TRI-MOUNTAIN GOLF COURSE OPERATOR'S LEASE

REQUEST for PROPOSAL # 963
PROFESSIONAL, TECHNICAL AND EXPERT SERVICES
Clark County Washington
RELEASE DATE: WEDNESDAY, SEPTEMBER 16, 2026
DUE DATE: WEDNESDAY, OCTOBER 21, 2026 by 11:00 am
LATE PROPOSALS WILL NOT BE ACCEPTED - NO EXCEPTIONS
Request for Proposal for:
TRI-MOUNTAIN GOLF COURSE OPERATOR'S LEASE
SUBMIT:
One (1) Original
Five (5) Complete Copies
of the Proposal to:
United Parcel Service / FedEx or Hand Delivery United States Postal Service
Clark County Not Available
ATTN: Office of Purchasing
1300 Franklin Street, 6th Floor, Suite 650
Vancouver WA 98660
564-397-2323
Office Hours: 8:00 am - 3:00 pm, Monday - Friday, except Legal Holidays.
No electronic mail submissions.
Refer Questions to Project Manager:
Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise
that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.
Michelle Schuster
Director of Internal Services
Michelle.Schuster@clark.wa.gov
Phone: 564-397-4118 Office Hours: 9:00am - 5:30pm

General Terms and Conditions
ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and independently, without consultation, communication, or agreement for the purpose of
administrative requirements established by Washington Administrative Code (WAC), the restricting competition. This does not preclude or impede the formation of a consortium
Revised Code of the State of Washington (RCW), and any subsequent amendments or of companies and/or agencies for purposes of engaging in jointly sponsored proposals.
modifications, as applicable to providers licensed in the State of Washington.
INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington
ALL proposals submitted become the property of Clark County. It is understood and agreed State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend
that the prospective Proposer claims no proprietary rights to the ideas and written materials identical prices and services to other public agencies wishing to participate in this RFP.
contained in or attached to the proposal submitted. Clark County has the right to reject or Each public agency wishing to utilize this RFP will issue a purchase order (or contract)
accept proprietary information. binding only their agency. Each contract is between the proposer and the individual agency
with no liability to Clark County.
AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-
LIMITATION - This RFP does not commit Clark County to award a contract, to pay any
duals outside the proposers own organization in preparing the proposal. No contingent
costs incurred in the preparation of a response to this RFP, or to procure or contract for
fees for such assistance will be allowed to be paid under any contract resulting from this
services or supplies.
RFP.
LATE PROPOSALS - A proposal received after the date and time indicated above will not
CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an be accepted. No exceptions will be made.
award if the contractual agreement has not been entered into by both parties or if new state
regulations or policy make it necessary to change the program purpose or content, ORAL PRESENTATIONS - An oral presentation may be required of those prospective
discontinue such programs, or impose funding reductions. In those cases where contractors whose proposals are under consideration. Prospective contractors may be
negotiation of contract activities are necessary, Clark County reserves the right to limit the informed that an oral presentation is desired and will be notified of the date, time and
period of negotiation to sixty (60) days after which time funds may be unencumbered. location the oral presentation is to be conducted.
CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for
governing the confidentiality of information. the following purposes will be conducted at the discretion of Clark County: Fund
accountability; Contract compliance; and Program performance.
CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing
PRICE WARRANT - The proposer shall warrant that the costs quoted for services in
or denying any interest, financial or otherwise, that any employee or official of Clark County
response to the RFP are not in excess of those which would be charged any other individual
or the appropriate Advisory Board may have in the proposing agency or proposed project.
or entity for the same services performed by the prospective contractor, in a similar
socioeconomic, geographical region.
CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a
proposal must certify that each company or agency of the consortium can meet the REQUEST for PROPOSALS - This solicitation is an invitation by Clark County for
requirements set forth in the RFP. Proposers to submit an offer, which may be subject to subsequent discussions and
negotiations by the County and the Proposer. It is not a request for a competitive bid.
COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County A Proposal means any document, submittal, interview presentation, negotiation, and
and the prospective contractor have executed a contractual agreement. The contractual everything and anything provided in response to this RFP regardless of whether the
agreement consists of the following parts: (a) the basic provisions and general terms and submission is an oral or written submission.
conditions, (b) the special terms and conditions, (c) the project description and goals Clark County reserves the right to accept or reject any or all proposals received as a result
(Statement of Work), and (d) the budget and payment terms. Clark County is not of this RFP, to negotiate with any or all prospective contractors on modifications to
responsible for any costs incurred prior to the effective date of the contract. Clark County proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this
reserves the right to make an award without further negotiation of the proposal submitted. RFP if it is in the best interest of Clark County to do so.
