be submitted by September 11, 2026 at 2:00 p.m. EDT. All emails must
reference the bid number and title. All questions received by the deadline date will be
answered and posted to the WCC Budget & Purchasing web-site
https://www.wccnet.edu/about/purchasing/bids-rfp.php by September 15, 2026 at 2:00 p.m.
EDT.
2.4 Bid Security, Bonds, and Insurance
A. A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and
shall be enclosed with the Bid Proposal, for all base bids categories in excess of
$50,000.00.
B. Performance Bond and Payment Bond requirements are described in the General and/or
Supplementary Conditions and are one hundred percent (100%) of the total bid,
minimum, for all bids in excess of $50,000.00.
C. Insurance requirements are described in the General and Supplementary Conditions.
2.5 Modification and Withdrawal
A. Proposals may be withdrawn and/or changed any time prior to the bid opening.
B. Proposals may not be withdrawn or changed after the bid opening time and shall be
deemed a firm offer continuing for a minimum of ninety (90) calendar days.
C. Bids received after the time and date of the bid opening will not be considered for
Contract award.
2.6 Receipt of Bids
A. All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu
on or before the date and time as specified. Late bids will not be considered. Telephone
bids will not be accepted. If you have any questions concerning this bid, please do not
hesitate to contact the WCC Purchasing Department. It is the responsibility of the
Contractor to ensure that bids are received on or before the due date and time.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
B. Bids will be received via email by the Purchasing Department of Washtenaw Community
College until 2:00 p.m. EDT, September 18, 2026. The public opening for RFP 6899
HFC Roof Replacement will be held electronically via the link below:
Public Opening - RFP 6899 HFC Roof Replacement
09/18/2026 at 2:30 p.m. EDT
Join Zoom Meeting
https://wccnet-
edu.zoom.us/j/87086156108?pwd=gxA2Brfwvlc3bRxmayoS8hUO7xVnr8.1
Meeting chat link
https://wccnet-edu.zoom.us/launch/jc/87086156108
Meeting ID: 870 8615 6108
Passcode: 922017
C. Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw
Community College Contractor Responsibility Form as a condition of Contract award.
2.7 Codes, Ordinances, Regulations, Etc.
A. All labor and materials shall be furnished and installed in strict accordance with the latest
to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies
that have jurisdiction over this project.
B. If the quality of the labor and materials required by the Drawings and Project Manual
exceeds the requirements of the applicable codes, ordinances, and regulations, the
Drawings and Project Manual shall take precedence.
C. If the quality of the labor and materials required by the applicable codes, ordinances, and
regulations exceed the requirements of the Drawings and Project Manual, then the
applicable codes, ordinances, regulations, etc. shall take precedence.
2.8 Subcontractors and Material Suppliers
A. The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a
complete and final list of all sub-contractors, all material suppliers, and all
superintendents (general construction and principal sub-contractors) he proposes to
engage on the work. Subcontracts and material contracts shall not be awarded unless
and until they have been approved by the Owner. Superintendents (primary contractors
and principal sub-contractors) shall not be changed during the construction on this project
without the Owner's prior approval in writing.
B. Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.
2.9 Award of Contract
A. Material proposals to be used for the completion of work, the competency, solvency,
reputation, and responsibility of the bidders, start/completion/duration times, and other
issues deemed relevant by the Owner and the Engineer will be considered. All
responsible bidders will receive due consideration before the awarding of this contract.
B. In the reception of proposals for the Work, the Owner incurs no obligation to accept the
lowest priced proposal.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
C. The right to accept or reject any and all bids is reserved by the Owner.
D. The Owner reserves the right to require testimony or legal documents pertaining to the
qualifications of a Contractor.
E. If applicable, the Owner may award to multiple vendors if it is the best interest of the
College.
III. Requirements
3.1 Proof of Insurance - Vendor shall refer to Attachment B - General Conditions Article 11:
Insurance for requirements.
