MULTILINGUAL STUDENT LITERACY AND READING INTERVENTION SOLUTIONS

Invitation for Bid # 251-27-148
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: September 8, 2026 @ 2:00 PM
Raleigh, NC 27610 Contract Type: Agency Specific Term Contract
Refer ALL Inquiries to: Petra Gooding Commodity: MULTILINGUAL STUDENT LITERACY AND
Telephone No: 919-588-3456 READING INTERVENTION SOLUTONS
E-Mail: bids-pgooding@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
The submission of false or misleading information in the vendor's proposal.
Any efforts to dissuade or discourage other vendors from submitting proposals.
Any efforts to influence, dictate, or change the terms of another vendor's proposal.
Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time (ET.)
Issue IFB WCPSS 8-25-26
Submit Written Questions Vendor 8-28-26 by 12:00 pm
Provide Response to Questions WCPSS 8-31-26 by End of Business
Submit Proposals Vendor 9-8-26 by 2:00 pm
Public Live Bid Opening WCPSS 9-8-26 at 2:00 pm
(vendor attendance is not required)
Join:
Microsoft Teams meeting Join:
https://teams.microsoft.com/meet/2111746709
38884?p=LzsiH043jjSaH8kxK8
Meeting ID: 211 174 670 938 884
Passcode: J6HM32qu
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be emailed to bids-pgooding@wcpss.net by the date and time specified above. Vendors should
enter "IFB 251-27-148 Questions" as the subject for the email. Question's submittals should include a reference to the
applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendums associated with the Invitation for Bid will be posted to the following links
and it will be the vendor's responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further
consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendors'
sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of
opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject
a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to
use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,
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Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training.
PURPOSE
The purpose of this Invitation for Bid (IFB) is to solicit bids from qualified vendors to provide an age-appropriate reading
intervention library designed for multilingual students in upper elementary and secondary grades who are still mastering
foundational reading skills.
WCPSS has diverse student needs, and this initiative aims to equip both classroom educators and central service support
teams with high-leverage tools to maximize student outcomes. Vendors may submit proposals for Component 1,
Component 2, Component 3, or all three Components.
The Wake County Public School System (WCPSS) is requesting pricing proposals for Age- and Level-Appropriate
Reading Intervention Materials and Strategies including: 1) a phonics-based solution for multilingual (ML) students in
upper-elementary and secondary grades; and 2) a supplemental literacy solution for both secondary educators and
secondary multilingual (ML) students; and 3) a program that covers relevant information for primary (K-2) ML Newcomer
students living in a new country.
BACKGROUND
For background purposes, The Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools in the district, including 123
elementary schools, 38 middle schools, 32 high schools, and 10 special schools, serving a student population of
approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
SCOPE OF WORK
Vendor must be able to meet requirements for one or all three components of the RFP - 1) a phonics-based solution for
multilingual (ML) students in upper-elementary and secondary grades; and 2) a supplemental literacy solution for both
secondary educators and secondary multilingual (ML) students; and 3) a program that covers relevant information for
primary (K-2) ML Newcomer students living in a new country.
Component 1: Phonics-based Solution for Upper-Elementary and Secondary Students
The selected vendor(s) will deliver professional materials focused on evidence-based, high-impact instructional strategies
that increase student decoding and language skills, ensuring that struggling readers, like English language learners, can
practice basic phonics and build confidence without feeling embarrassed by materials intended for younger children. The
selected vendor will offer engaging, age respectful content for upper-elementary and secondary students at accessible
reading levels in a variety of styles; ensuring that no matter what level the reader is, there will be a book for them, offering
a variety of formats-graphic novels, pure text, full-color, books in verse, and plays.
Builds All 5 Foundational Reading Elements: Phonemic Awareness, Phonics, Comprehension, Vocabulary, and
Fluency
Materials Exhibit Phonics Skills:
CVC words and progressing through long vowels
Consonant digraphs
Vowel diphthongs
Multisyllabic words
Gives Instructors the Supports and Strategies to be Successful:
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Progress Monitoring - Summative Assessments for every book
Lesson Plans
Vocabulary-building Activities
Strategic Reading Questions
Reproducible Activities with phonics and comprehension skills
Component 2: Supplemental Literacy Solution for both Secondary Educators and Secondary
Multilingual students.
The selected vendor(s) will provide a variety of instructional materials meant to support core curriculum and help
educators build foundational reading skills, reading comprehension, and other key literacy skills designed for small group
instruction and learning stations. The vendor(s) will also provide an online portal for learners to complete digital
assignments and engage in independent practice through at-home access.
