Demand Services for On-Call Plumbing

Request for Qualifications with Price Proposal

RFQ/P #47-003

For the provision of

Demand Services for On-Call Plumbing

Hall County, Georgia (herein “County) is soliciting bid responses from qualified Contractors to furnish and install all materials and equipment necessary to provide plumbing services on an as needed basis for various projects throughout the County (herein “Services”) according to the Scope of Work as specified herein. The County seeks to award a pool of vendors in which to issue Task Orders for specific projects to be named.

Schedule of Events:

Bid Post Date: April 22, 2026_

Bidder’s Questions Due Date:May 8, 2026, at 5 PM

Bid Due Date:Thursday, May 21, 2026, at 2 PM

Bidding Process: Hall County is now accepting sealed bids from qualified Contractors (herein “Bidder” or “Contractor”) for the Services in the County’s Purchasing Division on the fourth (4 ^th ) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EST on Thursday, May 21, 2026. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4 ^th floor to be considered.

General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia.

Term: It is the County’s intention to award a pool of vendors for the Services listed herein, for an initial one (1) year term, followed by four (4) additional renewal options. Renewal options are not guaranteed.

Questions: All communications must be directed solely to Julie Dorough, Issuing Officer at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the RFQ/P requirements.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County’s website. All addenda must be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s Website at https://www.hallcounty.org/Bids.aspx , then click the link for ‘Demand Services for On-Call Plumbing’ and download all required documents under “Related Documents”. Any addenda will also be posted in this same area. Bidders are responsible for checking the County’s website for addenda.

Bid Response: The County considers a bid response as an irrevocable offer, valid for a period of one hundred and twenty (120) days from submission. The County reserves the right to reject all proposals, full or part, and to negotiate fees, conditions, or other terms with the Bidder(s) submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities, informalities, and errors and may seek clarification of such.

Cost Proposals: Bidder’s cost shall be fixed and firm for the contract term.

Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the date, time, and at the address above. Cost will not be read at this time.

Request for Clarification: The County reserves the right to request clarification or additional information provided by any Bidder. The County may also request in-person or virtual presentations, interviews, and may choose to enter into negotiations with potential Bidders as needed.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall have the right to waive any informality or irregularity of immaterial deviation, omissions and clerical errors in any bid received.

Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. All questions regarding the contract, redlines, and exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due Date listed above. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented.

BID EVALUATION

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process: The first is the “Technical Qualifications Proposal” that outlines the bidding firm’s qualifications, experience, and its approach to deliver the services. The second is the “Cost Proposal”, whereby the evaluation committee will evaluate the proposed cost for the Services to determine the best value for the County.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder, to complete the described work. The County intends to award the contract to a pool of vendors that it deems to be the most responsible and responsive Bidders to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. The County will not make an award of contract solely based on lowest cost bid, but also on approach, references, qualifications, and other subjective criteria as the County may deem necessary and determine at its sole discretion.

Technical Qualifications Evaluation: Bidders must answer all scored questions found on Exhibit G – Scored Questions, which are weighted and will be scored by the County’s evaluation committee. The County’s evaluation committee will score and assign point values to the answers. The total maximum points are set at 1,000. The County has assigned an 80/20 split for scoring points; eight hundred (800) points (80%) available for Technical Qualifications, and two hundred (200) points (20%) available for the cost proposal. The Bidder with the highest total point score closest to 1,000 will be the apparent contract award winner.

Unanswered questions will earn a 0-point score. The Bidder’s response should limit answers directly to the questions asked. Each answer will be scored on a scale of twenty-five (25) percentage points as shown:

Excellent = 100%

Good = 75%

Adequate = 50%

Marginal = 25%

Poor = 0%

In addition to the space provided on Exhibit G – Scored Questions, Bidders may expand their answers to the questions onto separate pages if needed with the question repeated at the top of each page. Bidders may input “see attached” in the space provided next to each question.

Responses to the questions should be clear and concise. Where appropriate, Bidder’s should show statistical information in a tabular chart format and textual information in bullet point format. Summarize key points at the beginning of each answer. All quantitative material should include complete assumptions and be supported by detailed schedules evidencing all calculations and results.

Provide one-sided documents only. Do not include superfluous marketing brochures or unnecessary promotional materials. These will not be evaluated. Address each specific question with direct, detailed answers.

