Landside Snow Removal Services, #26-40-9999-022

Location:	Washington
Posted:	Aug 25, 2026
Agency:	Spokane International Airport
Type of Contract:	Awards
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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SPOKANE AIRPORT BOARD

REQUEST FOR PROPOSAL

SIA LANDSIDE SNOW REMOVAL SERVICES

RFP Number: 26-40-9999-022

RFP Release Date: July 17, 2026

RFP CONTENTS

Section 1 - Statement of Work ....................................................................................................... 2

Section 2 – Proposal Requirements ............................................................................................... 4

Section 3 - Evaluation Procedure ……........................................................................................... 6

Section 4 – Administrative Requirements ...................................................................................... 9

Section 5 - Post Award Requirements .......................................................................................... 12

Section 6 – Proposal Forms and Attachments .............................................................................. 12

SUBMITTAL FORM A – Proposal Information Form .................................................................. 1

SUBMITTAL FORM B – Hourly Rate Proposal Form ................................................................. 1

SUBMITTAL FORM C – Equipment List Form ........................................................................... 1

EXHIBIT 1 – Service Area ............................................................................................................. 1

EXHIBIT 2 – Sample Contract ....................................................................................................... 1

ABBREVIATIONS

Board ........................................................................................................... Spokane Airport Board

CEO ............................................................................................................. Chief Executive Officer

RCW ................................................................................................... Revised Code of Washington

RFP ................................................................................................................. Request for Proposal

SIA .................................................................................................... Spokane International Airport

UBI ......................................................................................................... Unified Business Identifier

Spokane Airport Board

SIA Landside Snow Removal Services

RFP #26-40-9999-022

SECTION 1 - STATEMENT OF WORK

Request for Proposal

Project/Service Summary

The Spokane Airport Board (hereinafter the “Airport”) is soliciting Proposals from

qualified professional firms (hereinafter “Proposers”) to provide Landside Snow Removal

Services for Airport surface parking lots, Rental Car Ready/Return Area (hereinafter “RAC”),

Quick Turn Around Facility (hereinafter “QTA”), Airport roadways, sidewalks, and at other

specified locations at Spokane International Airport, (hereinafter “SIA”).The Airport reserves the

right to award a contract to provide all or a portion of the Landside Snow Removal Services, in its

sole discretion.

Budget and Funding Source(s)

The work to be performed is funded through the Airport operating budget.

Schedule (post award)

The Airport intends to execute a service contract for a term of one (1) years beginning on

October 1, 2026, and ending September 30, 2027, with four (4) optional 1-year term extensions,

at the sole discretion of the Airport.

Project/Service Location

Various outdoor locations at Spokane International Airport, 9000 West Airport Drive, Spokane,

WA 99224

Scope of Work

To provide snow and ice management services for the Airport parking facilities that remain

operational and occupied during winter weather events. Work shall include plowing snow, snow

removal, and may include granular de-icing to the Airport’s 3,000,000 +/- square feet of

parking and 250,000 +/- linear feet of roadway. Services shall maintain safe vehicle and

pedestrian access while minimizing disruption to customers and facility operations.

STAFFING

The Proposer shall supply sufficient manpower and equipment during snow removal to keep

all areas open for safe vehicular and pedestrian movement.

• The Proposer shall designate a dedicated supervisor or lead staff member to monitor

and assess conditions, equipment, and operator actions. The designated individual

will keep Airport Staff apprised on an hourly basis.

• The Proposer shall have sufficient supervision, staff, and equipment to complete two

(2) consecutive twelve (12) hour shifts.

• The awarded Proposer shall be available to perform services twenty-four (24) hours

seven (7) days a week including Holidays in accordance with the Scope of Work.

RESPONSE TIME REQUIREMENTS

It is understood the Proposer shall be on call on call on twenty-four (24) hour dispatch

capabilities. Airport Staff shall determine when pretreating services and/or snow removal

Page 2 of 12

Spokane Airport Board

SIA Landside Snow Removal Services

RFP #26-40-9999-022

Request for Proposal

services are required. The Proposer must be on the premises and providing said services no

later than ninety minutes (90) minutes from being notified by Airport Staff. Failure to

be on the premises within the designated ninety (90) minutes shall result in liquidated

damages being assessed against the Proposer.

COMMUNICATION

Proposers are required to ensure all of Proposer’s supervisors or lead staff members have

the ability to always communicate with Airport Staff. Proposer is required to provide

communication equipment that will be utilized during this contract.

EQUIPMENT REQUIREMENTS

• The Proposer shall furnish with each separate piece of equipment capable, licensed

drivers in sufficient numbers to operate the equipment efficiently.

• The equipment will be fully registered, insured, and capable of being legally

operated under all Washington State and Federal vehicle regulations.

• All vehicles used for snow removal must have the proper lights and warning signals

(yellow beacons) according to OSHA and WSDOT regulations.

• A listing of all equipment shall be submitted with the proposal package.

• The Proposer shall supply three (3) additional personnel to perform hand shoveling

work at the direction of the Airport Staff as needed.

Description

Qty.

Front End Loader, Rubber Tire (2-4 yard bucket)

Equipment w/ 1.5-2.5 yard dry spreader

Equipment with 10’ Snow Pusher Blade

15-Yard Dump truck for hauling snow

Additional Personnel for Hand Shoveling

EQUIPMENT STAGING

A dedicated equipment staging area, equipped with power outlets, will be provided to the

Proposer. All critical equipment required shall be staged at the Airport in the designated

area from October 15th to April 15th for each contract year.