Supplemental Resources and Materials Must:
Align with researched-based best practices
Foster SEL, Social Emotional Learning
Correlate to Core Literacy Programs
Provides Flexibility and Accommodation for Multilingual Learners:
A complete research-based approach to developing English language proficiency
Resources for students on every level of English language proficiency
Ease of instructional planning for educators
Equity of instruction for multilingual learning students
Component 3: A Program that Covers Relevant Information for Primary (K-2) ML Newcomer
Students Living in a New Country
The selected vendor(s) will provide a variety of instructional materials meant to support multilingual students who have
recently immigrated in adapting to living in a new country, both academically and socially. The materials will provide
information at an accessible reading level and be supported by visuals; and they will place a focus on vocabulary building
and acquisition for students learning English.
Resources and Materials Must:
Align with researched findings of best practices
Feature content and settings that will appeal to students
Contain appropriate and accessible content for target demographic
Provides Flexibility and Accommodation for Multilingual Learners:
A complete research-based approach to developing English language proficiency
Equity of instruction for multilingual learning students
Progress monitoring in the form of summative assessments for every topic and a program checklist
Extensive teaching support for every book
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Focus on vocabulary acquisition
VENDOR QUALIFICATIONS
Responding vendors must demonstrate:
A proven track record (minimum of 10 years) of delivering a significant number of large-scale professional
learning to K-12 school districts of Wake's size (providing documentation to show this)
Deep expertise in adult learning theories and job-embedded instructional coaching models
Demonstrated experience working with diverse student populations, including English Learners, Title I school
communities, and Advanced Learners
Capacity to provide both in-person and virtual delivery models as needed.
PROPOSAL SUBMISSION REQUIREMENTS
To be considered for evaluation, vendors must submit a proposal organized into the following sections:
Section A: Signed Execution Page (page 1)
Section B: Executive Summary & Company Profile
For Each Component: Brief overview of the organization, its mission, experience in K-12 education, data
illustrating positive impact on student data outcomes with at least 3 K-12 school districts of Wake's size; citing
any of this data being with Wake itself
Clear statement indicating whether the proposal covers Component 1, Component 2, or Component 3, or all
Components.
Section C: Technical Approach & Methodology
For Each Component: Describe the specific frameworks, research basis, and delivery method.
For Each Component: Include a sample project timeline, progress-monitoring tools, and evidence of success.
Section D: Past Performance & References
Provide three (3) references from K-12 school districts of similar size/demographics served within the last
three years. Include contact names, phone numbers, and emails.
Section E: Cost Proposal
* Vendors must submit a transparent, itemized budget.
If bidding on more than one component, pricing must be clearly separated by Component 1 and Component
2, etc.
CONTRACT TERM
The contract shall be awarded for up to a one-year term. WCPSS reserves the right to renew for two
additional one-year terms at its discretion.
It shall be mandatory that the selected vendor enforce the following employee requirements:
All employees are subject to the required background checks as described in the terms and
conditions section of the solicitation. Any employee of the awarded vendor that does not meet the
requirements are subject to dismissal.
Multiple vendors may be awarded one or more components of this RFP
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TECHNICAL SPECIFICATIONS
If any portion of the vendors proposal will be online, the platform/solution must meet the Technical Specifications below/
Please indicate how your proposal will address the following specifications in each area. In terms of rostering and user
authentication, our acceptable methods are listed below. Bids must identify which methods are available.
User Account Provisioning
The system must allow for the use of the state's unique student ID number to identify students as a master key with their
email address being the login ID.
Users must have individual and unique login credentials.
Accepted SCIM 2.0
Accepted Entra Identity
Accepted Rapid Identity
Accepted Clever
Accepted Google Workspace
Accepted Just-in-time provisioning via Google, EntraID, or Clever
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of
static passwords
Class Rostering
Accepted Rapid Identity Studio (OneRoster API)
Accepted Clever
Accepted IMS Global Learning Tool Interoperability (LTI) 1.3 or greater
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of static
passwords
User Authentication
User sessions must timeout (i.e. require logging in again) after a specified length of inactivity (Down to 30 minutes).
The system must store any local authentication credentials in a salted, encrypted format.
Accepted Security Assertion Markup Language (SAML) 2.0 as a Service Provider (SP)
Accepted OIDC via Google or Entra Identity
Accepted Sign in with Clever
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Accessibility
Must comply with the Americans with Disabilities Act (ADA) section 508 compliance found at:
http://www.dol.gov/dol/topic/disability/ada.htm
User Roles
At a minimum, software must provide the user roles listed below (or equivalent). The ability to create custom user roles is
preferred.
Super Administrator Full administrative control over all settings to include data integration settings,
manage user roles/permissions, etc.
District Administrator Able to view all users and all data, system-wide reporting, but CANNOT
access/change any technical settings.
School/Department Able to view all users and user data within a specific school or department.
