Sanitary Sewer Flow Monitoring

Location:	North Carolina
Posted:	Oct 29, 2025
Due:	Dec 9, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	274-SSFM-310-5210
Publication URL:	To access bid details, please log in.

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Request for Proposals # 274-SSFM-310-5210

Title: Sanitary Sewer Flow Monitoring

Issue Date: October 31, 2025

Due Date: December 9, 2025 no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Water

Direct all inquiries concerning this RFP to:

Alexander Justel Betancourt

Asset Management Engineer

Email: alexander.justel@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 4

1.8 Rights to Submitted Material.............................................................. 4

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 5

1.12 Proposer Expenses ........................................................................... 6

1.13 Proposer Acceptance ........................................................................ 6

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents ................................................................................ 8

3. Proposal Evaluation ................................................................................ 8

3.1 Proposal Evaluation Criteria (Stage 1)............................................... 8

3.2 Interview/Demonstration (Stage 2) .................................................... 9

3.3 Final Selection ................................................................................... 9

3.4 Notice to Proposers Regarding RFP Terms & Conditions ................. 9

3.5 Contract Term…………………………………………………………….10

4. Scope of Services .................................................................................. 10

Appendix I – Proposal Cost Form ................................................................... 17

Appendix II – Proposer Questionnaire ........................................................... 18

Appendix IV – Sample Contract ...................................................................... 19

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services: Manage the utilitie’s wastewater flow monitoring

network, which includes 52 permanent flow monitors, 5 level only monitors, 1 rain

gauge, and a web-based monitoring application.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Alexander Justel Betancourt

Email Address

alexander.justel@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The utilities flow monitoring network is utilized to help direct sanitary sewer operation and

maintenance activities, calibrate wastewater hydraulic modeling efforts, and measure the

effectiveness of sanitary sewer rehabilitation projects.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

10-31-2025

Pre-Proposal Meeting

(Mandatory)

11-18-2025 at 11:00 a.m.

Deadline for Written Questions

11-21-2025

City Response to Questions

(anticipated)

12-01-2025

Proposal Due Date and Time

12-09-2025 at 5:00 p.m.

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is mandatory. Prospective Proposers are encouraged to submit

written questions in advance. Date, time, and location of pre-proposal conference is

shown above in the RFP Timeline (Section 1.3).

Note: Pre-Proposal meeting will be held virtually, please E-mail

alexander.justel@raleighnc.gov and CC Janeen.goodwin@raleighnc.gov to request a

meeting invite link.

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Alexander Justel

Email Address

alexander.justel@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

Proposals must be electronically submitted via email with the subject line clearly marked

with the name of the submitting company, the RFP number, and the RFP Title.

Submittals must follow the format as defined in Section 2 Proposal and be addressed

and submitted as follows:

Proposers shall attach one (1) signed original electronic version of the Proposal to an

email to alexander.justel@raleighnc.gov The electronic version of the Proposal must be

submitted as a viewable and printable Adobe Portable Document File (PDF) format.

The electronic submittal must be received by the City on or before the RFP date and

time provided in Section 1.3 RFP Timeline, and each firm should make sure they receive

an email indicating receipt of the submittal by the City prior to the deadline. Proposals

received after the RFQ deadline above will not be considered and will be returned.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for

any reason whatsoever. It is the responsibility of the firm to ensure that their proposal

arrives by the due date and time specified in the RFP Timeline (Section 1.3).

1.7 Business Engagement & Opportunities

The City of Raleigh maintains processes to conduct business with all business

enterprises, including small, emerging, growing, under-capitalized, and under-resourced

firms or organizations.

1.8 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFP,

shall become the property of the City. The content of all submittals will be held confidential

until the selection of the firm is made. Proposals will be reviewed by the Evaluation Team,

as well as other City staff and members of the general public who submit public record

requests. Any proprietary data must be clearly marked. In submitting a Proposal, each

Prospective Proposer agrees that the City may reveal any trade secret materials

contained in such response to all City staff and City officials involved in the selection

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-SSFM-310-5210
Project Title:	Sanitary Sewer Flow Monitoring
Description:	RFP: The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: Manage the utilities wastewater flow monitoring network, which includes 52 permanent flow monitors, 5 level only monitors, 1 rain gauge, and a web-based monitoring application.
Opening Date:	12/9/2025 5:00 PM
Posted Date:	10/29/2025
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-SSFM-310-5210	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2025-12-09T17:00:00.0000000	Posted Date * 2025-10-29T12:51:34.0000000Z	Commodity Code Industrial management
Mandatory Conference/Site Visit 2025-11-18T05:00:00.0000000Z	Special Instructions Bid Agent: alexander.justel@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Shaketha Edwards
Description RFP: The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: Manage the utilities wastewater flow monitoring network, which includes 52 permanent flow monitors, 5 level only monitors, 1 rain gauge, and a web-based monitoring application.

Attachments 274-SSFM_RFP-310-5210.pdf (518.66 KB)

Sanitary Sewer Flow Monitoring

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