BIDDER RESPONSE

Technical Qualifications: Bidders must provide a total of four (4) hard paper copies of their technical qualifications: one (1) marked “Original” and three (3) marked “Copy”. Submit all four (4) hard paper copies in a sealed envelope(s) separate from the Cost Proposal.

Cost Proposal

Bidders are to also submit one (1) hard paper copy of their Exhibit C – Cost Proposal Worksheet.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above.

Combined Digital Response

Bidders must provide their responses on one (1) USB drive with two (2) folders therein: one (1) entitled “Technical Qualifications Response” and one (1) entitled “Cost Proposal”. Do not include the cost proposal in the technical qualifications folder.

Cost Evaluation: This solicitation is heavily focused on a Bidder’s qualifications, experience, and capabilities. Therefore, award may not be made solely based on the lowest cost bid. Cost will be given more importance when all other evaluation criteria are relatively equal.

Cost is not the only consideration for award. If, in the County’s sole discretion, qualifications between two (2) or more Bidders are equal, then the County may make an award to the lowest cost Bidder among them. The County will evaluate cost as presented on Exhibit C – Cost Proposal Worksheet. Any and all fees should be detailed in the response.

Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer of the firm with the submittal to ensure its originality.

Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive and the County may not evaluate it for award.

Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor County Commissioners during the RFQ/P evaluation process. The County may deem such as collusion, thus rendering the submission in violation of the Official Code of Hall County, and therefore the County may deem the proposal as non-responsible and not evaluate the proposal for an award.

By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate.

Table of Contents

1.0       INTRODUCTION

2.0       STATEMENT OF NEED

3.0       GENERAL TERMS AND CONDITIONS

4.0       SCOPE OF WORK

5.0       SUBMISSION OF PROPOSALS

6.0       RFQ/P RESPONSE PREPARATION

7.0       SELECTION PROCESS

7.0       STEPS TO AWARD

8.0       EXHIBITS AND ATTACHMENTS

1.0INTRODUCTION

The County desires to award a pool of vendors for the Services described herein and is soliciting sealed bids for this Request for Qualifications with Price Proposal (herein “RFQ/P”) for the Services. Bidders must be in the regular business of plumbing services.

2.0       STATEMENT OF NEED

The County expects the awarded Bidders to be prompt, attentive, and able to perform the work in a timely and scheduled manner and with all personnel, including subcontractors, to be professional in approach and uniform in production.

In case of default by the awarded Bidder, the County reserves the right to move on to the next highest scoring Bidder to complete the Services.

3.0       GENERAL TERMS AND CONDITIONS

1. The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications.
2. Bidders, including all officers, must not be, or have been, barred by any Federal, State, or Local authority.
3. Bidders must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, theft, or any other malpractice.
4. Bidders must be legally able to conduct business in the State of Georgia.
5. Bidders must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance.
6. Bidders must not be under an enforcement action for related investigation pending by a professional or regulatory group or legal entity.

4.0       SCOPE OF WORK

Plumbing Services will be of varied types including, but not necessarily limited to the  following: drain, waste and vent pipe, hot and cold water pipe (copper and PVC), fixtures (toilets, urinals, and inks (bathroom or kitchen), hot water heaters, septic tanks, grease traps,  etc., and any other plumbing services as outlined by Hall County.  Installation should be of the highest quality and standard for the trade. The County is looking to have a pool of contractors that can perform these services on demand as task orders arise and any other Plumbing services as outlined by Hall County.

General Requirements & Specifications:

1.      All Plumbing Services are to be conducted in accordance with Hall County Department’s requirements.  The contractor shall be responsible for all work.   Hall County allows the use of sub-contractors under this contract to fulfill the scope of work.   Sub-contractors shall perform no work, unless pre-approved by the County.  Sub-contractors should be disclosed within the bid at the time of bid submissions.  If the bidder intends to use a sub-contractor to fulfill one entire segment of this contract, then the bidder should submit to the County references for the sub-contractor.  Once the County has awarded the contract, the contractor cannot change sub-contractors without seeking pre-approval from the County.  The County reserves the right to check all references and conduct background checks on any changes to sub-contractors and/or workers performing work under this contract.  Sub-contractors shall be paid at the same labor rate and same materials marked-up rate as stated on bid schedule.  The contractor shall be wholly responsible for the quality of their sub-contractor’s work.   The contractor shall not award more than seventy-five (75) percent of the work to sub-contractors on any project, without prior approval of the County Representative.

2.      The unit rates solicited for future Task Order Price Requests will include routine supervision of field activities.

