RFQ 100-27 Professional Design Services - EMS Station

Request for Qualifications
RFQ # 100-27
Professional Design Services - EMS Station
Issued By:
Onslow County Purchasing Department
234 NW Corridor Blvd.
Jacksonville, NC 28540
Phone: (910) 455-1750
Issued For:
Onslow County Emergency Services
Date of Issue: August 25, 2026
Due Date: September 24, 2026 2:00PM
234 NW Corridor Blvd. Jacksonville, North Carolina 28540 Phone: (910) 455-1750 Fax: (910) 455-3024 OnslowCountyNC.gov

KEY INFORMATION SUMMARY SHEET
Request for Qualifications
RFQ #100-27 Professional Design Services
RFQ Issue Date: August 25, 2026
Deadline for Questions: September 4, 2026 @12:00 noon
Emailed to PurchasingBids@onslowcountync.gov
Responses to Questions: September 9, 2026 if not sooner
Mailing address to submit proposals: Onslow County Purchasing Department
Attn: Christina Russell, Purchasing Division Manager
234 NW Corridor Blvd.
Jacksonville, NC 28540
Responses Due: September 24, 2026 not later than 2:00PM, EST
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August 25, 2026
RE: Request for Qualifications
Professional Design Services - EMS Station
Federal Grant Fund Project
To Whom It May Concern:
The County of Onslow County is seeking a qualified firm to provide architectural and engineering design
services for a project that is awaiting final approval for funding through a Federal Grant. The project will
involve designing an EMS Station that will also be used as an E911 backup Center. Attached you will find a
"Request for Qualifications" which identifies the project to be undertaken by Onslow County.
In order to be considered, all responses must be submitted in writing no later than 2:00 PM (EST) on
September 24, 2026. Firms mailing responses should allow delivery time to ensure timely receipt. The
responsibility for getting the response to the Onslow County Purchasing Department on or before the specified
time and date is solely and strictly the responsibility of the responding firm. The County will in no way be
responsible for delays caused by any occurrence. Responses may be hand carried or mailed to:
Onslow County Purchasing Department
Attn: Christina Russell
234 NW Corridor Blvd.
Jacksonville, NC 28540
Hours of Operation: 8:00 a.m. - 5:00 p.m. (EST)
Firms providing responses shall be licensed and responsible for complying with North Carolina laws,
regulations, and local ordinances. The County reserves the right to waive any informality, to reject any and all
responses to the Request for Qualifications, and to accept any responses which in its opinion may be in the
best interest of Onslow County.
Funding is contingent upon compliance with all terms and conditions of funding award. All prospective firms
shall comply with all applicable federal laws, regulations, executive orders, FEMA requirements and the terms
and conditions of the funding award. In addition, contractors providing submittals shall be responsible for
complying with state law and local ordinances.
No responses to the Request for Qualifications will be received or accepted after 2:00 PM, EST, September 24,
2026. Late qualification packages will be deemed invalid and returned unopened to the firm.
Thank you,
Christina Russell, CLGPO
Purchasing Division Manager
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REQUEST FOR QUALIFICATIONS
ONSLOW COUNTY
PROFESSIONAL DESIGN SERVICES
EMS Station
I. INTRODUCTION
The County of Onslow is inviting interested firms, licensed in the State of North Carolina, to submit
their qualifications for consideration to provide professional architectural and engineering design
services for an EMS Station that will also be used as a E911 backup Center. Contingent upon final
approval, the project will be funded through a Federal Grant.
II. SCOPE OF SERVICES
Proposed Project Site: Emergency Medical Services Station
317 Western Blvd., Jacksonville, NC 28540
Project Descriptions:
The proposed project consists of comprehensive architectural, engineering and design services necessary
for the planning, design, permitting, and construction management of a new EMS Station.
The project will include the following:
Primary backup EOC built to ICC-500 standards with 18-inch thick walls, including: two EOC
activation rooms with 102+ total capacity (42-person first floor EOC + 60-person second floor
EOC); dual-occupancy bunk rooms (40+ personnel capacity) with showers and a designated
lactation room; and a strategic location directly behind Onslow Memorial Hospital with bypass
access, providing mutual upsurge support during mass casualty incidents and improved
accessibility
A designated backup PSAP and 911 dispatch center with 8 dispatch desks, redundant CAD
systems, and full 911 capabilities supporting CLFES dispatch integration, eliminating the current
single point of failure.
Regional logistics warehouse with 90-day supply capacity for critical medical and operational
supplies
Eight-bay ambulance facility with drive-through capability and dedicated restocking stations to
reduce response times for installation personnel
Logistics staging areas for pre-positioning resources and supporting rapid deployment during
emergencies
Training facilities with capacity for 102+, simulation labs, and skills training stations, including
space for collaborative training exercises with installation personnel
Regional coordination capabilities for standardized response protocols and unified emergency
operations between civilian and military partners
The link Drawing set.pdf will provide Firms with drawings county completed.
