MG00506 - MG00511 ADDENDA (WBS# TBD) RESPONSE FOR DEBRIS REMOVAL AND DISPOSAL FROM STATE MAINTAINED ROADWAYS FOR STORM EVENTS ON AN AS NEEDED BASIS ADDENDA 2

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JOSH STEIN DANIEL H. JOHNSON
GOVERNOR SECRE TARY
October 7, 2026
ADDENDA #1
MEMO TO: PLAN HOLDERS
FROM: Jennifer A. Sour
Division Contract Engineer
CONTRACT ID: MG00506, MG00507, MG00508, MG00509, MG00510 and MG00511
WBS ELEMENT NO.: TBD
TIP No.: N/A
FEDERAL AID NO.: TBD
COUNTY: VARIOUS ROUTES IN ALAMANCE, CASWELL, GUILFORD
(EAST AND WEST), ORANGE AND ROCKINGHAM COUNTIES
TYPE OF WORK: RESPONSE FOR DEBRIS REMOVAL AND DISPOSAL FROM
STATE MAINTAINED ROADWAYS FOR STORM EVENTS ON
AN AS NEEDED BASIS
To Whom It May Concern:
Corrections have been made to Sheets G-6 and R-6 for each proposal. The revised sheets are
attached to this addendum. Please replace the corresponding sheets in the appropriate proposal
documents.
Bidders must sign the addendum acknowledgment sheet confirming receipt of this addendum.
Failure to return the signed acknowledgment may result in the bid being considered
non-responsive.
Several questions have been asked. The questions and responses are listed below:
* Debris Management Site timing: Does the contractor-supplied Debris Management Site
need to be identified or approved by NCDEQ at the time of bid, or only before the first
work order is issued?
o The site must be identified before the first work order is issued.
Mailing Address: Telephone: (336) 487-0075 Location:
NC DEPARTMENT OF TRANSPORTATION Fax: (336) 334-3637 1584 YANCEYVILLE STREET
DIVISION OF HIGHWAYS DIVISION 7 Customer Service: 1-877-368-4968 GREENSBORO, NC 27405
PO BOX 14996
GREENSBORO, NC 27415-4996
Website: www.ncdot.gov

* Shared or existing sites: Will the Department or the county make a pre-approved
Temporary Debris Storage and Reduction site available to awarded contractors? If not,
may a single contractor-supplied site serve more than one county contract?
o The Department will not make a pre-approved temporary Debris Storge reduction
site available to the awarded contractor. The single contractor supplied site will
serve the county where the debris is located.
* Scales: The provisions require the site to have scales. Are portable certified axle scales
acceptable in place of a fixed truck scale?
o Yes, portable certified axle scales are acceptable.
* Reduction method: The Site Management and Grinding item calls for grinding. Is
reduction using a whole-tree chipper acceptable in place of a tub or horizontal grinder?
o Yes, if the whole-tree chipper can handle a large volume of debris in a timely
manner.
* Disposal of reduced debris: Does delivering the reduced material to a permitted mulch,
compost, or biomass end user qualify as a permitted disposal site for the Hauling of
Reduced Debris and Disposal of Reduced Debris items?
o Yes, it qualifies as a permitted disposal site.
* Crew counts: How many crews does the Department anticipate needing per county? Is
one crew sufficient for bid purposes on each contract, and may the same crew be listed
on more than one county contract if a bidder pursues more than one?
o The Department's needs will be based on the size of the debris removal per storm
event. However, if the bidder decides to go after more than one contract, the
contractor will need to be able to produce at least one crew per contract. For
bidding purposes, base your estimate on one crew.
* Contract term: The proposal lists a date of availability of November 17, 2026 and a
completion date of November 16, 2026. Please confirm the intended completion date and
any renewal terms.
o See the attached g-6 sheet for each contract with the corrected completion date.
* Fuel price adjustment: The Service Contract Fuel Price Adjustment provision references
snow and ice control and hourly operating rates, while these contracts are paid by the ton
and cubic yard. Does the fuel adjustment apply to these contracts, and if so, how is it
calculated?
o The fuel adjustment applies to each contract and language has been adjusted to
clarify its use in this contract.
* Training staffing: The Training Contractor's Forces provision states the contractor is
required to provide at least four operators per chain saw, two equipment operators, and
two crew leaders per crew. Is that a minimum attendance requirement, or the maximum
the Department will pay for?
o The is maximum the Department will pay.

