Opens September 8 ? Cherry Street Reconstruction Project ? Specifications

PROJECT MANUAL
FOR
CHERRY ST.
RECONSTRUCTION PROJECT
CDI PROJECT #7384
AUGUST 2026
PREPARED FOR:
CITY OF EFFINGHAM
EFFINGHAM, IL
CITY ENGINEER: LUKE THOELE, P.E.
PREPARED BY:
CIVIL DESIGN, INC.
LUKE BUESCHER
307 E WASHINGTON
EFFINGHAM, ILLINOIS 62401
PHONE: 217-342-2025
DIRECT: 217-1037
EMAIL: LBUESCHER@CIVILDESIGNINC.COM
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TABLE OF CONTENTS
ITEM: PAGE#
NOTICE TO CONTRACTORS 3
SPECIAL PROVISIONS 4 - 15
PROPOSAL 16 - 18
BID BOND 19 - 20
NOTICE OF AWARD 21
CONTRACT 22 - 23
CONTRACT BOND 24 - 27
NOTICE TO PROCEED 28
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NOTICE TO CONTRACTORS
Sealed proposals for the City of Effingham, CHERRY ST. RECONSTRUCTION PROJECT will be
received by the City of Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City
Engineer until 11:00 a.m. September 8th, 2026 and will then be publicly opened and read in the Council
Chambers.
The proposed work is officially known as "CHERRY ST. RECONSTRUCTION PROJECT" for the City of
Effingham, Effingham, Illinois. The project shall consist of the removal and replacement of street pavement
located along Merchant St. along with other miscellaneous reconstruction related work.
The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal,
Notice of Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the
following locations:
Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham,
201 E. Jefferson Avenue, Effingham, IL 62401.
Each proposal shall contain the name of every person or firm interested in the same and shall be
accompanied by a bid bond, bank cashier's check, bank draft or certified check for not less than five (5)
percent of the amount of the bid. A surety bond for the full amount of the award is required. Failure on the
part of the contractor to deliver the materials within the time specified or to do the work as specified herein
will be considered just cause to forfeit the surety as provided in Article 108.10 of the State of Illinois Standard
Specifications for Road and Bridge Construction, adopted January 1, 2022.
The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the
bids, and to accept any bid which it deems most favorable to the City.
Proposals must be submitted to the City Clerk's Office, City of Effingham on a form furnished by the
Municipality, which is included in the contract documents and shall be enclosed in a separate and sealed
envelope endorsed "CHERRY ST. RECONSTRUCTION PROJECT".
It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be
subject to forfeit the 5% Bid Bond provided with the bid.
It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are
received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if
contractor provides proper insurance and bonding in a timely manner.
Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing
work under this contract, and shall comply with the requirements of the Illinois Wages of Employees on
Public Works Act (820ILCS 130/1-12).
Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as
enacted by P.A. 95-0635.
BY ORDER OF THE CITY COUNCIL
CITY OF EFFINGHAM, ILLINOIS
Steven W. Miller, P.E., City Administrator
Date: ____________________________
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SPECIAL PROVISIONS
The following Special Provisions supplement the "Standard Specifications for Road and Bridge
Construction of the State of Illinois", adopted January 1 2022, the latest editions of the "Manual of Uniform
Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures for Materials in
effect on the date of invitation for bids which apply to govern the CHERRY ST. RECONSTRUCTION
PROJECT", City of Effingham, Illinois, and in case of conflict with any part or parts of said Specifications,
the said Special Provisions shall take precedence and shall govern.
LOCATION OF PROJECT
The proposed work for this project is to be located along CHERRY St. between W FAYETTE AVE. TO W
JEFFERSON AVE. in the City of Effingham, IL 62401. Please see location map on the title sheet of the
construction plans for additional details.
DESCRIPTION OF WORK
The work included in this section consists of the reconstruction of pavement and subbase with other
miscellaneous work.
LIQUIDATED DAMAGES
It is understood and agreed that time is of the essence in the performance of the Contract and that failure
on the part of the Contractor to complete the contract work in the time herein set forth will result in certain
loss and damages to the Owner. Failure on the contractor's part to complete such work shall be considered
just cause for forfeit of his/her surety bond.