Firms will provide the following services:
Feasibility Study & Pre-Design
Firm will conduct a site feasibility study including zoning, land use, utilities, environmental constraints,
and access/traffic considerations. Evaluate alternative site layouts and building mass options. Provide a
preliminary project budget and schedule. Facilitate programming meetings to determine operational
needs. Develop initial concept drawings for review and approval.
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Architectural Design Services
Firm will provide complete architectural design and specifications including floors plans, elevations,
sections, interior layouts, finish schedules, door/hardware schedules, equipment coordination, and code
compliance analysis.
Structural Engineering Services
Firm will design the structural system for the building including foundations, walls, roofs, and apparatus
bay requirements, and provide calculations and specifications meeting all applicable codes.
MEP Engineering
Firm will provide HVAC, electrical, plumbing, and fire protection system designs, including energy
efficiency considerations, emergency power systems, communications infrastructure, and specialty drains
needed for EMS operations.
Civil Engineering & Site Development
Firm will prepare civil/site plans including grading, drainage, utilities, stormwater management, erosion
control, site access, parking, and apparatus circulation. Provide full permitting support.
Construction Documents
Firm will prepare detailed and coordinated Construction Documents including all architectural, structural,
MEP, and civil plans and specifications suitable for competitive bidding.
Permitting & Approvals
Firm will assist the Owner during bidding, respond to bidder questions, prepare addenda, participate in
pre-bid meetings, and assist with bid evaluation and award recommendation.
Construction Administration
Firm will attend construction meetings, review and approval submittals, conduct site visits, prepare field
reports, review RFIs and change orders, verify compliance, and provide record drawings and closeout
documents.
Deliverables
Firm will provide feasibility report, programming documents, schematic design package, design
development package, full construction document set, permit applications, bid phase materials,
construction administration reports, and record drawings.
Meetings & Coordination
Firm will attend all project meetings, provide minutes, and coordinate with Emergency Services
leadership, County staff, and external agencies.
III. SUBMISSION
A. Submittals: Submit one (1) original hard copy and one (1) identical electronic PDF copy (on a thumb
drive) of the original hard copy in numerical order. Outside of package will be marked "RFQ 100-27
Professional Design Services - EMS Station". Submittals will be received no later than 2:00 PM EST,
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on September 24, 2026, at the Onslow County Purchasing Department, 234 NW Corridor Blvd.,
Jacksonville, NC 28540.
B. Qualification packages may be hand-delivered or mailed. If the submittal is sent by mail or
commercial express, the Respondent shall be responsible for actual delivery of the qualification
package to the proper county office before the deadline. All submittals become property of the
County. Request for Qualification packages will not be accepted via fax machine or internet e-mail.
C. Mark outside of envelope with "RFQ No. 100-27 Professional Design Services - EMS Station".
D. Time is of the essence and any proposal or addenda pertaining thereto received after the
announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the
sole responsibility of the firm to ensure that their proposal is received by the Purchasing
Department personnel before the deadline indicated above.
E. Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict
competition. On the contrary, all responsible firms/individuals are encouraged to submit
responses. The County of Onslow reserves the right to waive any informalities, to reject any and/or
all proposals, and to accept any proposal which in its opinion may be in the best interest of the
County.
F. Qualification packages may be withdrawn by written request prior to submittal deadline.
IV. PREPARATION
A. Firms are to submit qualification packages which present their qualifications and understanding of
the services to be performed. Emphasis should be placed on completeness of services offered and
clarity of content. All submittals should be complete and carefully worded and must convey all of
the information requested by the County. If errors or exceptions are found in the firm's
qualification package, or if the package fails to conform to the requirements of the RFQ, the County
will be the sole judge as to whether that variance is significant enough to reject the firm's submittal.
B. Qualification packages should be prepared simply and economically. All data, materials, and
documentation shall be available in a clear, concise form. Onslow County does not expect nor will
any more favorable consideration be given to submittals with fancy covers or binding, color
photographs, sample plans, non-pertinent information on other accomplishments of the firm which
have no direct bearing on these projects, resumes of individuals who will not be engaged in the
work, or pages of other non-projected related material. Brevity will be appreciated. Submittals
shall be limited to 50 single sided pages or 100 double sided pages, 8 12 x 11, minimum 12-point
font. Covers and dividers do not count in the 50 single sided or 100 double sided pages total.
C. Firms requiring clarification or interpretation of this RFQ shall make a written request, which shall
reach the Onslow County Purchasing Department no later than the date and time for submittal of
written questions.