SNOW REMOVAL LOCATION

• Airport Parking lots, Rental Car Center/Quick Turn Around (RAC/QTA), and

other common use areas and roadways (as assigned)

• Location in Exhibit 1, Service Area

SNOW STORAGE & HAULING

Proposer is required, at all times, to maintain a minimum of a ten (10) foot separation

between the Airport’s Security fence, parked vehicles when stacking snow.

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Spokane Airport Board

SIA Landside Snow Removal Services

RFP #26-40-9999-022

PROPERTY DAMAGE

Request for Proposal

All damages, such as harm to curbs, fence fabric, fence posts, hydrants, lights bases,

landscape, shrubs, sprinkler systems, street signs, structures, trees, or any other part of the

SIA property, must be repaired by Proposer within one (1) month after the end of the

season, which is April 15th of each contract year. All repairs must be inspected and

approved by Airport Staff before final payment is made.

OTHER

Follow up plowing and clean up may be necessary when the premises have been

completed and/or after previously parked vehicles have been removed. Airport Staff will

determine whether follow-up plowing is needed.

SECTION 2 - PROPOSAL REQUIREMENTS

Pre-Proposal Meeting and Site Visit

A non-mandatory informational in-person and virtual meeting is scheduled for 12:00 p.m.

(PST) on Tuesday, July 21, 2026, at the Executive Conference Room (ECC) at Spokane

International Airport, located at 9000 W. Airport Dr., Spokane, WA 99224. (The building is

located across the street from A/B Baggage claim, next to the down helix of garage).

Join Zoom Meeting Link

https://spokaneairports-

net.zoom.us/j/8613526505?pwd=hjQsRPFXyZzu7kdiKzZKp0dilpebIa.1&omn=89836083335

Meeting ID: 861 352 6505

Passcode: 76698463

Phone: 1 253 215 8782, 8613526505#, *76698463# US (Tacoma)

Optional non-binding site visits after the non-mandatory pre-proposal meeting for those that

attend in-person.

Date and Time Requirements

Proposals must be received by the Airport no later than the date and time indicated in the

Procurement Schedule, Section 5.

Late Proposals: Proposals will not be accepted by the Airport after the date and time specified

in the Schedule of this RFP. If a Proposal is delivered after the Proposal submission deadline,

the Proposal will not be accepted or considered. It is the Respondent’s responsibility to ensure

The Airport has received their submission. The Airport will not be liable for proposals that may

be sent but not received due to technical issues.

Submission Requirements

Five (5) hard copies and one (1) thumb drive in pdf format of the RFP submittal shall be

provided. Each copy shall contain the name of the firm responding to this RFP and be marked

on the cover:

RFP: Landside Snow Removal Services, 26-40-9999-022

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Spokane Airport Board

SIA Landside Snow Removal Services

RFP #26-40-9999-022

Proposal General Format

Request for Proposal

All materials submitted shall become a part of the proposal and may be incorporated in a

subsequent contract between the Airport and the selected Offeror. All responses/submittals to

this RFP shall be made in accordance with the format outlined below. Failure to submit in the

requested format or failure to submit all the required forms may cause a proposal to be deemed

non-responsive. The format for the proposal includes the following:

• Shall be written in the English language.

• Formatted to the standard 8 ½” x 11” paper size using the format that is specified and

required in this RFP and each Submittal Form.

• Use Arial or Calibri font and must have a minimum font size of 10.

• Page limits are set in the Evaluation Criteria and do not include the required forms. The

Airport will not review or evaluate pages in a Proposal that are more than RFP page

number limitation for a specific section of the Proposal. Excess pages will be discarded

prior to review.

• Proposals must be free of additional brochures, booklets or other sales material that are

not specifically requested in the RFP.

• File name shall contain a portion of the proposer’s firm name.

Organization of Proposals

Proposals must address each of the evaluation criteria in this RFP in a clear, comprehensive, and

concise manner. Proposals must be clearly separated, labeled by response to specific evaluation

criteria and addressed in the same order as included in the RFP. Respondents are further advised

that lengthy or wordy submissions are not necessary.

Clear and Responsive Proposals

The Airport has made every effort to include enough information within this RFP for a Company

to prepare a responsive Proposal. Respondents are encouraged to submit the most comprehensive

and competitive information possible. Proposals that do not respond completely or sufficiently to

the evaluation criteria in this RFP may be rejected as non-responsive, or will receive

correspondingly lower scores for those criteria, which may result in the Proposal not scoring high

enough to be considered further.

Questions About RFP

Questions regarding this RFP shall be emailed solely to the contact person in Section 4, Contact.

Questions must be asked prior to the date and time indicated within the Procurement Schedule in

Section 4. The Airport may determine that a Proposal is non-responsive if the Respondent has had

contact with any other representative of the Airport.

Addenda

Oral communications and emails from the Airport, its staff, agents, Airport members, employees

or outside advisor, or any other person associated with this RFP shall not be binding on the Airport

and shall in no way modify any provision of the RFP. Only formally issued addenda shall modify

the terms of this RFP. Any addenda issued for this RFP will be published at the following website

address: http://business.spokaneairports.net/rfp. Respondents are responsible for checking the

website prior to submission of Proposals for any addenda. If you are unable to download the

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Landside Snow Removal Services, #26-40-9999-022

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