3.2 Contract Terms and Conditions - The awarded vendor will be required to sign a standard
contract for the work to be performed per this bid. Sample contract is included as a substantive
part of the 6899 Bid documents (Attachment A - Sample Large Project Construction Contract).
IV. Bid Scope
4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid
Drawings. This project is scheduled to begin May 31, 2027 with a date of final completion
on or before July 23 2027.
4.2 Scope of Work
The work of this bid category includes but is not limited to providing all labor, equipment, materials,
scaffolding, hoisting and incidentals to complete the concrete work in accordance with the
specifications, drawings and applicable codes. All work is to be performed as shown on the plans
and specified herein.
Contractor to manage and coordinate with all other trades necessary to complete the work per
Drawings and Specifications.
THE SCOPE OF WORK
A. Remove existing roofing and insulation down to structural deck.
B. Replace damaged decking on a unit cost basis.
C. Replace damaged wood nailers on a unit cost basis.
D. Remove all square skylights and properly dispose. Add wood nailers to ensure flashing
height exceed 8". Install new matching FM approved dome skylights from Velux,
Sunoptics, or Kingspan.
E. Apply AVC Membrane Primer and adhere AVC MAX membrane to decking.
F. Adhere R-30 value Polyisocyanurate insulation in Low Rise Foam Adhesive (2.6"x2).
a. Ensure insulation, crickets, and saddles do not allow any ponding.
G. Adhere one layer of 14" DensDeck in low rise foam insulation adhesive.
H. Install new 4 lb lead drain flashing with gravel stop and 4 lb lead flashing at all soil stacks.
I. Install 3 plies of BURmastic Composite Ply HT in BURmastic adhesive at a rate of 3 gals
per square.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
J. Install fully adhered TRA Elastomeric flashings adhered in sheeting bond. On flashings
over 12" install a termination every 24" inches and 5 course in 6" BURmesh and
BURmastic Adhesive MC.
a. At the doorway, remove threshold, flash up and set in sheeting bond and water block
sealant at the perimeter. Re-install door threshold.
K. Bar terminate top of flashings.
L. Strip-in Vertical laps with BURmastic Adhesive MC and 6" BURmesh.
M. Install BURmastic flood coat at 5 gal per square and gravel at rate of 400 lb/square.
N. Apply Alumanation 301 at 2.5 gals per square to all flashings and drains.
O. Install safety Tremtred Walkways around all units, entrances, and from access points.
P. Install new 24-gauge kynar coated aluminum copings.
Q. Install new 24-gauge kynar coated aluminum counter flashings at all flashing details.
R. Install coated metal pitch pockets with hoods. Fill with grout and pourable sealer.
S. Re-install all skylight guards and safety railing.
T. Provide manufacturer's 20-year quality assurance warranty that includes inspections
during years 2, 5, 10, and 15. Inspections shall include online report of findings and
recommended maintenance.
SPECIAL CONSIDERATIONS
A. The contractor shall provide a schedule/work plan on obtaining all necessary permits,
materials, and procurement of long-lead items, to begin work and complete the work as
B. This Campus is located in Ann Arbor Township. Contractor shall coordinate permitting
approval for work pertaining to the township's jurisdiction.
C. Coordinate and adhere to all state and local building codes relative to this contractor's
work. The Contractor is to obtain and pay for all special permits associated with this
category.
D. The construction schedule for this contract will be phased with the following timelines:
a. Contract to be awarded in January of 2027.
b. Roofing materials to be delivered and stored in designated areas no later
than May 26th, 2027.
c. Roofing project is to begin May 31st, 2027.
d. Roofing project is to be completed no later than July 23rd, 2027.
e. Contractor to provide a plan of scheduled work regarding roof removal in
the early morning hours. Interior areas are to be closed off to the public
in accordance to the provided safety instructions.
E. Contractor to coordinate with WCC on timing and impact to building. Contractor to include
any premium time or off shift work required to complete system shutdowns and isolations.
F. All materials and equipment that will be purchased as part of the project will be the
responsibility of the Contractor to be delivered to the jobsite with just in time approach.