Therefore, the proposal should be submitted in final form from a budgetary, technical, and
programmatic standpoint. PROTESTS - Must be submitted to the Purchasing Department within 3 business days of
receipt of Letter of Notice.
DISPUTES - Clark County encourages the use of informal resolution to address complaints
or disputes arising over any actions in implementing the provisions of this RFP. Written PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and
complaints should be addressed to Clark County - Purchasing, P.O. Box 5000, Vancouver, public offices, sometimes without advance notice. The successful Proposer's employees
Washington 98666-5000. and agents shall carry sufficient identification to show by whom they are employed and
display it upon request to security personnel. County project managers have discretion
DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the to require the successful Proposer's employees and agents to be escorted to and from
policy of Clark County to require equal opportunity in employment and services subject any public office, facility or work site if national or local security appears to require it.
to eligibility standards that may be required for a specific program. Clark County is an
SALES TAX - Out of State Businesses - WA State Reporting Thresholds & Nexus
equal opportunity employer and is committed to providing equal opportunity in
https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-
employment and in access to the provision of all county services. Clark County's Equal
and-nexus Businesses operating outside WA State must register to report B&O tax and
Employment Opportunity Plan is available at
collect/submit applicable sales tax, if the business meets any of the following thresholds in
http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of
the current or prior year:
race, color, religion, creed, sex, marital status, national origin, disability, age, veteran
* Has physical presence nexus in Washington.
status, on-the-job injury, or sexual orientation. Employment decisions are made without
* Has more than $100,000 in combined gross receipts sourced or attributed to
consideration of these or any other factors that are prohibited by law. In compliance with
Washington.
department of Labor Regulations implementing Section 504 of the rehabilitation Act of
1973, as amended, no qualified handicapped individual shall be discriminated against * Is organized or commercially domiciled in Washington.
in admission or access to any program or activity. The prospective contractor must agree
SUBCONTRACTING - No activities or services included as a part of this proposal may
to provide equal opportunity in the administration of the contract, and its subcontracts or
be subcontracted to another organization, firm, or individual without the approval of
other agreements.
Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is
understood that the contractor is held responsible for the satisfactory accomplishment
MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with
of the service or activities included in a subcontract.
the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small
Works and Vendor rosters. To be eligible to participate in this Clark County public VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of
solicitation and the resulting contract, your business must be registered with the MRSC any contract as a result of this RFP.
Rosters. Failure to register may result in your proposal being marked nonresponsive.
Be sure to select Clark County in your application. If you have questions about the WORKERS COMPENSATION INSURANCE - The contractor shall comply with R.C.W.
registration process, contact the MRSC Rosters at 206-436-3798 or Title 51- with minimum coverage limits of $500,000 for each accident, or provide
https://mrscrosters.org/businesses/business-membership/ evidence that State law does not require such coverage.
INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, FOR ALTERNATIVE FORMATS
in connection with this proposal, the prices and/or cost data have been arrived at Clark County ADA Office: V: 564-397-2322
ADA@clark.wa.gov

Request for Proposals
Table of Contents
PART I PROPOSAL REQUIREMENTS
Section IA: General Information
1. Introduction
2. Municipal Research and Services Center (MRSC)
3. Letter of Interest
4. Interlocal Cooperation Act
5. Background
6. Scope of Project
7. Project Funding
8. Title VI Statement
9. Timeline for Selection
10. Employment Verification
Section IB: Work Requirements
1. Required Services
2. County Performed Work
3. Deliverables and Schedule
4. Place of Performance
5. Period of Performance
6. Prevailing Wage
7. Debarred / Suspended
8. Americans with Disabilities Act (ADA) Information
9. Public Disclosure
10. Insurance/Bond
11. Plan Holders List
PART II PROPOSAL PREPARATION AND SUBMITTAL
Section IIA: Pre-Submittal Meeting/Clarification
1. Pre-Submittal Meeting
2. Proposal Clarification
Section IIB: Proposal Submission
1. Proposals Due
2. Proposal
Section IIC: Proposal Content
1. Cover Sheet
2. Project Team
3. Management Approach
4. Respondent's Capabilities
5. Project Approach and Understanding
6. Proposed Cost
PART III PROPOSAL EVALUATION & CONTRACT AWARD
Section IIIA: Proposal Review and Selection
1. Evaluation and Selection
2. Evaluation Criteria Scoring
Section IIIB: Contract Award
1. Consultant Selection
2. Contract Development
3. Award Review
4. Orientation/Kick-off Meeting
ATTACHMENTS A: Proposal Cover Sheet
B: Letter of Interest
C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
EXHIBITS
A. Legal/Land Description
B. Land Description Sketch
C. Property Appraisal by Oregon Valuation Group
D. Commitment for Title Insurance
E. Survey Map
F. Meng Facilities Condition Assessment (FCA) Report
G. Title Report
H. Title Map

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
Part I Proposal Requirements
Section IA General Information
1. Introduction For the purpose of this document, the term "Operator" shall mean the qualified entity selected
by Clark County to lease and operate the Tri-Mountain Golf Course. The term "County" shall
mean Clark County, Washington acting by and through its County Council. The term "Course"
shall refer to the Tri-Mountain Golf Course, identified and outlined as Property Identification
Numbers: 212785000 / 212800000 / 212782000 / 212815000 in Exhibit A.