Any Street closures on CHERRY ST. W JEFFERSON AVE OR W FAYETTE AVE. shall be completed in a
timely manner. Any roadway or driveway pavement that has been removed shall be replaced with
permanent or temporary pavement before opening to traffic. In the case the contractor shall fail or neglect
to comply with these requirements, then said Contractor shall and will pay to the Owner such sums as may
be due to him under the terms of the Contract at the rate specified in the Standard Specifications for Road
and Bridge Construction.
In case the Contractor of the work shall fail or neglect to have substantial completion of the project on or
before December 31, 2026 then said Contractor shall and will pay to the Owner such sums as may be due
to him under the terms of the Contract at the rate specified in the Standard Specifications for Road and
Bridge Construction.
JOINT UTILITY LOCATING INFORMATION FOR EXCAVATORS (J.U.L.I.E.)
This work shall be done in accordance with Article 107.39 of the Standard Specifications except as herein
modified.
If any of the location marks placed by a utility company in conformance with this procedure are destroyed
by Contractor operations, the Contractor shall immediately notify the utility owner and bear the costs of
remarking the facilities at his own cost and expense. Compliance with this special provision shall be
considered incidental to the contract and no additional compensation will be allowed for any costs incurred.
CONTRACTOR RESPONSIBLE FOR LOCATING UTILITES
Before beginning work, it shall be the Contractor's sole responsibility to coordinate with the utility owners
and to determine the actual location of all such facilities. The Contractor shall also obtain from the respective
utility owners detailed information relative to the location of their facilities and the working schedules of the
utility owners for removing or adjusting them.
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COOPERATION BETWEEN CONTRACTORS
There is a possibility that other Contractor operations may be ongoing within the proposed project limits at
the same time as the work included in this contract is being performed. The Contractor for this Section
shall cooperate with any other Contractors performing work adjacent to this project in accordance with
Article 105.08 of the Standard Specifications. Any inconveniences or delays caused the Contractor in
complying with this requirement shall be considered incidental to the contract and no additional
compensation will be allowed.
LOCATION OF UTILITIES NOT SHOWN ON PLANS
The Contractor is advised that various underground and surface utilities and structures may or may not be
correctly shown on the plans. Such facilities are shown on the plans for the information of the Contractor,
but information so given is not to be construed as a representation that such facilities will be found or
encountered exactly as shown. Other utilities and structures may also be encountered which are not shown
on the plans. The Owner and its Engineer assume no responsibility whatever in respect to the sufficiency
or accuracy of the information shown in the plans relative to the presence or location of such facilities.
MAINTAIN UTILITIES IN OPERATING CONDITION
The Contractor shall maintain in operating condition all utilities encountered in the work. The Contractor
shall be entirely responsible for all damages to water pipes; electrical conduits; existing drains or sewers;
gas pipes; and poles carrying electrical current, telephone or television lines during the prosecution of the
work and shall be liable for damages to public or private property resulting there from, which amount may
be deducted from any monies due the Contractor for work done. Any damage to existing utilities as a result
of the Contractor's construction operations shall be repaired to the satisfaction of the utility owner at the
Contractor's expense, whether or not said utilities are shown in the plans.
Name and Address of Utility Owners
UTILITY OWNER ADDRESS
Electric & Gas AmerenIllinois 701 S 9th Street
Mattoon, IL 61938
Cable TV Mediacom 107 S Henrietta
Effingham, IL 62401
Internet Wabash Communications 14415 US Hwy 45
Louisville, IL 62858
Water & Sewer City of Effingham 201 E. Jefferson
Effingham, IL 62401
Telephone Illinois Consolidated 2116 S 17th St.
Communications Mattoon, IL 61938
Fiber Optic Zayo Fiber Solutions 110 Fountains Pkwy, Suite 200
n Fairview Heights, IL 62208
Fiber Optic Bluebird Network 12444 Powerscourt Dr., Suite
n 450 St. Louis, MO 63131
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The location of existing utilities shall be identified by the contractor through the JULIE. Where possible
conflicts exist, the Contractor shall conduct his activities in a manner to protect utilities.
