Richland County School District
One
INVITATION TO BID
Multiple Award
Solicitation Number
Date Issued
Procurement Officer
Phone
E-mail Address
ITB 2025-011
October 22, 2024
Timika Beaver, PPAD
803-231-7037
Timika.Beaver@richlandone.org
DESCRIPTION: “Provide Kitchen Equipment Parts and Repair Service”
The Term "Offer" Means Your "Bid" or "Proposal"
SCHEDULE OF EVENTS
DATE AND TIME
QUESTIONS MUST BE RECEIVED BY:
ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO:
TIMIKA.BEAVER@RICHLANDONE.ORG The solicitation number must appear in
the subject line of the email.
October 30, 2024 @ 11:00 AM EST
POST RESPONSE TO BID QUESTIONS
November 1, 2024 @ 5:00 PM EST
DEADLINE FOR BID: PUBLIC VIRTUAL BID OPENING via TEAMS
MEETING ID: 239 906 253 063
PASSWORD: z3ZHuZ
November 22, 2024 @ 11:00 AM EST
Bids must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.
Offeror shall provide One (1) Original, one (1) Copy, and one (1) USB copy.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Attn: Timika Beaver, PPAD
Procurement Services
201 Park Street, Room 209
Columbia, S.C. 29201
AWARD&
This solicitation, any amendments, and award, will be posted at the following web address:
AMENDMENTS
https://www.richlandone.org/departments/procurement-services/solicitations
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror named
above)
TITLE
(Business Title of person signing above)
PRINTED NAME
(Printed name of person signing above)
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
Women
Minority
Other
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An
offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch
office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate
corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
COVER PAGE (Revision 3, June 2017)
Richland County School District One
Invitation to Bid: Provide Kitchen Equipment Parts and Repair Service
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices shall be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Amendment
Issue Date
Amendment Amendment
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008)
****End of Page Two****
30 Calendar Days (%)
_______Calendar Days (%)
ITB No. 2025-011
Page 2 of 50
Richland County School District One
Invitation to Bid: Provide Kitchen Equipment Parts and Repair Service
TABLE OF CONTENTS
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
Scope of Solicitation
Instructions to Contractors
A. General Instructions
B. Special Instructions
Scope of Work / Specifications
Information for Contractors to Submit
Qualifications
Award Criteria
Terms and Conditions
A. General
B. Special
Bidding Schedule
Attachments to Solicitation
ITB No. 2025-011
Page 3 of 50
Richland County School District One
Invitation to Bid: Provide Kitchen Equipment Parts and Repair Service
I. PURPOSE OF SOLICITATION
ACQUIRE SERVICES & SUPPLIES/EQUIPMENT (JAN 2006): The purpose of this solicitation
is to acquire services and supplies or equipment complying with the enclosed description and/or
specifications and conditions. [01-1005-1]
MAXIMUM CONTRACT PERIOD – ESTIMATED: M u l t i - T e r m C o n t r a c t Start date:
SY 2024-2025 End date: SY 2028-2029. Any resulting contracts will begin on the date specified
in the notice of award. The initial term of the contract will be one (1) year with four (4) additional
one-year options to renew for a contract term of five (5) years.
GENERAL INFORMATION: Centrally located three hours from the beaches and the
mountains of South Carolina, the Richland County School District One, hereinafter referred to
as the “District or RCSD1” serves the capital city of Columbia. The District covers 480 square
miles, educating approximately 22,167 students in 52 schools and approximately 4,000 adult
education students. The District is proud to serve a richly diverse student body. Students from
rural, suburban, and urban neighborhoods combine to form a student population representative
of a wide range of cultural and ethnic backgrounds. Of the District's 4,011 employees, 2,500
are classroom teachers. Richland County School District One continues to grow and hires
approximately 300 new teachers each year. Additional basic information about the District is
posted on the District’s website: https://www.richlandone.org/Page/1
Richland One is consistently ranked among the best school systems in South Carolina, and the
District is a leader in the state's educational community. A seven-member Board of School
Commissioners governs Richland County School District One.
II. INSTRUCTIONS TO CONTRACTORS – A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024) CLAUSE HEADINGS USED
IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO
CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING
DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY
PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the Richland County School District One Board of School Commissioners
and its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock
company, joint venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery,
period of performance, price, quantity, or other provisions of any contract accomplished by
mutual agreement of the parties to the contract.
CONTRACT means all types of Richland County School District One’s agreements,
regardless of what they may be called, for the procurement or disposal of supplies, services,
equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer,
directing the contractor to make changes which the clause of the contract TITLED “Changes, “if
included herein, authorizes the Procurement Officer to order without the consent of the
contractor.
CONTRACTOR means the Contractor receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is
identified by number. Contractors are cautioned that amendments may modify information
ITB No. 2025-011
Page 4 of 50
Richland County School District One
Invitation to Bid: Provide Kitchen Equipment Parts and Repair Service
provided on the Cover Page. DISTRICT means Richland County School District One.
OFFER means the bid, quote or proposal submitted in response this solicitation. The terms Bid
and Proposal are used interchangeably with the term Offer.
OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder
is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled
Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the
cover page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any
amendments. STAFF means persons working directly for the Provider or subcontracted.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the
work. USDA means United States Department of Agriculture.
US or WE means the District.
WORK means all labor, materials, equipment, services, or property of any type, provided
or to be provided by the Contractor to fulfill the Contractor’s obligations under the Contract.
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time before
opening. All bidders requesting the bid package will be sent copies of all amendments. (b) All
actual and prospective bidders shall monitor the following website for the issuance of any
amendment to this solicitation: www.richlandone.org (Procurement Department) Bidders shall
acknowledge receipt of any amendment (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page
Two (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received
the amendment. (c) If this solicitation is amended, then all terms and conditions which are not
modified remain unchanged.
AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement
Officer is the only District official authorized to bind the District with regard to this procurement
or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of
award will be posted at the location specified on the Cover Page. If the contract resulting from
this Solicitation has a total or potential value in excess of fifty thousand dollars, in addition to
the posted notice, notice of intended award will be sent to all Contractors responding to the
Solicitation. Any award resulting from this Solicitation will not be effective until the eleventh day
after such notice is given. When only one response is received, the notice of intended award
and the ten-day delay of award may be waived.
BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are
offering to enter into a contract with Richland County School District One. Without further action
by either party, a binding contract shall result upon final award. Any award issued will be issued
to, and the contract will be formed with, the entity identified as the Offeror/Contractor on the
Cover Page. An offer may be submitted by only one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period
specified on the Cover Page, you must notify the Procurement Officer in writing.
BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in
the English language and in US dollars, unless otherwise permitted by the Solicitation.
ITB No. 2025-011
Page 5 of 50
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.