It is the intent of Clark County to identify and contract with a qualified Operator selected from
experienced individuals, organizations, or entities to lease and operate the Clark County's Tri-
Mountain Golf Course. Proposers can be a public or private entity, the proposal must prioritize
the preservation of the current eighteen (18)-hole golf course and ensure that golfing at Tri-
Mountain Golf Course remains attractive, relatively affordable, and accessible to all members
of the community. Proposers must detail their proposal for a lease to operate and manage the
Tri-Mountain Golf Course Club House and Course Operations.
The site consist of approximately one hundred thirty-two (132) acres of Open Space zoned
Parks/Open Space (AG 20). Structures on property including clubhouse with restaurant,
banquet facility, outdoor seating and a pro shop, an office, two (2) maintenance buildings,
driving range, public eighteen (18) hole golf course, well house, and other various small
buildings. Any remaining proshop/restaurant inventory will also be given to Operator. Property
will be leased "as is" except for golf carts, personal items belongings to current staff or
operator, and lost and found items. Proposer will be responsible for all future capital and
maintenance needs of the course and your improvements to the course shall be described in
the proposal.
The County's Goals include:
* Having all course management, operations, and maintenance activities performed
professionally and with minimal County operational support;
* Preserving the physical condition of the course as a valuable County-owned asset;
* Providing golf facilities and amenities that are an improvement over current facilities
and amenities;
* Providing a quality, family-friendly experience at affordable rates for the citizens of the
Clark County; and
* Maximizing the return on its assets and minimizing the County's financial and liability
risk associated with the golf courses.
Proposers shall respond to all sections to be considered.
2. Municipal Research Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to
and Service Center maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the
(MRSC) resulting contract your business must be registered with the MRSC Rosters.
Failure to register may result in your proposal being marked non-responsive. Be sure to select
Clark County in your application. If you have questions about the registration process, contact
the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-
membership/

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
3. Letter of Interest If your company contact details are not on the Plan Holder List at
https://clark.wa.gov/internal-services/request-proposal-1
Attachment B, Letter of Interest must be submitted to participate in this RFP.
4. Interlocal Clark County has made this Request for Proposal subject to Washington State statute 39.34
Cooperation Act RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices
to qualified public agencies. Each contract is between the proposer and individual agency
binding only their agency, with no liability to Clark County.
5. Background History of the Tri-Mountain Golf Course Site:
The property (land only) was originally purchased in June 1993 by the Port of Ridgefield. In
January 1997 the Port of Ridgefield entered into a Memorandum of Understanding (MOU) with
Clark County whereby the County would purchase the golf course from the Port and grant the
Port a lease-option to the facility. Under the terms of the proposed lease, the Port would be
responsible for paying a variable rent to the County.
In September of 1997 Clark County assumed ownership of the Tri-Mountain Golf Course after
the Port of Ridgefield could not financially continue supporting the facility. Pursuant to
ownership, the County contracted with a third party to provide day-to-day operations, completed
construction of the Clubhouse, and embarked on major improvements to course drainage.