In addition to the requirements of Article 105.07 of the Standard Specifications, the Contractor shall
coordinate his operations with the proposed utility adjustments to minimize delays in construction of the
project.
STATUS OF UTILITIES TO BE ADJUSTED
The following utilities are involved in this project. The utility companies have provided the estimated
dates.
Est. Date
Name/Address of Utility Type Location of
Relocation
Ameren Illinois
Att: Nathan Hill Electric Along
As required
Email: dcjulierequest@ameren.com & Gas Project
Phone: 618-301-5305
American Fiber Network, Inc.
Att: Cole Hussong Along Prior to
Gas
Email: chussong@americanfibernetwork.com Project Construction
Phone: 217-254-3029
City of Effingham
Water
Att: Engineering dept. Along No apparent
&
Email: jheuerman@effinghamil.com Project conflicts
Sewer
Phone: 217-342-5300 ext. 5347
Consolidated Communications
Att: Wes Chambers Telepho Along No apparent
Email: wes.chambers@consolidated.com ne Project conflicts
Phone: 217-235-3355
Wabash Communications
Att: Devin McKinney
Email: dmckinney@wabash.net
Along No apparent
Phone: 618-665-9967 Fiber
Project conflicts
Att: Steve Hosselton
Email: shosselton@wabash.net
Phone: 618-665-3311
Mediacom
Att: Daniel Salee Cable Along No apparent
Email: dsalee@mediacomcc.com TV Project conflicts
Phone: 845-768-8074
Zayo Fiber Solutions
Att: John Ferraresi Along No apparent
Fiber
Email: locatedesk@zayo.com Project conflicts
Phone: 847-417-9609
Bluebird Network
Att: Jamie Scott Along No apparent
Fiber
Email: james.scott@bluebirdnetwork.com Project conflicts
Phone: 314-220-8996
The above represents the best information of the City and is only included for the convenience of the
bidder. The applicable provisions of Section 102, and Articles 105.07, 107.20, 107.31, and 108.02 of
the Standard Specifications for Road and Bridge Construction shall apply.
Any poles closer than two (2) ft to the back of curb shall be relocated by the Utility. Other poles to be
relocated as determined by the Utility.
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The estimated utility relocation dates should be part of the progress schedule submitted by the
Contractor. If any utility adjustments or relocations have not been completed by the above dates
specified and when required by the Contractor's operations after these dates, the Contractor should
notify the Engineer in writing. A request for an extension of time will be considered to the extent the
Contractor's critical path schedule is affected.
PREVAILING WAGE
Prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by the
court on review shall be paid to all laborers, workers, and mechanics performing work under this contract
pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are available on
the Department's official website. Any revised rate shall apply to this contract, and the contractor shall be
responsible to pay the revised rate. The contractor shall be responsible for determining the appropriate
rates for this project and for anticipating the prevailing wage rate that will apply at the time the work is
performed. The contractor shall be responsible for submitting all certified payrolls for the awarded project
and for any subcontractor work to the IDOL website pursuant to Public Act 100-1177. Paper or electronic
copies shall be provided to the City upon request only for up to 3 years after the project is complete.
REFERENCES
The undersigned submits herewith these references for similar work completed by him within the last 5
years. The City has permission to contact the provided entities and reject bids based on past work with
these references or the City. If references are not provided the City may reject the bid.
Company Address Contact Phone Email Project Description Date of Work
Name Person
1
2
3
SUBSTANCE ABUSE AND PREVENTION PROGRAM
In addition to all other labor requirements set forth in this proposal and in the Standard Specifications for
Road and Bridge Construction, adopted by the Department, during the performance of this contract, the
Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor")
agrees as follows:
Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor shall
have in place a written Substance Abuse Prevention Program for the prevention of substance abuse among
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its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective
bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any
Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with a
cover letter certifying that their program meets the requirements of the Act, or a letter certifying that the
Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the subject
matter of this Act.
INSURANCE
Contractor is required to furnish the City with Certificates of Insurance in the following amounts and the City
of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The Certificate of
Insurance shall be accompanied by an "Additional Insured - Designated Person or Organization" form.