D. Any interpretation, correction or change of this RFQ will be made by Addendum. Addenda will be
emailed to all who are known by the County Purchasing Department to have received a complete
set of RFQ documents. It is the responsibility of the firm to ensure that all Addenda were received.
E. All submittals shall provide a straightforward, concise description of firm's ability to satisfy the
requirements of the RFQ.
F. Qualification packages should be bound in a single volume where practical. All documentation
submitted with the offer should be bound in that single volume.
G. In addition to the transmittal letter, the Non-Collusion Affidavit must be signed by a principal of the
firm or an officer of the corporation duly authorized to bind the corporation.
H. If any offer includes comments over and above the specific information requested in this RFQ such
comments must be included as a separate appendix.
I. The firm is solely responsible for all costs and expenses associated with the preparation of the
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submittal and of any supplementary presentation (including any oral presentation) if requested by
County.
J. Qualification Packages must be made in the official name of the individual, firm, or corporation
under which the business is conducted (showing official business address) and must be signed in
ink or pdf electronic signed by a person duly authorized to legally bind the business entity
submitting the qualification.
V. GENERAL TERMS AND CONDITIONS
A. NON-COLLUSION AFFIDAVIT
Each qualification package must be accompanied by a notarized affidavit on non-collusion,
executed by the firm or in the case of a corporation, by a duly authorized representative of said
corporation. The Non-Collusion Affidavit is provided herein.
B. ADDENDA/CHANGES
Any additions, deletions, modifications or changes made to this RFQ shall be processed through the
Onslow County Purchasing Department. Any deviation from this procedure may result in the
disqualification of the firm's submittal or the cancellation of any contract resulting from this RFQ.
C. QUESTIONS
Questions concerning this RFQ should be directed to:
Onslow County Purchasing Department
Attn: Christina Russell
234 NW Corridor Blvd.
Jacksonville, NC 28540
Telephone (910) 455-1750
E-mail: PurchasingBids@onslowcountync.gov
All questions pertaining to this RFQ must be submitted in writing no later than 12PM on
September 4, 2026.
Only written questions will be considered formal. Any information given by telephone will be
considered informal. Any questions that the County feels are pertinent to all proposers will be
emailed as an addendum to the RFQ. Fax and e-mail messages will be treated as written questions.
D. PROPRIETARY INFORMATION:
Trade secrets or proprietary information submitted by a firm in connection with a procurement
transaction shall not be subject to the public disclosure under the North Carolina Public Records
Act pursuant to NC General Statutes 66-152(3). However, the firm must invoke the protection of
this section prior to or upon submission of the data or other materials, and must identify the data
on other materials to be protected and state the reasons why protection is necessary. Each
individual page considered a trade secret or proprietary information must be labeled
"Confidential" in the top right corner.
E. AWARD/CONTRACT TIME
No part of this solicitation is to be considered part of a contract nor are any provisions contained
herein to be binding of Onslow County.
Award shall be made to the responsible firm whose qualifications are determined to be the most
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advantageous to the County, taking into consideration the evaluation factors set forth in the RFQ.
Award is also contingent upon the final approval of Federal Funded Grant.
The County wishes to enter into an agreement with one firm which will be responsible for the work
associated with this RFQ.
A notice of contract award is anticipated by October/November 2026 or earlier. The detailed Scope
of Work and schedule of deliverables shall be negotiated with the successful firm for the project.
F. CONTRACT DOCUMENT
The successful firm will be required to enter into a design consultant services agreement.
G. SUBCONSULTANTS
If any subconsultants will be used for the various projects, the successful firm shall provide to the
Purchasing Division Manager a list of names of any of the intended subconsultants, their applicable
license number(s) and a description of the work to be done by each subconsultant.
The successful firm shall not substitute other subconsultants without the written consent of the
County.
The successful firm shall be responsible for all services performed by a sub-engineer as though they
had been performed by the successful firm. Responsibilities include, but are not limited to,
compliance with applicable licensing regulations.
If at any time the County determines that any sub-engineer is incompetent or undesirable, the
County shall notify the successful firm accordingly, and the successful firm shall take immediate
steps for cancellation of the subcontract and replacement.
Nothing contained in any contract resulting from this RFQ shall create any contractual relationship
between any sub-engineer and the County of Onslow.
It shall be the successful firms' responsibility to ensure that all terms required in the attached
contract are incorporated into all subcontracts.
H. INSURANCE
The selected firm shall purchase and maintain in force, at his own expense, such insurance as will
protect the firm and the County, to include professional liability (E&O), from claims which may arise
out of or result from the firm's execution of the work, whether such execution be by himself, his
employees, agents, subcontractors/engineers, or by anyone for whose acts any of them may be
liable. The insurance coverage shall be such as to fully protect the County, and the general public
from any and all claims for injury and damage resulting by any actions on the part of the firm or its
forces as enumerated above. See Sample Contract for additional information regarding insurance
coverages and limits.