3.      Hall County will not pay overtime charges.

4.      Contractor shall not be paid for mileage and travel time to and from the site. Time charges shall begin when employee reaches site and end when employee leaves. Bidder should incorporate expected travel costs into the unit hourly rates.

5.       Contractor shall be sure all billing/invoices are clear as to the department and project.

6.       Successful Contractor will provide proposals for each individual Hall County project with estimated personnel and equipment, time and materials.

1. Time of completion for the work authorized under each task order will be established at the time of issuance of such task order.  If contractor fails to complete the work under any purchase order within the time allotted, contractor shall be required to pay Hall County 1% per day for a period of up to ten (10) days for each day the service is late.

1. All carpeted areas to be clean and free from dirt or debris stains when job is complete.

1. Inspect the site daily and do not leave the site without correcting any conditions caused by the work which would be hazardous to the public.  Provide barricades, warning tape and other means to protect the public from hazardous conditions while work is in progress.

1. The contractor shall provide all equipment (ladders, scaffolding, tools, supplies, etc.) and/or services required to complete specified work.   Normal supplies required for plumbing such as drills, saws, hammers, shovels, glue, screws, safety equipment, etc. must be included as part of unit pricing and will not be reimbursed.  Hall County will reimburse equipment rentals at cost only, no markup allowed.  All equipment rentals require pre-approval by County staff.

1. All materials required will be listed on the invoice when submitted and charged at the stated percentage of mark-up over contractor’s cost.  Hall County reserves the right to inspect/request proof of contractor cost at any time during the contract period.  All invoices should be itemized by line items listed in the future Task Order, unless a lump sum task order is accepted.

1. The Contractor shall not accept any request for Plumbing Contractor projects or change orders without communication with the Purchasing Department.

13.    Any and all change order requests by the Contractor must be submitted in writing and approved through the Hall County Purchasing Division.  For any work performed outside the contract agreement for which compensation over and above the agreement occurs; there must be an accompanying approved change order.   If work is done before issuance of change order approval and revised purchase order, the change may be rejected or denied for compensation.

5.0       SUBMISSION OF PROPOSALS

Bidders submitting proposals must disclose their qualifications for the Services to the County in the format set forth below. Failure to provide the requested information may result in the proposal being deemed non-responsive and therefore eliminated from further consideration.

1. The County requests that Bidders submit proposals addressing all items listed below. Failure to include any of the documents or exhibits attached hereto or any addenda or amendments may result in disqualification. Bidders must submit a total of four (4) hard copies of their bids: one (1) hard copy marked “Original” and three (3) hard copies marked “Copy”. Bidders must also load all documents onto one (1) USB flash drive with the technical response and cost proposal separated into two (2) different file folders on the USB flash drive.
2. Bidders must submit their sealed bid response packages clearly marked with RFQ/P #47-003, Demand Services for On-Call Plumbing on the outside.
3. The awarded Bidder must maintain insurance policies at the Bidder's own expense and must furnish the County with a Certificate of Insurance (COI), providing evidence of coverage at least in the amounts indicated in Exhibit B – Contract for Services. The COI must list County as the certificate holder and as an additional insured under the commercial general, automobile, and umbrella liability policies as follows: “Hall County, Georgia, its Board of Commissioners, officers, employees, servants and agents, 2875 Browns Bridge Rd, Gainesville, GA 30504”.
4. It is mandatory that the following documents be completed and included in the bid response. Include in the bid response package sealed envelopes with the cost proposal in its own separate envelope. Mark one envelope with RFQ/P #47-003, Demand Services for On-Call Plumbing, and enclose these completed exhibits:

Exhibit A – Bid Response Form

Exhibit B – Contract for Services

Exhibit D – W-9 Form

Exhibit E – E-Verify Affidavit

Exhibit F – Ethics Affidavit

Exhibit G – Scored Questions

Any Addenda

Copy of business license

Certificate of Insurance

Copy of professional licenses or certifications

1. In a separate sealed envelope, enclose a completed Exhibit C – Cost Proposal Worksheet and clearly mark RFQ/P #47-003, Demand Services for On-Call PlumbingCost Proposal on the outside of the envelope.

Do not enclose the Exhibit C – Cost Proposal Worksheet with the technical responses. This may render your proposal as non-responsible and thus, not evaluated for award.

1. Bidders must submit to the following address. All deliveries must be date and timed stamped by the HCGC 4 ^th Floor Receptionist. The County is not responsible for late bids due to mailing delays.