NO deliveries will be accepted at WCC Shipping and Receiving. Any cost associated with
returned items will be paid by the Contractor.
G. Contractor shall utilize Construction Management Software such as Procore, Plan Grid,
etc. that will be implemented within two weeks of Award.
H. Provide signage, barricades, including shoring and fencing required to maintain required
safety regulations as defined by OSHA. Contractor shall set up safety and barricades
under the roof areas being worked on daily. Contractors to provide safety barricades to
regulate pedestrian traffic in accordance to the Set Up and Storage Overview.
I. Contractor to provide portable restrooms and are to be placed within the safety perimeter
of the northeast corner or on the roof.
Page 5 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
J. See bid documents for Logistics, Staging, and Parking. Contractor shall maintain free
access for traffic around project site parking areas, adjacent building service drives and
loading docks. Unless noted otherwise on logistics plan.
K. Contractor is responsible for total removal and disposal of all waste generated from
construction activities. It is expected that contractor will attempt to separate and recycle
as much as possible. Contractor shall have staff below during tear off to clean any work-
related debris. WCC will review contractor's waste plan prior to start.
L. Contractor to provide protection and daily cleanup of workspace and routes in and out of
the work zones by following the attached safety plan.
M. Contractor to provide dumpsters for the project if one is required.
N. WCC requests that this bid includes a Contingency Allowance of $250,000. This amount
will be used for potential changes or added scope and will be dictated for use by WCC.
Remaining amounts will be returned at job close-out. Add contingency to Base Bid total.
O. Contractor to clean up all trash or construction debris left by the trade contractors daily.
P. This contractor MUST comply with MI-OSHA requirements for this work. This will be
closely monitored.
Q. Contractor and all its sub-contractors are to observe the College's no smoking policy.
R. Contractor's and employees' vehicles to be parked in designated parking lots as noted on
site logistics plan. Unloading areas for tools and materials will be available at the building
on a temporary basis.
S. All prevailing wage requirements for the State of Michigan are to be met by the
contractor.
T. Contractor to submit a weekly gameplan to the Health and Fitness Center every Friday
for the following weeks work.
U. Contractor to provide an overview gameplan of daily tear off and flow of the project prior
to work beginning.
V. Remediation of the northeast lawn will be included in all bids.
W. Tear off over the main gym floor is to be conducted between June 21st-June 26th, 2027.
V. Bid Specifications
Vendor shall comply with bid documents including Construction Contract, General Conditions, Bid
Drawings, Instructions to Bidders, and all Addenda issued prior to bid opening.
List of attachments:
RFP 6899 - Attachment A - Sample Large Project Construction Contract
RFP 6899 - Attachment B - General Conditions
RFP 6899 - Attachment C - Specifications
RFP 6899 - Attachment D - Drawings
RFP 6899 - Attachment E - Prevailing Wage Schedule
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
BID PROPOSAL FORM
To the Owner:
The Undersigned has received and examined the Contract Documents and all conditions regarding the
project, and having visited and inspected the site of the project, hereby proposes:
1. To hold my bid open for a minimum period of ninety (90) calendar days.
2. To enter into and execute a contract, if awarded to me on the basis of this proposal.
3. To accomplish the work in accordance with all the Contract Documents.
4. To complete the work by the time stipulated in this Bid Proposal Form and under the
conditions as outlined in the Construction Documents.
5. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.
A. ADDENDA:Receipt of the following Addenda are acknowledged and incorporated into this Bid
Proposal. (If none were issued, mark "N/A" for "not applicable." If additional space is needed, list
at the end of the Bid Proposal Form.)
______ _____________________________
No. Name of Addendum
______ _____________________________
No. Name of Addendum
B. BASE BID: Proposal to furnish all labor, material, equipment and services must be
itemized below as a condition of award. Proposals must include all costs necessary to
complete work in accordance with the descriptions, requirements, and specifications contained in
all bid documents for the amount as follows:
Labor....................................................................................... $___________ ___
Materials.................................................................................. $
Base Bid Total............................................................................ $________ __________
(Total dollar amount written in words)
C. ALTERNATES:
Alternate No. { 1 }: Replace 100SGFT of water-damaged Drywall within the Health and
Fitness Center with like materials. Include Drywall Finish, and Painting, top where it
matches surrounding area.
