RFB - Outfitting Police Patrol Vehicles

CITY OF SALEM, MISSOURI
REQUEST FOR PROPOSALS
Title: Outfitting Police Patrol Vehicles
Date Issued: August 27, 2026
Due Date and Time: September 30, 2026; 3:00 PM
Submit Sealed Bid To: City of Salem, Missouri
Office of City Clerk
400 N. Iron Street
Salem, MO 65560

INTRODUCTION
The City of Salem is seeking a proposal for outfitting two 2026 Dodge Durango Pursuit patrol
vehicles. Bids should include Federal Signal, Whelen, or Sound off Signal lighting/siren equipment.
Bids should also include charges to pick up vehicles from the Salem Police Department and delivery
once they are completed.
Any questions regarding this request should be addressed Lt Jonathon Counts 101 at
jcounts@salemmo.com, or at 573-729-4242.
Please check the City's website at https://www.salemmo.com/city/government/bids/index.php for
the latest updates to this packet prior to submitting your proposal.
BACKGROUND INFORMATION
The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American
Community Survey estimates approximately 4,677 residents. The City of Salem, Missouri, is a
fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of
government, providing a wide variety of public services, including police, parks and recreation, a
municipal airport, street maintenance, electric, water and wastewater treatment services.
SPECIFICATIONS
The preferred specifications for the upfit are as follows:
Supervisor Vehicle
* Front and Rear Interior lightbars
* Push Bumper (center section only)
* Mirror Lights with integrated alley lights
* 8 Surface Mounts (front and side of push bumper, rear quarter panel and license plate)
* Smart siren system with single 100 watt siren speaker
* Low-Frequency siren system
* Radio console with faceplates for Motorola radio, Uniden digital scanner and siren controller, as
well as cupholder and armrest (non-printer)
* Stalker Dual vehicle specific mounts for counting unit, front antenna and rear antenna
* All necessary brackets and shipping charges
* Labor to install all equipment
Patrol Vehicle
* Overhead lightbar with full white override and hook kit
* Push Bumper (center section only)
* 4 surface mounts (front of pushbumper and license plate)
* Smart siren system with single 100 watt siren speaker
* Low-Frequency siren system
* Radio console with faceplates for Motorola radio, Uniden digital scanner and siren controller, as
well as cupholder and armrest (non-printer)
* 12 prisoner partition with cargo partition
* Stalker Dual vehicle specific mounts for counting unit, front antenna and rear antenna
* All necessary brackets and shipping charges
* Labor to install all equipment

The City reserves the right to reject any or all proposals submitted, waive any informality or
irregularities in the proposals received, and to accept any proposal which, in the opinion of the City,
is in the best interest of the City.
SCHEDULE
Every effort will be made to adhere to the following schedule regarding this proposal, although it
may be altered at the City's convenience.
Release of advertisements of RFB August 27, 2026
Deadline for questions September 17, 2026
Proposal submission deadline September 30, 2026 @ 3 PM
Proposal Opening @ City Hall Council Chambers, September 30, 2026 @ 3:15 PM
202 N. Washington St., Salem, MO 65560
Final Selection & Board Approval October 13, 2026
BID SUBMISSION AND AWARD
Submission
All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem,
Missouri 65560 prior to 3:00 p.m., Central Standard Time, on September 30, 2026.
Proposal opening will be at 3:15 pm on September 30, 2026, at the City Hall Council Chambers, 202 N.
Washington St., Salem, MO.
* Bids shall be submitted on the forms provided and must be manually signed by the
individual authorized to legally bind the company. Additional documentation may be
submitted with the Bid form.
* Bids shall be submitted in a sealed envelope that is clearly marked "Outfitting Police
Patrol Vehicles" on the outside of the mailing envelope.
* Bids received after the opening date and time will be rejected.
* FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.
Cost of Proposal:
1. Provide the price that your company will charge the City for providing services as outlined
in the Specifications.
2. Any additional fees or costs for the services identified in this RFP that are not included in
the fees presented.
Award and Selection
Each proposal will be evaluated based on the following criteria:
1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be
accepted from, nor contracts awarded, to a contractor who is in default on the payment of
taxes, license, or other monies due the city. All bids received that are submitted by
individuals or businesses with their principal place of business located in Dent County,

Missouri, shall be multiplied by a preference factor of .95 awarding the contract for goods or
services.
2. The actual bid amount multiplied by the appropriate preference factors shall be termed the
adjusted local bid amount. The adjusted local bid amount shall be used in lieu of the actual
bid amount in comparing competitive bids.
3. In determining "lowest responsible bidder," in addition to price, the following shall be
considered:
a. The ability, capacity, and skill of the bidder to perform the contract or provide the
service required;
b. Whether the bidder can perform the contract or provide the service promptly, or
within the time specified, without delay or interference;
c. The character, integrity, reputation, judgment, experience, and efficiency of the
bidder;
d. The quality of performance of previous contracts or services;
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the contract or service;
f. The sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service;
g. The quality, availability and adaptability of the supplies, or contractual services to
the particular use required;
h. The ability of the bidder to provide future maintenance and service for the use of the
subject of the contract;
i. The number and scope of conditions attached to the bid.
4. The City reserves the right to award all or portions of the project to the company whose
proposal best meets the goals of the request dependent upon funding availability.
The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB
provide fair and equal opportunity for each bidder to submit competitive bids. It is the bidder's
responsibility to furnish as much detail as possible. All proposals shall be accepted or rejected by
the City of Salem, Missouri, Board of Aldermen.

CITY OF SALEM
VENDOR AND BID LIST INFORMATION
Date: ___________________________________________
Company Name:_______________________________________________________________
Address: _____________________________________________________________________
City:___________________________ State:____________________ Zip Code:____________
CONTACT PERSON FOR BID:
Printed Name
______________________________________________________________________________
Email ____________________________________ Phone ( ) ________________________
Signature of
Owner/Representative__________________________________________________________
(Signature) (Print Name)
Please attach detailed manufacturer's specifications with the minimum required
information listed in the bid specifications.