The selected firm shall furnish a copy of an original Certificate of Insurance, naming the County of
Onslow as an additional insured. Should any of the policies be canceled before the expiration date,
the issuing company will provide thirty (30) days written notice to the certificate holder. The firm
shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable
to the Onslow County Purchasing Director and shall require and show evidence of insurance
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coverage on behalf of any subcontractors/engineers (if applicable), before entering any agreement
to sublet any part of the work to be completed under this contract.
VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS
Interested firms desiring to provide the professional services should include the following with its
Statement of Qualifications. In order to evaluate responses efficiently and equitably, responses must
be tabbed as identified below. Failure to submit this information may render your proposal non-
responsive.
Tab 1: Introduction: Company Information (Weight 5 points)
* Firm's name and business address, including telephone, email address, website address.
* The type of firm (individual, partnership, corporation, etc.) and list the names of all partners,
principals, etc.
* Year established. Include former firm/company name(s) and year(s) established, if applicable.
* The name, title, address, and telephone number of the firm's authorized negotiator. The person
identified must be empowered to make binding commitments for the firm.
* Letter of Interest
Tab 2: Qualifications of the Firm (Weight 25 points)
* Provide an organizational chart, resumes, and summary of staff qualifications. Provide a list of staff
members and resumes of those persons who will be assigned to work with the County on the
project. Include an Organizational Chart but do not include resumes or list of personnel who will
not be assigned to these projects.
* General Qualifications Statement (summary of the firm's ability to perform "Scope of Services"
outlined within the RFQ.
* Names of outside consultants (subconsultants) who would be involved to provide services required
for these projects. Provide a one-page synopsis for each consultant to include the following
information:
o Individual's proposed role in the project.
o A resume or brief description of the individual's previous experience as it relates to
his/her role in the project.
o For any proposed subconsultants, indicate how long your firm has worked with the
sub-consultant on previous projects.
Tab 3: Past Experience (Weight 25 points)
* List and describe your firm's previous experience in Public Safety Design Services or experience
with government projects in the past ten (10) years that are applicable to the proposed project.
For each project listed, the information should include:
- Name and location of the project and the date the work was completed.
- Name and telephone number of the facilities maintenance director or staff person whom
your firm worked with on the project (projects references).
- Name of the project manager assigned to each listed project.
- Total final combined design and construction dollar amount of the work performed.
- Number of change orders and total amount of change orders.
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Tab 4: Current Projects/Project Schedule (Weighted 25 points)
* List of current ongoing projects. Include: Project start date; expected completion date, total
project cost, your ability to devote staff resources to complete this project.
* Provide a timeline detailing the pre-event planning (based on hours/days after contract award).
Tab 5: Hourly Rates (Weight 15 points)
* Provide a description of hourly rates along with an estimated percentage of total work to be
performed by each pay classification listed.
* Provide a list of all reimbursable expenses, including but not limited to, travel, per diem rates,
copies, etc.
Tab 6: Other Requirements (Weight 5 points)
* Information concerning any pending, ongoing, or prior litigation within the last 10 years.
* Submission of a proposal indicates acceptance by the firm of the terms, conditions, and
requirements described in this RFQ unless clearly and specifically noted in the submittal. Any
and all exceptions/deviations to the required Scope of Services shall be documented on a
separate page.
Tab 7: Forms: Notarized when required
* E-Verify (attached)
* Certification Regarding Debarment and Suspension (attached)
* Non-Collusion Affidavit (attached)
* Responder's Certification Form
VII. EVALUATION PROCESS:
Following the deadline for qualifications, a review of the submitted qualifications will be by a selection
committee established by the County. The selection committee will review, analyze and rank all submittals
based on their response to the information requested. The selection shall be made in order of preference
based on criteria established herein.
If desired, the selection committee may short list the number of qualified firms. The County reserves the
discretion to determine the number of firms that will be on the short list. The County may engage in
individual discussions with two or more offerors deemed fully qualified, responsible, and suitable on the
basis of initial responses and with emphasis on professional competence to provide the required services.
Interviews are not anticipated; however, the selection committee may schedule interviews if required in
the selection process. Such offerors shall be encouraged to elaborate on their qualifications and
performance data or staff expertise pertinent to the proposed project, as well as alternative concepts.
The selection committee may conduct discussions with the firm(s) submitting responses regarding the
contract and shall select from among the firm(s) deemed most qualified to provide the required services.
At the discretion of the County, the discussions with the firm(s) may consist of written questions and
responses, and/or personal interviews with members of the firm(s). If personal interviews are required by
the County, the persons proposed to be responsible for performing the work required herein shall attend
the interview. If requested, firms should be prepared to submit financial status information, which shall be
held in confidence.
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