(dollar amount (+ or - to Base Bid) written in words)
$
(dollar amount (+ or - to Base Bid) written in figures)
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
D. UNIT PRICES (this section must be completed and prices are as installed):
UNIT
ITEM DESCRIPTION UNIT COST
Metal Deck Replacement Sq Ft
Nailer Replacement 2"x4" LF
Nailer Replacement 2"x6" LF
Nailer Replacement 2"x8" LF
New Clamping Ring Ea
Replace Cracked Drain Bowl Ea
Re-tap Drain Bolts Ea
E. OBLIGATIONS: Upon notification of the acceptance of the Bid Proposal, the Undersigned agrees
to execute a contract for the above work, for the above-stated compensation.
F. CONTRACTOR QUALIFICATIONS: The Owner will consider the qualification and experience of
the Contractor, the amount of the bid, the completion date, and other factors deemed relevant in
determining the award of the contract.
G. PRINCIPAL SUB-CONTRACTORS: I propose to use the following sub-contractors in the
performance of the Work which is the subject of this Bid: (If there are none, mark "N/A," Not
Applicable. If more space is needed, continue listing at the end of the Bid Form.)
Contractor/Company Name Type of Business
Contractor/Company Name Type of Business
H. EXCEPTIONS: Please list and exceptions to the bid, including time frame, contract language,
specifications. (Note exceptions will be reviewed and excepted at the Owners discretion)
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Page 8 of 12

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
The Undersigned hereby agrees:
1. That all the Work and improvements as specified in the Contract Documents will begin on May 31,
2027 and shall be completed on or before July 31, 2027.
2. That the time of completion is an essential part of this Bid and will be made a part of the Contract of
the successful Bidder.
Submitted by:
Name of Bidder
Address of Bidding Company
Address of Bidding Company
Phone No.
Fax No.
By:
Its:
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
RFP # 6899 HFC Roof Replacement Phone (734) 677-5231
RFP Issued On: August 25, 2026 Fax (734) 677-5414
RFP Due Date: September 18, 2026 at 2:00 p.m. EDT
Washtenaw Community College Contractor Responsibility Form
Firm: ______________________________
______________________________
______________________________
______________________________
(Insert name, address and telephone number of firm submitting certification)
Project Name: HFC Roof Replacement
Type of Work/Project: Large construction project
Bid/RFQ/RFP Number: RFP 6899
As a condition of performing work on a contract for Washtenaw Community College, a
contractor submitting a bid shall complete this form with the responsible contractor qualification
standards set forth below. Bids will not be accepted unless they are accompanied by a completed
copy of this form. The form is required for all bona fide solicited contracts greater than or equal to
$20,000. Washtenaw Community College will use this form and the items noted below in
consideration of awarding the bid for the project identified above.
This form must be completed by an employee or other person representing the submitting
firm who has the authority to execute this form and has adequate knowledge to address all matters
specified herein. The person completing this form shall answer each question and execute the
signature requirement at the end of this form in the presence of a notary. If this form has already
been completed and submitted by a responding contractor for a previous bid or contract, it shall
be valid for a period of no longer than two years from the date of receipt.
Contractor Qualification Standards
(1) Does the firm meet the bonding requirements for the contract, as required by applicable law
or contract specifications and any insurance requirements, as required by applicable law or
contract specifications, including general liability insurance, workers compensation
insurance and unemployment insurance?
YES_____ NO_______
(2) Has the firm been debarred or suspended by any federal, state or local government agency
or authority in the past three years?
YES_____ NO_______
(3) Has the firm defaulted on any contract in the past three years?
YES_____ NO_______
(4) Has the firm had any type of business, contracting or trade license, registration, or other
certification revoked or suspended in the past three years?
YES_____ NO_______
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