Worker's Compensation Statutory Limits
Employer's Liability $ 1,000,000
General Liability $ 2,000,000
Auto Liability $ 1,000,000
Excess Liability $ 2,000,000
Certificates of Insurance shall contain a provision or endorsement that the coverage afforded will not be
canceled, materially changed or renewal refused until at least 30 days prior written notice has been given
to Owner and Contractor.
Certificates of Insurance remain in effect at least until final payment and at all times thereafter when
Contractor may be correcting, removing, or replacing defective Work; and
Contractor shall furnish Owner and each other additional insured to whom a certificate of insurance has
been issued, evidence satisfactory to Owner and any such additional insured of continuation of such
insurance at final payment.
SCOPE OF THE PROJECT
The quantities shown in the proposal are the approximate quantities required to complete the work. The
City reserves the right to delete up to twenty-five percent (25%) of the work for budgetary reasons or due
to conflicts with other construction work.
PAYMENT AND PERFORMANCE BOND
Section 102 of the Standard Specifications for Road and Bridge Construction shall be revised as follows:
The Contractor shall deliver a payment and performance bond to the City Engineer in the total amount of
the contract at the time the contract is executed by the City.
Such bond shall be conditioned for the completion of the contract, for the payment of material used in such
work and for all labor performed in such work, whether by subcontractor or otherwise.
Each such bond is deemed to contain the following provisions whether such provisions are inserted in such
bond or not:
"The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions and
agreements of the contract or contracts entered into between the principal and the City will be performed
and fulfilled and to pay all persons, firms and corporations having contracts with the principal or with
subcontractors, all just claims due them under the provisions of such contracts for labor performed or
materials furnished in the performance of the contract on account of which this bond is given, when such
claims are not satisfied out of the contract price of the contract on account of which this bond is given, after
final settlement between the City and the principal has been made."
The bond required by this Section may be acquired from an Illinois company, agent or broker of the
contractor's choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial
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Size Category Class XII or larger, in the most recent issue of Best's Key Rating Guide published by A.M.
Best Company of Oldwick, New Jersey 08858.
FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank
setting forth all of the conditions herein before stated and signed and attested to by two officers of said bank
and the Contractor shall be considered to be acceptable under this section.
DRILL AND GROUT DOWEL BARS
This work shall consist of drilling and grouting 1" dowel bars at any construction joints against existing
concrete pavement. This work shall conform to the applicable portions of Article 442.06 (a) (2). Dowel
bars shall be epoxy coated. This work shall not be paid for separately, but shall be included in the price of
PORTLAND CEMENT CONCRETE PAVEMENT SPECIFIED DEPTH (JOINTED).
EARTH EXCAVATION
The Contractor shall perform all excavation necessary to construct the proposed improvements to the lines,
grades, and cross sections shown on the plans. This work shall include, but not be limited to, the excavation
and removal of soil, existing oil and chip pavement, hot-mix asphalt (HMA) pavement, aggregate base
courses, subbase materials, and any other materials encountered within the limits of construction necessary
to achieve the proposed grades.
All excavation shall be performed in accordance with Section 200 of the Standard Specifications. The
loading, hauling, disposal, and legal placement of excess excavated materials and unsuitable materials off-
site shall be considered incidental to this item.
No additional compensation will be allowed for the removal, excavation, loading, hauling, disposal, or
replacement of existing oil and chip pavement, HMA pavement, aggregate base courses, or subbase
materials. All such work shall be included in the contract unit price for EARTH EXCAVATION.
SUBGRADE PREPARATION
This work shall be in accordance with Section 301 of the Standard Specifications. Special attention is
called to Article 301.04 Subgrade Compaction and Stability.
This work shall not be paid for separately but shall be included in the cost of EARTH EXCAVATION and no
additional compensation will be allowed.
OVERHAUL
No payment for Overhaul will be allowed for earth hauled from any source, along with removal of excess
excavation from the project site.