* 24-hour operation: If a contractor lists one crew available, is that contractor expected to
provide round-the-clock coverage with two 12-hour shifts, or one 12-hour shift per day
unless additional crews are requested
o In a 24-hour operation, the contractor would have to cover the two 12-hour shifts
per day, unless additional crews are requested.
* Crew leader vehicle: The crew definition calls for a crew leader with a pickup truck. Is a
standard pickup sufficient, or are there specific requirements for that vehicle beyond
strobe lights and a working backup alarm?
o A standard pickup truck is sufficient.
* Traffic control: The notes to Contractor state only two-lane, two-way traffic control will
be required. Please confirm that a standard flagging operation with advance warning
signs per the Roadway Standard Drawings is sufficient, and that items such as truck
mounted attenuators or arrow boards will not be required.
o The standard two-lane, two-way traffic control will be sufficient.
* Staging: Does the Department have a secure laydown yard, such as a county maintenance
facility, where contractors may stage and prepare vehicles and machines ahead of a storm
event? Even a single centrally located site serving multiple counties would be helpful.
o Yes, each county maintenance facility could be a potential staging area.
This memo has been placed on the Bidding and Letting Site and must be included in your
submittal as an addendum.
If you have any questions, please feel free to contact me at (336) 487-0080. Thank you for your
attention is this matter.
JAS
c: Website file

MG00506 TBD G-6 Alamance County
iron or steel components when required by Federal law or regulation. When an item's
classification is uncertain or does not clearly fall within the listed categories, the Contractor
shall submit the item for review by the Engineer. Approval must be obtained prior to
procurement or incorporation into the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is November 17, 2026.
The completion date for this contract is November 16, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless noted
otherwise. Failure to complete work in accordance with contract provisions and completion date
may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment Form
(Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment Form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.

MG00506 TBD R-6 Alamance County
Payment will only be made for regularly scheduled training sessions provided by the Department
of Transportation. No payment will be made for training provided to the Contractor's personnel
due to operator or supervisor turnover or absence from regularly scheduled training.
Payment for training shall be at the hourly operating rate for each piece of fully operated equipment
used in the debris removal.
Payment will be made under:
Pay Item Pay Unit
Hourly Training Contractor's Forces $26.61 per HR
SERVICE CONTRACT FUEL PRICE ADJUSTMENT
Revise the 2024 Standard Specification as follows:
Page 1-82, Article 109-8, replace paragraphs two through six with the following:
Description
This work consists of applying a fuel price adjustment to this service contract for debris
removal and disposal for storm events. The price adjustment will be made to the number of
hours invoiced for actual debris removal and disposal from the roadway. This adjustment
will not apply to the hours paid for hourly training contractor's forces.
Materials
The Base Index Price for Ultra-Lo Sulfur Diesel, to be used to determine all adjustments for this
contract, will be the Average Terminal Price per Gallon on September 1, 2026, ($4.4428 per
gallon).
Construction Methods
At the end of each storm event, the Department will calculate a Fuel Price Adjustment, using the
Current Average Terminal Price and the Base Index Price (as specified in the Contract).
The Contractor will invoice the Department for the actual hours of operation, as recorded and
approved on the fully-operated time sheet for each truck, plus or minus, an additional number
of hours to compensate for the fuel price adjustment
Measurement and Payment
The Fuel Price Adjustment will be calculated using the following formula.
S = (A-B)(QF)/E
Where:S = Fuel Price Adjustment (Hours)
B = Base Index Price ($/Gallon)
A = Current Average Terminal Price ($/Gallon)

MG00510 TBD G-6 Orange County
iron or steel components when required by Federal law or regulation. When an item's
classification is uncertain or does not clearly fall within the listed categories, the Contractor
shall submit the item for review by the Engineer. Approval must be obtained prior to
procurement or incorporation into the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is November 17, 2026.
The completion date for this contract is November 16, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless noted
otherwise. Failure to complete work in accordance with contract provisions and completion date
may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment Form
(Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment Form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.

