CITY OF GAINESVILLE
INVITATION TO BID
BID No. 26024
ANNUAL CHEMICAL BID
Bid Release:
Bid Due Date:
04/22/26
05/14/26
Postal Return Address:
City of Gainesville
Purchasing Office
757 Queen City Parkway
Gainesville, GA 30501
Courier Delivery Address:
City of Gainesville
Purchasing Office
757 Queen City Parkway
Gainesville, GA 30501
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City of Gainesville
Invitation to Bid
BID No.26024
Annual Chemical Bid
Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City
Pkwy, SW, Gainesville, GA. 30501 until 2:00 P.M., 05/14/26, for the Purchase of Annual Chemicals.
Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501 @ 2:05 pm
OVERVIEW
The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Chemicals for its
- (a) Riverside Water Treatment Plant, 2120 Riverside Drive, Gainesville, GA 30501 (b) Lakeside Water
Treatment Plant, 5640 Jim Crow Road, Flowery Branch, GA 30542 (c) Flatcreek Water Reclamation Facility, 2641
Old Flowery Branch Rd., Gainesville, GA 30504 and (d) Linwood Water Reclamation Facility, 500 Linwood Drive,
Gainesville, GA 30501
Delivery of Chemicals is expected to be available for use at the Plants no later than July 1, 2026.
BID CORRESPONDENT
Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the
Purchasing Department correspondent listed below:
Tammy Grier
City of Gainesville Department of Water Resources
757 Queen City Parkway, Gainesville, GA. 30501
Phone: 770-531-2663
tgrier@gainesvillega.gov
Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.
Any oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendor
should rely only on written statements issued by the Bid correspondent.
BID QUESTIONS
All questions must be submitted in writing to the Bid correspondent named above. Questions must be
received by 10:00 a.m., 05/6/26. A list of questions and answers will be provided to all known Bidders and by
request. Requests may be made to the Bid correspondent named above.
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BID RESPONSE DATE AND LOCATION
The Purchasing department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than
2:00 P.M., Eastern Standard Time in Gainesville, Georgia on 05/14/26. Bids arriving after the deadline will be
returned unopened to their senders. All Bids and accompanying documentation will become the property of
the City of Gainesville and may not be returned. One (1) original and (1) copy of this Bid must be submitted to
allow for evaluation. Bids must be clearly marked on the outside of the package:
Annual Chemical Bid - 26024
Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility
for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Bid
receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids may not be
delivered by facsimile transmission or other telecommunication or solely by electronic means.
Bid Schedule:
Bid Release:
04/22/26
Bid Questions Deadline: 05/06/26 – 10:00 A.M.
Bid Due Date:
05/14/26 – 2:00 P.M. EST
Anticipated Award Date: 05/14/26 (subject to final Bid review)
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any
portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or
is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item
number or in total. Determination of best response to Bid will be the sole judgment of the City of Gainesville.
Bids shall remain valid for ninety days for the date of Bid opening.
BID REJECTION
The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.
MODIFICATION OF BIDS
Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described
below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial omission
in a Bid may be corrected if the Administrative Service Department determines that correction to be in the
City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall
not be corrected after Bid opening:
(1) Price Information; and
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(2) Any required Insurance
WITHDRAWAL OF BIDS
Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened,
withdrawal of a Bid shall be based upon the following:
The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two
business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from consideration if
the price is substantially lower than the other Bids due solely to a mistake therein, provided the Bid was
submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was
actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or
material made directly in the compilation of the Bid, which unintentional arithmetical error or unintentional
omission can be clearly shown by objective evidence drawn from inspection of original work papers,
documents and materials used in the preparation of the Bid sought to be withdrawn. The Bidder’s original
work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his Bid. If a
Bid is withdrawn under the authority of this provision, the lowest remaining responsive Bid shall be deemed to
be the low Bid.
BIDDERS RESPONSIBILITY
When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be
considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the most
advantageous to the City:
• The ability, capacity and skill of the Bidders to perform the contract or provide the equipment and/or
service required.
• The character, integrity, reputation, judgment, experience and efficiency of the Bidders.
• Whether the Bidders can perform the contract within the time specified.
• The quality of performance of previous public and private contracts or services, including, but not
limited to, the Bidder’s failure to perform satisfactorily or complete any written contract. The City’s
termination for default of a previous contract with a Bidder, within the past three years, shall be
deemed to be such a failure.
• The previous and existing compliance by the Bidders with laws relating to the contract or service.
• Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from
submitting further Bids on the subject project or future Bids, for a period not less than three years.
• The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions that
have been pardoned, expunged or annulled, whether in this state, in any other state, by the United
States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose to the City
all such convictions, especially of management personnel or the Bidders as an entity, prior to notice of
award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure
shall be grounds, in the City’s sole option and discretion, for termination for default subsequent to
award or execution of the contract.
• If the Bidders will be unable, financially or otherwise, to perform the work.
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• At the time of the Bid opening, the Bidder is not authorized to do business in the Georgia, or otherwise
lacks a necessary license, registration or permit.
• Any other reason deemed proper by the City.
NON-ENDORSEMENT
As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City of
Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The
vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,
brochures, sales presentation or the like without the express written consent of the City of Gainesville.
PROPRIETARY BID MATERIAL
Any information contained in the Bid that is proprietary will be neither accepted nor honored. All information
contained in this Bid is subject to public disclosure.
RESPONSE PROPERTY OF THE CITY OF GAINESVILLE
All material submitted in response to this request become the property of the City of Gainesville. Selection or
rejection of a response does not affect his right.
NO OBLIGATION TO BUY
The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor. The
release of this Bid does not compel the City of Gainesville to purchase.
COST OF PREPARING BIDS
The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of Bids
and demonstrations submitted in response to this Bid.
NUMBER OF BID COPIES REQUIRED
Vendors are to submit (1) original Bid and (1) copy.
ADDENDA
Bidders are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to
submitting a Bid. The address is http://www.gainesville.org/purchasing
BID AWARD AND EXECUTION
The City will select the Bid that, in its sole discretion, is the most responsive and responsible Bid to the City.
The City reserves the right to make any award without further discussion of the Bid submitted; there may be
no best and final offer procedure. Therefore, the Bid should be initially submitted on the most favorable
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