Hall County Government Center

Attn: Julie Dorough, Issuing Officer

Purchasing Division – 4 ^th Floor

2875 Browns Bridge Road

Gainesville, Georgia 30504

6.0.      RFQ/P RESPONSE PREPARATION

1. The Bidder bears all responsibility for all expenses incurred in responding to this RFQ/P.
2. The County will not accept joint proposals, unless otherwise noted herein.
3. Cover Letter: Prepare and submit a cover letter addressing general qualifications. Provide the following information: name of proposer(s), name and title of the person(s) who will manage the engagement, physical address, telephone number(s), and email address(es) of proposer(s).
4. Describe the organization of your firm, the location of offices, and the resources that are available to accomplish the work for the County.
5. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would be unable to provide. If there is another service that your firm could provide instead, please elaborate.

7.0       SELECTION PROCESS

1. The evaluation process will include a pre-selected evaluation committee comprised of Hall County stakeholders and subject matter experts. The committee will evaluate the technical qualifications and price proposals. The highest scoring Bidder(s) may be asked for an interview, further negotiations, demonstrations, or a best and final offer.
2. Each proposal should contain the Exhibit C – Cost Proposal Worksheet in a separate envelope as provided with the RFQ/P document.
3. The evaluation committee will review each proposal with regard to demonstrated breadth of service, experience, financial stability, personnel, rates, references, lead times, and other related criteria.
4. The awarded Bidder will be required to submit evidence of compliance with professional liability insurance coverage requirements, as outlined in the Exhibit B – Contract for Services.
5. Bidders are encouraged to submit clear and concise responses. Excessive length or extraneous information is discouraged. In an effort to ensure the County’s ability to evaluate and choose a successful Bidder, Bidders are encouraged to organize their proposal as follows:

Section 1 – Cover letter and executive summary

Section 2 – Answer all scored questions on Exhibit G

Section 3 – Cost proposals submitted in a separate sealed envelope

1. Bidders must locate and complete all exhibits to this RFQ/P and submit them with the bid. Bidders failing to do so may result in the bid to be non-responsive and thus not evaluated. Bidders are also encouraged to check Hall County’s website for addenda, attachments, and other supplemental documents for this RFQ/P during the bidding period.
2. If unable to reach an agreement with the highest scoring Bidder, the County retains the right to negotiate with the next highest scoring Bidder, and so on until reaching a satisfactory agreement, or the County may terminate the process.
3. The County structured the evaluation process to secure highly competitive bidders who would be most effective in delivering the Services. The primary objective of the evaluation process is to select a firm that:
   1. Clearly demonstrates a thorough understanding of the contract responsibilities; and,
   2. Presents a compelling work plan that yields the desired contract services and deliverables; and,
   3. Shows adequate resources to handle the project; and,
   4. Presents a focused effort to allocate those resources to the project; and,
   5. Demonstrates exceptional value for the cost of services proposed.

8.0       STEPS TO AWARD

The evaluation committee will recommend award of the contract to the highest scoring Bidder. In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. The County will then present to the awarded Bidder a Notice of Award, a Purchase Order, and a Notice to Proceed.

Step 1: The evaluation committee will evaluate the Bidders’ responses according to the criteria described herein, and score and rank the proposals. The County reserves the right to request clarification of information provided and to request additional information needed to assist in the evaluation process.

Step 2: The Purchasing Division will then open the cost proposals, and the evaluation committee will then score the responses. The Purchasing Division will combine these results with the results of the technical qualifications scoring. After this scoring, the Purchasing Division will rank the highest scoring proposers on a bid tabulation summary.

Step 3: The evaluation committee may schedule interviews with the Bidders. All costs associated with the interview (if required) will be at the expense of the proposing Bidder.

Step 4: Based upon the results of the proposals, references, and the interviews, the Purchasing Division, along with the evaluation committee, may negotiate with the Bidder(s) ranked highest in an attempt to reach an agreement. If negotiations with the highest ranked Bidder are unsuccessful, the County may negotiate with the second ranked Bidder, and so on until reaching a satisfactory agreement.

9.0       EXHIBITS AND ATTACHMENTS

Exhibit A – Bid Response Form

Exhibit B – Contract for Services

Exhibit C – Cost Proposal Worksheet

Exhibit D – W-9 Form

Exhibit E – E-Verify Affidavit

Exhibit F – Ethics Affidavit

Exhibit G – Scored Questions