MG00510 TBD R-6 Orange County
Payment will only be made for regularly scheduled training sessions provided by the Department
of Transportation. No payment will be made for training provided to the Contractor's personnel
due to operator or supervisor turnover or absence from regularly scheduled training.
Payment for training shall be at the hourly operating rate for each piece of fully operated equipment
used in the debris removal.
Payment will be made under:
Pay Item Pay Unit
Hourly Training Contractor's Forces $26.61 per HR
SERVICE CONTRACT FUEL PRICE ADJUSTMENT
Revise the 2024 Standard Specification as follows:
Page 1-82, Article 109-8, replace paragraphs two through six with the following:
Description
This work consists of applying a fuel price adjustment to this service contract for debris
removal and disposal for storm events. The price adjustment will be made to the number of
hours invoiced for actual debris removal and disposal from the roadway. This adjustment
will not apply to the hours paid for hourly training contractor's forces.
Materials
The Base Index Price for Ultra-Lo Sulfur Diesel, to be used to determine all adjustments for this
contract, will be the Average Terminal Price per Gallon on September 1, 2026, ($4.4428 per
gallon).
Construction Methods
At the end of each storm event, the Department will calculate a Fuel Price Adjustment, using the
Current Average Terminal Price and the Base Index Price (as specified in the Contract).
The Contractor will invoice the Department for the actual hours of operation, as recorded and
approved on the fully-operated time sheet for each truck, plus or minus, an additional number
of hours to compensate for the fuel price adjustment
Measurement and Payment
The Fuel Price Adjustment will be calculated using the following formula.
S = (A-B)(QF)/E
Where:S = Fuel Price Adjustment (Hours)
B = Base Index Price ($/Gallon)
A = Current Average Terminal Price ($/Gallon)

MG00508 TBD G-6 Eastern Guilford County
iron or steel components when required by Federal law or regulation. When an item's
classification is uncertain or does not clearly fall within the listed categories, the Contractor
shall submit the item for review by the Engineer. Approval must be obtained prior to
procurement or incorporation into the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is November 17, 2026.
The completion date for this contract is November 16, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless noted
otherwise. Failure to complete work in accordance with contract provisions and completion date
may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment Form
(Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment Form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.

MG00508 TBD R-6 Eastern Guilford County
Payment will only be made for regularly scheduled training sessions provided by the Department
of Transportation. No payment will be made for training provided to the Contractor's personnel
due to operator or supervisor turnover or absence from regularly scheduled training.
Payment for training shall be at the hourly operating rate for each piece of fully operated equipment
used in the debris removal.
Payment will be made under:
Pay Item Pay Unit
Hourly Training Contractor's Forces $26.61 per HR
SERVICE CONTRACT FUEL PRICE ADJUSTMENT
Revise the 2024 Standard Specification as follows:
Page 1-82, Article 109-8, replace paragraphs two through six with the following:
Description
This work consists of applying a fuel price adjustment to this service contract for debris
removal and disposal for storm events. The price adjustment will be made to the number of
hours invoiced for actual debris removal and disposal from the roadway. This adjustment
will not apply to the hours paid for hourly training contractor's forces.
Materials
The Base Index Price for Ultra-Lo Sulfur Diesel, to be used to determine all adjustments for this
contract, will be the Average Terminal Price per Gallon on September 1, 2026, ($4.4428 per
gallon).
Construction Methods
At the end of each storm event, the Department will calculate a Fuel Price Adjustment, using the
Current Average Terminal Price and the Base Index Price (as specified in the Contract).
The Contractor will invoice the Department for the actual hours of operation, as recorded and
approved on the fully-operated time sheet for each truck, plus or minus, an additional number
of hours to compensate for the fuel price adjustment
Measurement and Payment
The Fuel Price Adjustment will be calculated using the following formula.
S = (A-B)(QF)/E
Where:S = Fuel Price Adjustment (Hours)
B = Base Index Price ($/Gallon)
A = Current Average Terminal Price ($/Gallon)

MG00509 TBD G-6 Western Guilford County
iron or steel components when required by Federal law or regulation. When an item's
classification is uncertain or does not clearly fall within the listed categories, the Contractor
shall submit the item for review by the Engineer. Approval must be obtained prior to
procurement or incorporation into the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is November 17, 2026.
The completion date for this contract is November 16, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless noted
otherwise. Failure to complete work in accordance with contract provisions and completion date
may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment Form
(Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal work
orders within three working days, unless noted otherwise. The Work Order Assignment Form will
also be used for any state ID/IQ contract in which the estimated work order cost meets the threshold
for Performance and Payment Bonds in accordance with the Bonding Requirements for ID/IQ
provision found elsewhere in this contract. For state ID/IQ contracts in which the work order
assignment doesn't meet the threshold for bonds, the Department has the option to use the Work
Order Assignment Form or other methods for work order assignments as agreed upon by the
Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the agreed
upon time frame or failure to complete the work within the given time frame may result in the
Contractor being excluded from future work on this contract in accordance with the Standard
Specifications.