CITY OF GAINESVILLE
REQUEST FOR PROPOSAL
RFP No. ( 26025)
Electrical Services
Proposal Release:
Proposal Questions Deadline:
Proposal Due Date:
(April 22, 2026)
(May 6, 2026 @ 10:00am)
(May 14, 2026 @ 2:00pm)
Postal Return Address:
City of Gainesville
Department of Water Resources
757 Queen City Parkway, SW
Gainesville, GA 30501
Courier Delivery Address:
City of Gainesville
Department of Water Resources
757 Queen City Parkway, SW
Gainesville, GA 30501
City of Gainesville
Request for Proposal
RFP No. (26025)
Electrical Services
Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen
City Pkwy, SW, Gainesville, GA. 30501 until (2:00pm)., (May 14, 2026), for the Purchase of (Electrical
Services). Bids will be opened at 1006 S. Bradford Street Ext, Gainesville, GA 30501
OVERVIEW
The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide
(Electrical Services) for its (Department of Water Resources).
The City desires to purchase (Electrical Services). (Electrical Services) is expected to be available for use at
the (Department of Water Resources) not later than (July 1, 2026).
PROPOSAL CORRESPONDENT
Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be
directed to the Administrative Services Department correspondent listed below:
(Tammy Grier)
City of Gainesville
1006 S. Bradford Street, Ext. Gainesville, GA. 30501
Phone: (770.531.2663)
FAX: (770.531.2672)
(tgrier@gainesvillega.gov)
Unauthorized contact regarding the proposal with other Gainesville City employees may result in
disqualification. Any oral communications will be considered unofficial and non-binding on the City of
Gainesville. Vendors should rely only on written statements issued by the proposal correspondent.
PROPOSAL QUESTIONS
All questions must be submitted in writing to the Proposal correspondent named above. Questions must
be received by 10:00 a.m., (05/6/26). A list of questions and answers will be provided to all known
proposers and by request. Requests may be made to the Proposal correspondent named above.
PROPOSAL RESPONSE DATE AND LOCATION
The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its
entirety, not later than (May 14, 2026). 2:00pm), Eastern Standard Time in Gainesville, Georgia on (Enter
Deadline Date). Proposals arriving after the deadline will be returned unopened to their senders. All
proposals and accompanying documentation will become the property of the City of Gainesville and may
not be returned. One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.
Proposals must be clearly marked outside of the package:
Electrical Services
Vendors assume the risk of the chosen method of dispatch. The City of Gainesville assumes no
responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for
actual proposal receipt. Late proposals will not be accepted nor will additional time be granted to any
vendor. Proposals may not be delivered by facsimile transmission or other telecommunication or solely by
electronic means.
Proposal Schedule:
Proposal Release:
(April 22, 2026)
Proposal Questions Deadline:
(May 6, 2026 @ 10:00am)
Proposal Due Date:
(May 14, 2026 @ 2:00pm)
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept
any portion thereof if it is determined that either method results in lower costs, better service, final
satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be
made by item number or in total. Determination of best response to proposal will be the sole judgment of
the City of Gainesville. Proposals remain valid for ninety days for the date of proposal opening.
PROPOSAL REJECTION
The City of Gainesville reserves the right to reject any or all proposals at any time without penalty.
Any vendor who acts as a supplier to another vendor submitting a proposal and also submits a proposal
of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or
practice of unethical or immoral business practices. Any vendor associated with this practice may be
banned from doing business with the City of Gainesville for up to three years.
MODIFICATION OF PROPOSALS
Any clerical mistake that is patently obvious on the face of the proposal may, subject to the limitations
described below, be corrected upon written request and verification submitted by the proposers. A non-
material omission in a proposal may be corrected if the Administrative Service Department determines that
correction to be in the City’s best interest.
WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn at any time prior to the proposal opening. After proposals have been publicly
opened, withdrawal of a proposal is to be based upon the following:
The Proposer s give notice in writing of his claim of right to withdraw his proposal due to an error within
two business days after the conclusion of the proposal opening procedure. Proposals may be withdrawn
from consideration if the price is substantially lower than the other proposals due solely to a mistake
therein, provided the proposal was submitted in good faith, and the mistake was a clerical mistake as
opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of work, labor or material made directly in the compilation of the
proposal, which unintentional arithmetical error or unintentional omission can be clearly shown by
objective evidence drawn from inspection of original work papers, documents and materials used in the
preparation of the proposal sought to be withdrawn. The proposer’s original work papers is to be the sole
acceptable evidence of error and mistake if he elects to withdraw his proposal. If a proposal is withdrawn
under the authority of this provision, the lowest remaining responsive proposal is to be deemed to be the
low proposal.
PROPOSER’S RESPONSIBILITY
When determining whether a proposer is responsible, or when evaluating a proposal, the following factors
may be considered, any one of which will suffice to determine whether a proposer is responsible or the
proposal is the most advantageous to the City:
• The ability, capacity and skill of the proposer to perform the contract or provide the equipment
and/or service required.
• The character, integrity, reputation, judgment, experience and efficiency of the proposer.
• Whether the proposer can perform the contract within the time specified.
• The quality of performance of previous public and private contracts or services, including, but not
limited to, the proposer’s failure to perform satisfactorily or complete any written contract. The
City’s termination for default of a previous contract with a proposer, within the past three years, is
to be deemed to be such a failure.
• The previous and existing compliance by the Proposer with laws relating to the contract or service.
• Evidence of collusion with any other Proposers, in which case colluding proposers will be restricted
from submitting further proposals on the subject project or future proposals, for a period not less
than three years.
• The proposer has been convicted of a crime of moral turpitude or any felony, excepting convictions
that have been pardoned, expunged or annulled, whether in this state, in any other state, by the
United States, or in a foreign country, province or municipality. Proposer s affirmatively disclose to
the City all such convictions, especially of management personnel or the proposers as an entity,
prior to notice of award or execution of a contract, whichever comes first. Failure to make such
affirmative disclosure is to be grounds, in the City’s sole option and discretion, for termination for
default subsequent to award or execution of the contract.
• If the proposer will be unable, financially or otherwise, to perform the work.
• At the time of the proposal opening, the proposer is not authorized to do business in the Georgia, or
otherwise lacks a necessary license, registration or permit.
• Any other reason deemed proper by the City.
NON-ENDORSEMENT
As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City
of Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The
vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,
brochures, sales presentation or the like without the express written consent of the City of Gainesville.
PROPRIETARY PROPOSAL MATERIAL
Any information contained in the proposal that is proprietary will be neither accepted nor honored. All
information contained in this proposal is subject to public disclosure.
RESPONSE PROPERTY OF THE CITY OF GAINESVILLE
All material submitted in response to this request becomes the property of the City of Gainesville.
Selection or rejection of a response does not affect this right.
NO OBLIGATION TO BUY
The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.
The release of this proposal does not compel the City of Gainesville to purchase.
COST OF PREPARING PROPOSALS
The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of
proposals and demonstrations submitted in response to this proposal.
NUMBER OF PROPOSAL COPIES REQUIRED
Vendors are to submit one (1) original Proposal and one (1) copy.
ADDENDA
Proposers are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to
submitting a proposal. The address is http://www.gainesville.org/purchasing
PROPOSAL AWARD AND EXECUTION
The City will select the proposal that, in its sole discretion, is the most responsive and responsible proposal
to the City. The City reserves the right to make any award without further discussion of the proposal
submitted; there may be no best and final offer procedure. Therefore, the proposal should be initially
submitted on the most favorable terms the vendor can offer. The specification may be altered by the City
of Gainesville based on the vendor’s proposal and an increase or reduction of services with the
manufacturer may be negotiated before proposal award and execution.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