Administrator
Teacher/Staff Able to view all students and associated data for students in their class or staff
in their department.
Student/standard user Able to view their content only.
Reporting
Where applicable, the system must allow for reporting of student progress at various levels (ie. classroom teachers can
run class level reports, principal or district admin can run school level or district level reports).
Data Portability
The system shall allow for the export of data to be used with other data systems such as Student Information Systems
(SIS), Instructional Management Systems (IMS), and Learning Management Systems (LMS) (or in case of staff systems,
Oracle or other data systems). Data will be provided in a spreadsheet or database format. Describe how the solution
provides for the export or transfer of data, including all formats and methods supported.
Data Retention and Deletion
User data will be deleted no longer than six months after a user has been removed from the provisioning view.
While under contract, the system must maintain student data records for a minimum of five (5) years and make
these records available to the district.
Browsers
Must provide support for the most recently released versions of Google Chrome Browser.
Additional Software
If the solution requires the use of additional software components, such as plugins or proprietary packages, please
provide details. List if they are required, or if this would give an enhanced experience.
Software install (Is this required, optional for enhanced experience, or not needed?)
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Browser plugin required
Browser extension required
Application required
Supported Devices
List any limitations
Windows 11
Apple MacOS
Chromebook (the three most recent versions of ChromeOS)
iPhone
iPad
Customer Support
Customer support must be available to district and school administrative users by phone and email during regular
business hours (M-F, 8-5 Eastern Standard Time).
Identify any additional support avenues that may be available such as online chat.
Technical Support
Technical support, licensing fees, upgrades and patches must be included in the annual solution fee.
Server Uptime
Describe your uptime Service Level Agreement. The system is expected to be utilized 24 hours a day.
References
Provide at least two reference accounts where:
Solution is deployed in a production environment
For a duration of one (1) year
For at least 40,000 students
OTHER VENDOR QUALIFICATIONS
* VENDOR shall be licensed (when applicable) and approved to do business in the State of North
Carolina.
* Provider will work with the WCPSS Human Resources department to complete criminal background checks on all
employees providing tutoring.
* The Provider/Company must complete and submit the Application Supplement Waiver and General Release
form for each employee providing services to the contract administrator for WCPSS prior to beginning work, in
addition to those completed by the provider.
* Insurance requirements referenced within as well as any Federal, State and Local requirements shall be
required and maintained.
* Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
(Federal Government)
https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
(State of North Carolina)
https://ncadmin.nc.gov/documents/nc-debarred-vendors.
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COST
* Vendor shall provide their cost proposal on their own form.
* Vendor's proposal should be inclusive of all costs, including travel, training, or implementation.
* Vendors may bid any any or all of the 3 components
* Pricing must clearly state which component is being proposed. If bidding on more than one component, pricing
must be clearly separated by Component 1, Component 2, etc.
PROPOSAL EVALUATION
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals. An evaluation
team will review the proposals using the criteria below and make a recommendation. The criteria listed will be used to
evaluate the proposals for the purpose of ranking them in relative position based on how fully each proposal meets the
requirements of this IFB.
AWARD CRITERIA
1. Pricing.
2. Quality of Service: Includes answers and methodology where applicable.
3. Experience and References: WCPSS requests minimum of three reference accounts be provided. Each reference
should demonstrate a record of quality work spanning at least three years. If any vendor submitting a proposal is
limited in the number of reference accounts available, vendor should submit a list of all accounts of record within the
last three years. Vendors shall not use WCPSS as a past reference.
4. Conformity with specifications herein.
CUSTOMER REFERENCES
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
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Address
SOURCE SELECTION
WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most
responsive/responsible low bid.
i. The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.
However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by
any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all
offers should be complete and reflect the most favorable terms.
ii. Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially
classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be
considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided
with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have
specific page numbers and sections stated in the reference.
iii. To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent
of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all
requirements listed in this IFB may be subject to point reductions during the evaluation process or may be
deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for
rejection.
iv. Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date
Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has
previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated
rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not
be debarred from doing business with the State of North Carolina or Federal Government.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date bids are opened through the date the contract is awarded-each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor's bid or qualifications, the contents of another Vendor's bid,
another Vendor's qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,
unless it is determined in WCPSS' discretion that the communication was harmless, that it was made without intent to
influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor's bid may be
disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-
gooding@wcpss.net .
VENDORS ARE CAUTIONED THAT ALL RESPONSES MUST BE ORGANIZED, IDENTIFIABLE AND READILY
ACCESSIBLE. A TEMPLATE IS PROVIDED FOR USE BUT ANY ADDITIONAL INFORMATION SHOULD
REFLECT IDENTIFIABLE LANGUAGE AND BE ACCESSIBLE AND ORGANIZED.
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