RFP - Printing of WIC Food Guides and Inserts

Location:	Vermont
Posted:	Apr 22, 2026
Due:	May 6, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

Printing of WIC Food Guides and Inserts

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 22, 2026

April 29, 2026 – 4:30 PM (EST)

May 6, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

AND

https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2f

homepage

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Stefanie Malmstein, State Commodity Procurement Administrator

SOV.ThePathForward@vermont.gov

SUBJECT LINE FOR EMAIL:

WIC Food Guides and Inserts

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Printing of WIC Food Guides and Inserts in multiple languages.

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of two years with

an option to renew for up to three additional twelve-month periods. The State anticipates the start date for

such contract(s) will be May 27, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

2. DETAILED REQUIREMENTS:

2.1. Title of Project:

Welcome to Vermont WIC

Quantity:

10,000 English, 250 Spanish, 150 Nepali, 100 French, 100 Somali, 100 Swahili

Flat Size:

11” x 8.5”

Finish Size:

5.5” x 8.5”

Fold/Binding:

Saddle stitch

Number of Pages: 16 pages

Ink:

4/4 CMYK with bleed

Paper Stock: (open to printer recommendation to ensure text pages avoid show through),

consider 80-100# text plus cove, bright white coated, satin finish

Preparation: Print PDF, built as reader’s spreads

Packaging: Paper banded in bundles of 10 (English) and bundles of 5 (French, Nepali,

Spanish, Somali, Swahili)

Cartons marked as to contents:

English: VDHWIC0117

French: VDHWIC0236

Revised February 13, 2026

Page 2 of 24

Nepali: VDHWIC0220

Spanish: VDHWIC0224

Somali: VDHWIC0226

Swahili: VDHWIC0228

Proof Required:

Color-accurate hard copy proof

Proof To:

Jen Woodard

Vermont Department of Health

Division of Family and Child Health

Vermont WIC Program

280 State Drive

Waterbury, VT 05671-8360

Deliver To:

AIDC Fulfillment Center

Attn: Laurie Kenyon

82 Wintersport Lane

Williston, VT 05495

Production Contact: Jen Woodard, jen.woodard@vermont.gov

2.2. Title of Project:

Vermont WIC Foods & Shopping Guide

Quantity: 10,000 English, 350 Spanish, 200 Nepali, 100 French, 100 Somali, 100 Swahili

Flat Size:

8” x 9”

Finish Size:

4” x 9”

Fold/Binding:

Saddle stitch

Number of Pages: 48 pages

Ink:

4/4 CMYK with bleed

Paper Stock: (open to printer recommendation to ensure text pages avoid show through),

consider 80# text plus cover, bright white coated, satin finish

Preparation: Print PDF, built as reader’s spreads

Packaging: Paper banded in bundles of 10 (English) and bundles of 5 (French, Nepali,

Spanish, Somali, Swahili)

Cartons marked as to contents:

English: VDHWIC0119

French: VDHWIC0206

Nepali: VDHWIC0208

Spanish: VDHWIC0212

Somali: VDHWIC0214

Swahili: VDHWIC0216

Proof Required:

Color-accurate hard copy proof

Proof To:

Jen Woodard

Vermont Department of Health

Division of Family and Child Health

Vermont WIC Program

Revised February 13, 2026

Page 3 of 24

280 State Drive

Waterbury, VT 05671-8360

Deliver To:

AIDC Fulfillment Center

Attn: Laurie Kenyon

82 Wintersport Lane

Williston, VT 05495

Production Contact: Jen Woodard, jen.woodard@vermont.gov

2.3. Title of Project:

Quantity:

Flat size:

Finish size:

Finishing:

Fold/Binding:

Ink:

Vermont WIC Foods Insert (effective October 2024)

English – 3,000, Spanish – 200, Nepali – 150, French – 50, Swahili – 50,

Somali – 50, Pashto – 30, Dari – 30

12” x 9”

4” x 9”

Trim, Trifold

Trifold, printed both sides

4/4 CMYK with bleed

Paper Stock:

80# Explorer, 10% Recycled Content/10% PCC

Preparation:

Print PDF, built as reader’s spreads

Proofing:

PDF, Contract color, Imposition

Shrink wrapped in bundles of 50 (English) and 5 (translations)

Quantities:

ENGLISH: VDHWIC0125

SPANISH: VDHWIC0242

NEPALI: VDHWIC0239

FRENCH: VDHWIC0238

SWAHILI: VDHWIC0243

SOMALI: VDHWIC0241

PASHTO: VDHWIC0240

DARI: VDHWIC0237

Proof Required:

Color-accurate hard copy proof

Proof To:

Jen Woodard

Vermont Department of Health

Division of Family and Child Health

Vermont WIC Program

280 State Drive

Waterbury, VT 05671-8360

Delivery inside to:

American International Distribution Corporation (AIDC)

Attn: Laurie Kenyon

82 Winter Sports Lane

Williston, VT 05495

Revised February 13, 2026

Page 4 of 24

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted. Prices quoted for printing are to include printing, binding,

wrapping, and packaging.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. CONFLICTS OF INTEREST:

3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

Revised February 13, 2026

Page 5 of 24

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFP - Printing of WIC Food Guides and Inserts	04/29/2026 04:30PM		05/06/2026 04:30PM

RFP - Printing of WIC Food Guides and Inserts

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