Today the course, which sits on 132 acres, is fully operational and the facilities include an 18-
hole golf course, putting course, driving range, club house and other amenities. Our current
management company entered into the original long-term management agreement with Clark
County in December 2002; the contract has since been renewed and amended. This agreement
gave them the sole right to manage, operate and maintain the course during the contract period.
This agreement was set to expire in December of 2023 but was renewed for an additional one
(1) year period (January 1, 2024 - December 31, 2024) and then a three (3) month period from
January 1, 2025 to March 31, 2025 as the County tried to auction off the property. When the
sale of the property fell through the County renewed the agreement again for the period up to
December 31, 2026. We are now going out to RFP to look for a new style of lease agreement
from a proposer to operate and maintain the Property as a Golf Course.
6. Scope of Project The proposal shall address but not be limited to the following usual and customary operations:
1. Providing a quality, family-friendly experience at affordable rates for the citizens.
2. Managing the course and clubhouse operations, driving range, building operations,
golf cart (including Purchase or Lease of Golf Carts) and storage operation and golf
programs.
3. Planning, budgeting, accounting, personnel, and other administrative services in
support of operations, as well as other services normally associated with the
operation of public golf courses in a municipal and community setting.
4. Continued support and marketing of all special interests and golf programs offered
currently and historically. These programs include, but are not limited to junior golf,
men's and women leagues, tournaments and golf instruction.

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
5. Proposed financial arrangement between proposer and County which shall include
payment to the county to lease the course.
6. Proposal rates for users of the course.
7. Proposed ancillary and complimentary uses at the property, such as pickle-ball and/or
tennis courts, trails, public and private events, facility rentals, and restaurants must
be shown to promote the primary purpose of continuity of current operation.
8. Having all course management, operations and maintenance activities performed
professionally.
9. Marketing of all golf facilities and programs.
10. Preserving and improving physical conditions of the Course as a county asset.
11. Provide golf facilities and amenities that are an improvement over current facilities
and amenities.
7. Project Funding Proposals shall list all financial payments to the county that would result from this Lease.
8. Title VI Title VI Statement
Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. 2000d to 2000d 4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
El Condado de Clark, de acuerdo con las disposiciones del Titulo VI de la Ley de Derechos
Civiles de 1964 (78 Stat. 252, 42 U.S.C. 2000d a 2000d 4) y el Reglamento, por la presente
notifica a todos los postores que se asegurara afirmativamente de que cualquier contrato
celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendran
la oportunidad plena y justa de presentar ofertas en respuesta a esta invitacion y no seran
discriminadas por motivos de raza, color u origen nacional en consideracion a un laudo.
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Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
9. Timeline for The following dates are the intended timeline:
Selection
Pre-Submittal Meeting and Tour September 22, 2026
Deadline for Questions and Answers October 2, 2026
Final date for Addendum, if needed October 9, 2026
Proposals Due October 21, 2026
Proposal Review/Evaluation Period October 22 - 27, 2026
Interviews/Demonstration (optional) (if
needed) October 28 - 30, 2026
Selection Committee Recommendation October 30, 2026
Contract Negotiation/Execution November 1 - 17, 2026
Contract Intended to Begin January 1, 2026
10. Employment The Proposer, if awarded the Contract, shall register and enter into a Memorandum of
Verification Understanding (MOU) with the Department of Homeland Security E-Verify program before
execution of the Contract. The Contractor shall ensure all Contractor employees and any sub-
contractor(s) assigned to perform work under this Agreement are eligible to work in the United
States. The Contractor shall provide verification of compliance upon County request. Failure by
Contractor to comply with this subsection shall be considered a material breach.
(Sole Proprietors must submit a letter stating such.)
Section IB Work Requirements
1. Required Services * Operation and Maintenance of Existing Golf Facility
* Capital Repairs and New Capital Assets
* Safety
* Define specifications/requirements for the project: See Section IA 6. Scope of Project
2. County Performed Clark County will manage the lease agreement and monitor the terms and conditions.
Work
Any proposed capital improvement expenditures and capital equipment purchases will need to
be approved by the County prior to implementation and procurement by the management
company (See Section IB 3-Improvements to Property for more information)
3. Deliverables & This is a suggested schedule and is subject to change:
Schedule
Proposer would take over the course as of January 1, 2027.
Include the following items in your proposal for the Operations and Maintenance of the Golf
Facilities:

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
Statement of Interest
Overview and Resumes
* Overview of Proposers business and resumes of all key personnel to be involved in
the project, including those of any sub-consultants.