PROTECTION OF EXISTING FEATURES WITHIN AND ADJACENT TO THE WORK AREA
The Contractor shall preserve and protect all existing trees, shrubs, plantings, street signs, parking meters,
fences, retaining walls, windows, light poles, pavement surfaces, property survey monuments, structure
and utility line appurtenances unless otherwise provided for in the plans and contract documents. Any
required protection of existing features within and adjacent to the work area shall be considered incidental
to the contract. A full depth, perpendicular, straight joint shall be sawn at the ends and all edges of portions
of pavement and sidewalk to be removed. Any damage to existing features within and adjacent to the work
area, created by failure of the Contractor to provide adequate protection from its construction operations,
shall be repaired or replaced to the satisfaction of the respective owner at the Contractor's expense.
The Contractor shall locate, preserve, and protect all permanent survey markers including private property
corner markers, section or quarter section monuments, and permanent benchmarks. Survey markers or
private property corners necessarily moved as a result of construction, or otherwise damaged by the
Contractor shall be replaced at the Contractor's expense by a land surveyor registered in the State of Illinois.
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Any expense, inconveniences or delays incurred by the Contractor in complying with this Special Provision
will be considered as included in the various pay items of the proposed construction and no additional
compensation will be allowed.
REMOVAL OF UNSUITABLE MATERIAL
Any base material deemed unsuitable for construction purposes by the Engineer shall be removed at the
Contractor's expense. All unsuitable material shall be disposed of off-site by the Contractor. The excavation
will be backfilled with Aggregate Base Course, Type B and paid for at the Contract Unit Price per TON for
AGGREGATE BASE COURSE, TYPE B.
PORTLAND CEMENT CONCRETE PAVEMENT (JOINTED) AND COMBINATION CONCRETE CURB
AND GUTTER
This work shall conform to the applicable portions of Article 420 of the Standard Specifications. Welded
wire reinforcement shall be placed and shall be 6x6-W2.9xW2.9. Joints shall be spaced as noted on the
plans and shall be constructed per Section 420 of the Standard Specifications. Dowel bar assemblies shall
be used at transverse joints per Section 420 of the Standard Specifications. Dowel bars shall be 1" and
epoxy coated.
All joints (sawed and construction joints) in pavement and curb and gutter shall be sealed in accordance
with Section 420.12 of the Standard Specifications. All joints shall be cleaned and sealed with a self-
leveling (SL) gray colored material matching the color of the concrete and meeting the requirements of
Article 1050.03 of the Standard Specifications for Road and Bridge Construction. Any other proposed
Joint Sealer shall be reviewed by the Engineer and City prior to use. No joint sealer will be allowed on the
pavement surface. Contractor shall remove any compound on the surface at the Contractors expense.
Tie bars shall be placed at 24" centers between the proposed pavement and the existing curb and gutter.
Tie bars shall be No. 6 and be epoxy coated. This work shall be constructed in accordance per Section
606 of the Standard Specifications and will not be paid for separately but shall be included in the cost for
PORTLAND CEMENT CONCRETE PAVEMENT (JOINTED) of the depth called out in the plans.
Welded wire fabric will not be paid for separately but shall be included in the cost for PORTLAND CEMENT
CONCRETE PAVEMENT (JOINTED) of the depth specified in the plans.
SALVAGE MATERIALS
Existing materials which to be removed and are of salvageable value, as determined by the Engineer, shall
be carefully removed by the Contractor. The City of Effingham shall have the sole authority to make the
determination as to which existing materials are salvageable. Such determination shall be binding on all
parties involved. Salvaged Material shall be hauled to the City of Effingham Maintenance Yard located at
701 E. Eiche Avenue at the contractor's expense and shall remain the property of the City of Effingham.
It is anticipated that the following will be salvaged:
- all concrete and asphalt which is removed and does not contain steel or debris
- castings and structures
- asphalt millings
All existing material not of salvageable value shall be disposed of offsite by the Contractor at the
Contractor's expense. All existing concrete that is removed shall be salvaged.
The cost of removing these items shall be included in the project and no additional compensation will be
allowed.
TRAFFIC CONTROL
It is the Contractor's responsibility to maintain adequate traffic control throughout the duration of the project.
Traffic control protecting all work shall be provided in accordance with current state and national standards
and as directed by the engineer. Traffic control shall be in place as soon as construction begins. A 48 hour
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