* Provide a brief company history including date founded, number of employees,
company headquarters location and operating locations, and past projects and
accomplishments.
* Proposers may also provide any other general information that the Proposer believes
is appropriate to assist the County in its evaluation.
Operating Experience
* List showing operating experience in this industry of the last 5-10 years, including a
minimum of three (3) reference names and contact information.
* Include an overview of what your firm/team believes are important considerations for
managing, operating, and maintaining the County's golf facilities.
Business Plan
* Operator shall be responsible for preparing a Facility Business Plan. The Facility
Business Plan describes your organization, its mission and how your business plan
provides for the successful operation of the Course. The Facility Business Plan shall
also include your projected budget, including revenue and expenditure forecast for
the first five years of operation. The Facility Business Plan shall also list any fees or
membership options which will be charged for operation of the Course.
Improvements to Property
* Operator shall be responsible for preparing and updating a Facility Improvement Plan.
The Facility Improvement Plan shall at a minimum identify improvements that:
Are required prior to opening for public use.
o
Will be implemented within the first twelve (12) months of operation.
o
Will be implemented within the first thirty-six (36) months of operation.
o
Will be implemented within four (4) years of operation.
o
Any additional improvements outside the implementation timelines above
o
Justifies and explains the cost vs. benefit of the improvement.
o
* Unless otherwise noted, the Operator shall be responsible for all aspects of the
improvement of the property prior to and while operating the facility. It shall be the
responsibility of the Operator to obtain all financing, local and state permits and
licenses, obtaining any other professional services, and/or partnering with volunteers
or other organizations to successfully complete the improvements, which must be pre-
approved by the County.
* Unless otherwise noted, all facilities and improvements to the property shall be at the
expense of the Operator, and the Operator shall provide at its expense, personnel
required for the maintenance and operation of the property. All construction shall
conform to the applicable federal, state and county health and building laws, codes
and bylaws, and the Operator shall receive written approval from the County for all
construction prior to the commencement of construction. Please note: all work
performed at the Course may be subject to prevailing wage.

Request for Proposal #963
Tri-Mountain Golf Course Operator's Lease
* Upon termination of the lease, all facilities and improvements, with the exception of
personal property, shall be and become the property of Clark County.
Reporting
* The Operator shall arrange and organize to meet with the County at least twice per
year. The meeting shall provide an opportunity to discuss the following items:
Current and previous year operations, including budgets, Profit/Loss Report,
o
Rounds of Golf, and overall usage.
Capital repair requests/updates/scheduling
o
Maintenance
o
Programming/Marketing
o
Public relations
o
4. Place of Contract performance will take place at the Clark County Tri-Mountain Golf Course located at
Performance 1701 NW 299th Street Ridgefield WA 98642. If any business will be performed off site, please
list in your proposal (Example: Accounts Payables will take place at Headquarters in City,
State).
5. Period of A contract awarded as a result of this RFP will be for an initial period of ten (10) years and is
Performance intended to begin on January 1, 2027 and end December 31, 2036.
Total lease terms and payments to the County, including extensions, will be negotiated.
Clark County reserves the right to extend the lease resulting from this RFP for a period of four
(4) additional terms, in ten (10) year increments, with the same terms and conditions as the initial
term or a change in terms and conditions mutual agreed upon by both parties, by service of a
written notice of its intention to do so prior to the contract termination date. Payment to the
County for additional option term(s) shall be reviewed prior to extension of the contract.
The county also reserves the right to terminate the contract, with ninety (90) days written notice,
at any time if the requirements of the lease are not being met satisfactorily, solely in the county's
judgment.
6. Prevailing Wage Pursuant to Washington State RCW 39.12 PREVAILING WAGES ON PUBLIC WORKS all
Applicable to all work identified in this project as a public work requires the contractor to pay Washington State
public work as prevailing wages and file all affidavits of intent to pay with the WA State Dept of Labor &
defined in Industries.
RCW 39.04.010(4)
Public Works Contractors shall meet the requirements for Prevailing Wage and public works requirements,
Definition per RCW 39.04.350 BIDDER RESPONSIBILITY CRITERIA - SWORN STATMENT -
SUPPLEMENTAL CRITERIA.
For this project select the Clark County rates that apply on the proposal closing date from
either of these sites:
http://www.wsdot.wa.gov/Design/ProjectDev/WageRates/default.htm
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates